1.0. INTRODUCTION – WWF ZAMBIA

WWF is an independent conservation organization, with over 38 million followers and a global network active through local leadership in over 100 countries, WWF Zambia was established in 1962. Our mission is to stop the degradation of the planet’s natural environment and to build a future in which people live in harmony with nature, by conserving the world’s biological diversity, ensuring that the use of renewable natural resources is sustainable and promoting the reduction of pollution and wasteful consumption.

At its core, WWF Zambia envisions a future where both people and nature thrive. The organization works across key thematic areas: Biodiversity, Food Systems and Green Economy and Climate Action. WWF Zambia operates in three key landscapes: the Kavango Zambezi Transfrontier Conservation Area, the Kafue System, and the Upper Zambezi. These landscapes are critical for sustaining biodiversity, supporting livelihoods, and enhancing climate resilience. Driven by science, advocacy, and multi-sector partnerships, WWF Zambia catalyzes impactful solutions that ensure communities benefit from healthy ecosystems while safeguarding vital habitats for future generations.

WWF is hiring for the two (02) roles listed below:

2.0. PROJECT MANAGER – ENVIRONMENTAL GOVERNANCE AND

COMMUNITY BASED RESTORATION

Location : North-Western Province of Zambia

2.1. MAJOR FUNCTIONS

The Project Manager will oversee and have overall responsibility for effective and efficient delivery of a multi-year, multi-stakeholder programme of work addressing the social, environmental and livelihood impacts of critical minerals mining. The role will focus on project coordination, stakeholder engagement, and delivery of agreed outputs in areas of High Conservation Value in the Upper Zambezi landscape in Zambia.

2.2. MAJOR DUTIES AND RESPONSIBILITIES

A. Project Planning, Coordination, and Delivery

• Lead the planning, implementation, and day-to-day management of all project activities.
• Ensure activities meet quality standards and are delivered on time, within scope and budget, in line with approved logical frameworks and annual workplans, and in alignment with stakeholder expectations.
• Support technical teams in the facilitation of fieldwork actvities, ensuring timely execution within agreed timelines and budgets.
• Coordinate closely with project staff and implementing partners (local organisations / Civil Society Organisations (CSOs), consultants, government agencies, Technical and Vocational Education and Training (TVET) centres, academic institutions) to ensure coherent delivery across work packages.
• Represent WWF during external meetings and workshops.

B. Technical Oversight and Quality Assurance

• Provide technical oversight for all project activities.
• Ensure gender, youth and social inclusion are meaningfully integrated across all activities.
• Ensure Free, Prior and Informed Consent (FPIC) processes are applied consistently and ethically, supported by the Environment and Community Engagement Officer.
• Ensure Environmental Social Safeguard Frameworks (ESSF) are applied consistently and ethically, supported by the Monitoring and Evaluation/ESSF Officer.

C. Stakeholder Engagement and Partnership Management

Serve as the primary lead point for the project with respect to engagement with:

• Government institutions (parastatals, agencies, district authorities, line ministries).
• Traditional authorities and community leadership supported by the Environment and Community Engagement Officer.
• Civil Society Organisations and local/community-based groups supported by the Environment and Community Engagement Officer.
• Private sector actors.
• Facilitate inclusive multistakeholder engagement platforms and awareness-raising activities at community, district, provincial, and national levels, supported by the Environment and Community Engagement Officer.
• Support dialogue and trust-building between communities, private sector, and government actors, supported by the Community Engagement Officer.

D. Strategic Planning, Budget & Risk Management

• Working closely with the finance team, monitor project budgets, ensuring alignment with donor requirements and internal financial policies.
• Working closely with the finance team, coordinate and monitor the preparation of project forecasts and tracking of actual spending, while ensuring that scope and schedule are within budget.
• Identify potential risks (such as geopolitical events, market shifts, technological changes and local communities) related to scope, operations, reputation and budget; escalate and communicate risk factors to office and regional leadership as needed.
• Maintain risk register throughout the project life cycle.
• Coordinate with WWF-Germany project management team and relevant WWF-Zambia management team to review requests for activities and budget revisions, realignments and other grant modifications.
• Ensure FPIC and ESSF standards are applied throughout implementation according to organisational policies.
• Escalate issues proactively and support conflict-sensitive approaches.

E. Stakeholder Engagement & Communication

• Serve as the primary point of contact for both internal and external stakeholders relevant to the project activities.
• Ensure effective communication and foster collaboration with project teams, partners, and external stakeholders to support conservation goals and long-term sustainable development.
• Provide regular updates to internal leadership, and other key stakeholders to ensure alignment and transparency.
• Develop and manage stakeholder engagement plans, collaborating with partners, mining companies, government agencies, and communities to enable project implementation and incorporate their insights.
• Facilitate meetings, workshops, events, and presentations, and prepare reports accordingly.
• Represent WWF-Zambia in various forum, conferences, and meetings to communicate conservation priorities.
• Establish and maintain effective relationships with key programmatic counterparts at WWF-Zambia and WWF-Germany.

F. Monitoring, Evaluation and Learning (MEL)

• Oversee project execution to ensure alignment with contractual obligations and donor expectations.
• Effectively manage assigned project(s), monitor and report on progress and achievements using relevant KPIs and program management frameworks, supported by the Monitoring and Evaluation/ESSF Officer and Environment and Community Engagement Officer.
• Ensure accurate data collection, documentation, and reporting of outputs, outcomes, and lessons learned, supported by the Monitoring and Evaluation/ESSF Officer and Environment and Community Engagement Officer
• Conduct project evaluations at close-out and document key lessons learned.
• Prepare donor reports, internal updates, and presentations that effectively communicate project progress, achievements, and outcomes
• Ensure accurate and up-to-date maintenance of all project documentation, including work plans, progress reports, risk registers, presentations, and meeting minutes.
• Coordinate annual project review meetings and contribute to adaptive management processes.

G. Reporting and Communication

• Prepare high-quality narrative and technical reports for internal management, donors, and consortium partners.
• Contribute to policy briefs, communication materials and knowledge products for national, region

• Lead the planning, implementation, and day-to-day management of all project activities.
• Ensure activities meet quality standards and are delivered on time, within scope and budget, in line with approved logical frameworks and annual workplans, and in alignment with stakeholder expectations.
• Support technical teams in the facilitation of fieldwork actvities, ensuring timely execution within agreed timelines and budgets.
• Coordinate closely with project staff and implementing partners (local organisations / Civil Society Organisations (CSOs), consultants, government agencies, Technical and Vocational Education and Training (TVET) centres, academic institutions) to ensure coherent delivery across work packages.
• Represent WWF during external meetings and workshops.
• Provide technical oversight for all project activities.
• Ensure gender, youth and social inclusion are meaningfully integrated across all activities.
• Ensure Free, Prior and Informed Consent (FPIC) processes are applied consistently and ethically, supported by the Environment and Community Engagement Officer.
• Ensure Environmental Social Safeguard Frameworks (ESSF) are applied consistently and ethically, supported by the Monitoring and Evaluation/ESSF Officer.
• Serve as the primary lead point for the project with respect to engagement with Government institutions, Traditional authorities and community leadership, Civil Society Organisations and local/community-based groups, Private sector actors.
• Facilitate inclusive multistakeholder engagement platforms and awareness-raising activities at community, district, provincial, and national levels, supported by the Environment and Community Engagement Officer.
• Support dialogue and trust-building between communities, private sector, and government actors, supported by the Community Engagement Officer.
• Working closely with the finance team, monitor project budgets, ensuring alignment with donor requirements and internal financial policies.
• Working closely with the finance team, coordinate and monitor the preparation of project forecasts and tracking of actual spending, while ensuring that scope and schedule are within budget.
• Identify potential risks (such as geopolitical events, market shifts, technological changes and local communities) related to scope, operations, reputation and budget; escalate and communicate risk factors to office and regional leadership as needed.
• Maintain risk register throughout the project life cycle.
• Coordinate with WWF-Germany project management team and relevant WWF-Zambia management team to review requests for activities and budget revisions, realignments and other grant modifications.
• Ensure FPIC and ESSF standards are applied throughout implementation according to organisational policies.
• Escalate issues proactively and support conflict-sensitive approaches.
• Serve as the primary point of contact for both internal and external stakeholders relevant to the project activities.
• Ensure effective communication and foster collaboration with project teams, partners, and external stakeholders to support conservation goals and long-term sustainable development.
• Provide regular updates to internal leadership, and other key stakeholders to ensure alignment and transparency.
• Develop and manage stakeholder engagement plans, collaborating with partners, mining companies, government agencies, and communities to enable project implementation and incorporate their insights.
• Facilitate meetings, workshops, events, and presentations, and prepare reports accordingly.
• Represent WWF-Zambia in various forum, conferences, and meetings to communicate conservation priorities.
• Establish and maintain effective relationships with key programmatic counterparts at WWF-Zambia and WWF-Germany.
• Oversee project execution to ensure alignment with contractual obligations and donor expectations.
• Effectively manage assigned project(s), monitor and report on progress and achievements using relevant KPIs and program management frameworks, supported by the Monitoring and Evaluation/ESSF Officer and Environment and Community Engagement Officer.
• Ensure accurate data collection, documentation, and reporting of outputs, outcomes, and lessons learned, supported by the Monitoring and Evaluation/ESSF Officer and Environment and Community Engagement Officer
• Conduct project evaluations at close-out and document key lessons learned.
• Prepare donor reports, internal updates, and presentations that effectively communicate project progress, achievements, and outcomes
• Ensure accurate and up-to-date maintenance of all project documentation, including work plans, progress reports, risk registers, presentations, and meeting minutes.
• Coordinate annual project review meetings and contribute to adaptive management processes.
• Prepare high-quality narrative and technical reports for internal management, donors, and consortium partners.
• Contribute to policy briefs, communication materials and knowledge products for national, region

• Project planning and management
• Stakeholder engagement
• Partnership management
• Budget monitoring and management
• Risk management
• Communication
• Monitoring and evaluation
• Technical oversight
• Gender, youth and social inclusion integration
• Free, Prior and Informed Consent (FPIC) processes
• Environmental Social Safeguard Frameworks (ESSF) application
• Conflict-sensitive approaches

• Experience in project coordination, stakeholder engagement, and delivery of outputs in areas of High Conservation Value.
• Experience working with government institutions, traditional authorities, community leadership, Civil Society Organisations, local/community-based groups, and private sector actors.
• Experience in facilitating inclusive multistakeholder engagement platforms and awareness-raising activities.
• Experience in monitoring project budgets and ensuring alignment with donor requirements and internal financial policies.
• Experience in identifying and managing project risks.
• Experience in ensuring gender, youth and social inclusion are meaningfully integrated across all activities.
• Experience in ensuring Free, Prior and Informed Consent (FPIC) processes are applied consistently and ethically.
• Experience in ensuring Environmental Social Safeguard Frameworks (ESSF) are applied consistently and ethically.
• Experience in overseeing project execution to ensure alignment with contractual obligations and donor expectations.
• Experience in effectively managing assigned project(s), monitoring and reporting on progress and achievements using relevant KPIs and program management frameworks.
• Experience in ensuring accurate data collection, documentation, and reporting of outputs, outcomes, and lessons learned.
• Experience in conducting project evaluations at close-out and documenting key lessons learned.
• Experience in preparing donor reports, internal updates, and presentations.
• Experience in ensuring accurate and up-to-date maintenance of all project documentation.
• Experience in coordinating annual project review meetings and contributing to adaptive management processes.
• Experience in preparing high-quality narrative and technical reports.
• Experience in contributing to policy briefs, communication materials and knowledge products.