ZABS is a statutory body currently operating under the Standards Act No. 4 of 2017. Under this Act, ZABS is mandated to provide Standardization and Quality Assurance services to industry in order to support production of goods and services of acceptable quality for national, regional and international markets. ZABS also acts as a link between local industry and regional and international standardization and quality assurance (SQA) organizations.

The Bureau wishes to invite suitably qualified and experienced candidates to fill the following vacant positions:

SECRETARY (ZABS 7×1)

JOB PURPOSE

To provide administrative and clerical support by handling correspondence, managing schedules, and maintaining records.

KEY RESPONSIBILITIES

• Provides comprehensive secretarial support, including handling phone calls, emails, and other correspondence.
• Prepares and distributes documents, reports, and minutes of meetings.
• Schedules meetings, appointments, and maintains calendars for senior staff members.
• Organizes and maintains files, ensuring all documents are stored securely and can be retrieved easily.
• Manages both physical and electronic records, updating them regularly to ensure accuracy.
• Assists in drafting and proofreading documents, ensuring they meet organizational Standards.
• Liaises with internal departments and external stakeholders to ensure effective communication and collaboration.
• Coordinates office supplies and oversees inventory, ensuring the office is well-equipped at all times.
• Supports the planning and coordination of office events, meetings, and other activities.
• Handles sensitive information with discretion and maintains confidentiality at all times.
• Ensures a professional demeanor in all interactions with clients, stakeholders, and staff.

B. QUALIFICATIONS, EXPERIENCE & PERSONAL ATTRIBUTES

• Grade 12 Certificate
• Diploma in Secretarial Management
• 3 years of experience in a similar role
• Excellent organizational skills
• Ability to manage multiple tasks, deadlines, and maintain files in an orderly fashion.
• Ability to make routine decisions regarding the scheduling of meetings, organization of files, and responding to inquiries.

CONDITIONS

These positions fall under the Permanent and Pensionable conditions of service category. Suitably qualified candidates are therefore encouraged to apply for these positions, please send your application letter together with copies of your Zambia Qualifications Authority (ZAQA) verification certificates, educational and professional certificates and a detailed CV to the address below;

• Provides comprehensive secretarial support, including handling phone calls, emails, and other correspondence.
• Prepares and distributes documents, reports, and minutes of meetings.
• Schedules meetings, appointments, and maintains calendars for senior staff members.
• Organizes and maintains files, ensuring all documents are stored securely and can be retrieved easily.
• Manages both physical and electronic records, updating them regularly to ensure accuracy.
• Assists in drafting and proofreading documents, ensuring they meet organizational Standards.
• Liaises with internal departments and external stakeholders to ensure effective communication and collaboration.
• Coordinates office supplies and oversees inventory, ensuring the office is well-equipped at all times.
• Supports the planning and coordination of office events, meetings, and other activities.
• Handles sensitive information with discretion and maintains confidentiality at all times.
• Ensures a professional demeanor in all interactions with clients, stakeholders, and staff.

• Excellent organizational skills
• Ability to manage multiple tasks, deadlines, and maintain files in an orderly fashion.
• Ability to make routine decisions regarding the scheduling of meetings, organization of files, and responding to inquiries.

• Grade 12 Certificate
• Diploma in Secretarial Management