Background

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

16. SENIOR ACCOUNTANT – MEDICINES AND MEDICAL SUPPLIES FUND (x 01)

Grade: ZMS 05

Reports to: Manager – Fund

Main Job Purpose

To safeguard the financial health of the Agency by efficiently managing funds, optimising investments and ensuring sustainable funding in order to procure, store and distribute medicines and medical supplies in a sustainable manner.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

1. Policy and Strategic Planning

Supervises the formulation and review of investment policies, regulations and guidelines in order to provide a framework for prudent fund utilisation and enhance sustainability.

Contributes to the development and implementation of strategic plans in order to provide a roadmap for financial stability and growth.

2. Financial Management and Reporting

Supervises the preparation and monitoring of budgets, accurate and timely financial reporting, the management of accounts payable and receivable and the conduct of financial analysis.

Supervises the development of the Agency’s budget in order to ensure that financial resources are allocated efficiently to meet operational needs and strategic goals.

Supervises the periodic preparation of financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.

3. Treasury Management

– Supervises the management of cash flow, liquidity levels and banking relationships in order to ensure that the Agency has the liquidity necessary to operate smoothly and avoids cash shortages that could disrupt the supply of medicines and medical supplies.

4. Internal Controls, Compliance and Risk Management

Supervises the development and implementation of internal controls to safeguard assets, the identification and mitigation of financial risks and the conduct of regular risk assessments.

Ensures compliance with relevant laws, regulations and internal policies and coordinates audits in order to protect the Agency from legal issues and financial losses.

5. Stakeholder Communication and Reporting

– Communicates financial performance and fund status to stakeholders, prepares reports for donors and government bodies, and addresses any queries or concerns.

6. Leadership and Management

Provides leadership to the Fund accounting team in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.

Supervises the professional development of team members in order to enhance their skills and performance.

Supervises the development of individual work plans and implementation of the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES

Integrity

Tact and Diplomacy

SKILLS REQUIRED

Leadership skills

Managerial skills

Analytical skills

Good computer skills

Ability to write strategic, technical and analytical reports

Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

Full Grade 12 School Certificate

Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent

Member of the Zambia Institute of Chartered Accountants (ZICA)

Minimum 4 years’ relevant work experience

• Supervises the formulation and review of investment policies, regulations and guidelines in order to provide a framework for prudent fund utilisation and enhance sustainability.
• Contributes to the development and implementation of strategic plans in order to provide a roadmap for financial stability and growth.
• Supervises the preparation and monitoring of budgets, accurate and timely financial reporting, the management of accounts payable and receivable and the conduct of financial analysis.
• Supervises the development of the Agency’s budget in order to ensure that financial resources are allocated efficiently to meet operational needs and strategic goals.
• Supervises the periodic preparation of financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.
• Supervises the management of cash flow, liquidity levels and banking relationships in order to ensure that the Agency has the liquidity necessary to operate smoothly and avoids cash shortages that could disrupt the supply of medicines and medical supplies.
• Supervises the development and implementation of internal controls to safeguard assets, the identification and mitigation of financial risks and the conduct of regular risk assessments.
• Ensures compliance with relevant laws, regulations and internal policies and coordinates audits in order to protect the Agency from legal issues and financial losses.
• Communicates financial performance and fund status to stakeholders, prepares reports for donors and government bodies, and addresses any queries or concerns.
• Provides leadership to the Fund accounting team in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
• Supervises the professional development of team members in order to enhance their skills and performance.
• Supervises the development of individual work plans and implementation of the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.
• Manages human and other material resources in order to facilitate achievement of departmental objectives.

• Leadership skills
• Managerial skills
• Analytical skills
• Good computer skills
• Ability to write strategic, technical and analytical reports
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)