Job Purpose

Senior administrative assistants provide high-level support to executives and department leaders by managing schedules, coordinating communications and overseeing daily operations.. Serve as key points of contact within the organization, helping streamline workflows and ensure efficient execution of operational activities. Oversee a range of activities, from monitoring health and safety to assisting with HR and payroll tasks.

Summary of Key Duties:

• Manage calendars, schedule meetings and coordinate travel arrangements for senior leaders
• Prepare and edit correspondence, reports, presentations and other documents
• Support admissions processes, including responding to inquiries and managing documentation
• Organize and maintain confidential files, records and databases
• Serve as a liaison between executives, staff and external stakeholders
• Maintain accurate student records and administrative documentation
• Coordinate appointments, meetings, and school schedules
• Assist with planning and execution of department initiatives and events
• Monitor deadlines and follow up on action items to ensure timely completion
• Support budget tracking and expense reporting processes
• Ensure effective communication between management, staff, parents, and external stakeholders
• Handle incoming communications and prioritize responses as needed
• Maintain office procedures and ensure compliance with company standards

Required Skills and Competencies

• Excellent Communication Skills
• Exceptional organizational skills
• High level of discretion
• Ability to handle multiple priorities with professionalism
• Pro-active, innovative and assertive
• Self starter and independent worker as well as team player
• Must have the ability to work well under tight deadlines and respond to rapidly changing demands;
• Attention to detail with high degree of accuracy

Primary Areas of Accountability:

Qualifications and Experience

• Degree or Diploma in Business Administration, PR, Public Administration or Related field
• Must have a minimum of 4+ years of Administrative relevant work experience
• Working for a private school, college or university in the same capacity will be a plus
• Demonstrated experience at record keeping both manual and electronic
• Strong front office management and office administration skills
• Should have experience in both manual and electronic filing
• Must have proven experience in taking minutes and report writing
• Proven ability to deliver excellent customer service and ensure customer satisfaction

• Manage calendars, schedule meetings and coordinate travel arrangements for senior leaders
• Prepare and edit correspondence, reports, presentations and other documents
• Support admissions processes, including responding to inquiries and managing documentation
• Organize and maintain confidential files, records and databases
• Serve as a liaison between executives, staff and external stakeholders
• Maintain accurate student records and administrative documentation
• Coordinate appointments, meetings, and school schedules
• Assist with planning and execution of department initiatives and events
• Monitor deadlines and follow up on action items to ensure timely completion
• Support budget tracking and expense reporting processes
• Ensure effective communication between management, staff, parents, and external stakeholders
• Handle incoming communications and prioritize responses as needed
• Maintain office procedures and ensure compliance with company standards

• Excellent Communication Skills
• Exceptional organizational skills
• High level of discretion
• Ability to handle multiple priorities with professionalism
• Pro-active, innovative and assertive
• Self starter and independent worker as well as team player
• Ability to work well under tight deadlines and respond to rapidly changing demands
• Attention to detail with high degree of accuracy

• Degree or Diploma in Business Administration, PR, Public Administration or Related field
• Demonstrated experience at record keeping both manual and electronic
• Strong front office management and office administration skills
• Experience in both manual and electronic filing
• Proven experience in taking minutes and report writing
• Proven ability to deliver excellent customer service and ensure customer satisfaction