Background

Usangu Logistics Zambia is a leading transporter of high value cargo across Central and Southern Africa, specializing in the secure movement of all kinds of cargo. We are currently seeking a highly diligent, procedure oriented, and security focused professional to join our team as a Tracking Officer.

This role is the nerve center of our operations and is responsible for enforcing strict company safety and security mandates across our international fleet.

Position: Tracking Officer

Reporting To: Head of Tracking Department

Work Schedule: Shift-based operations (24/7 coverage required)

Key Responsibilities (Non-Negotiable)

The Control Room Operator is the primary guardian of our assets and must strictly enforce all Standard Operating Procedures (SOPs), especially during high-risk transit.

1. Safety & Fatigue Compliance (SOP-11)

• Monitor driver movements against the mandatory rest break protocol (15 minutes/200km or 30 minutes/400km).
• Validate all rest break logs using timestamped odometer photos provided by drivers.
• Audit driver working hours and issue mandatory instructions for long rest periods when the 10-hour driving limit is approached.

2. Security Protocol Enforcement (SOP-12)

• Strictly enforce the Night Driving Prohibition (18:00 CAT to 06:00 CAT).
• Immediately flag and query any unauthorized movement during prohibited hours.
• Process and log all formal Night Movement Authorization (NMAF) forms issued by the Head of Tracking.

3. Real-Time Tracking & Asset Management

• Maintain continuous, real-time GPS surveillance of the entire fleet (DRC, Zambia, Botswana, South Africa, Tanzania).
• Issue immediate "Code Orange" alerts and contact drivers or escort teams upon any deviation from approved routes, unauthorized stops in high-risk zones, or communication blackouts.
• Provide physical location support to the Road Patrol teams during security interventions and escorts.

4. Escort & Security Coordination

• Liaise directly with external security providers and internal Road Patrol teams in DRC, Zambia and Tanzania.
• Manage communications during high-risk periods (e.g., border holds at Kasumbalesa, riots or civil unrest).

5. Data Logging & Compliance

• Accurately log all trip statistics including total moving time, stationary time, and total duration into the Fleet Master Sheet upon trip completion.
• Maintain detailed records of all security incidents, compliance breaches, and corrective actions taken according to SOP.

Required Qualifications & Skills

Education: Minimum Diploma in Logistics, Transport Management, IT, or a related field.

Experience: Proven experience (2+ years) in a fast-paced tracking, dispatch, or logistics control room, ideally within the high-value cargo transport sector.

Technical: High proficiency in GPS tracking platforms (experience with GPRS/Fleet Management Systems is essential). Excellent Excel and data logging skills.

Attributes: Exceptional attention to detail, strong geographical knowledge of Southern and Central Africa, ability to remain calm and decisive under pressure, and impeccable integrity.

Communication: Fluent in English (written and spoken); knowledge of relevant regional languages is an advantage.

• Monitor driver movements against the mandatory rest break protocol (15 minutes/200km or 30 minutes/400km).
• Validate all rest break logs using timestamped odometer photos provided by drivers.
• Audit driver working hours and issue mandatory instructions for long rest periods when the 10-hour driving limit is approached.
• Strictly enforce the Night Driving Prohibition (18:00 CAT to 06:00 CAT).
• Immediately flag and query any unauthorized movement during prohibited hours.
• Process and log all formal Night Movement Authorization (NMAF) forms issued by the Head of Tracking.
• Maintain continuous, real-time GPS surveillance of the entire fleet (DRC, Zambia, Botswana, South Africa, Tanzania).
• Issue immediate "Code Orange" alerts and contact drivers or escort teams upon any deviation from approved routes, unauthorized stops in high-risk zones, or communication blackouts.
• Provide physical location support to the Road Patrol teams during security interventions and escorts.
• Liaise directly with external security providers and internal Road Patrol teams in DRC, Zambia and Tanzania.
• Manage communications during high-risk periods (e.g., border holds at Kasumbalesa, riots or civil unrest).
• Accurately log all trip statistics including total moving time, stationary time, and total duration into the Fleet Master Sheet upon trip completion.
• Maintain detailed records of all security incidents, compliance breaches, and corrective actions taken according to SOP.

• High proficiency in GPS tracking platforms (experience with GPRS/Fleet Management Systems is essential).
• Excellent Excel and data logging skills.
• Exceptional attention to detail.
• Strong geographical knowledge of Southern and Central Africa.
• Ability to remain calm and decisive under pressure.
• Impeccable integrity.
• Fluent in English (written and spoken).
• Knowledge of relevant regional languages is an advantage.

• Minimum Diploma in Logistics, Transport Management, IT, or a related field.
• Proven experience (2+ years) in a fast-paced tracking, dispatch, or logistics control room, ideally within the high-value cargo transport sector.