Background

Tera Fleet Management Limited seeks to employ a Customs/Fleet Clearance Supervisor in the Flat & Acid Fleet Department to join our growing team.

POSITION:

Customs/Fleet Clearance Supervisor (X1)

LOCATION:

Ndola

DEPARTMENT:

Flat & Acid Fleet

JOB PURPOSE

The primary objective of this position is to streamline the customs clearance process and oversee all communication for import and export of fleet shipments.

MAIN DUTIES AND RESPONSIBILITIES

• Preparing and submitting all relevant truck import and export documents to ensure full compliance with local and cross-border authorities.
• Inspecting documents to ensure truck consignments match the documentation before handing over to clearing agents.
• Arrange for payments of customs clearing fees, including taxes and import duty.
• Communicate and maintain relationships with customs clearing agents and all relevant authorities, such as ZRA and ZEMA, both local and cross-border authorities.
• Send daily reports to operations and clearing agents to reduce or eliminate unnecessary delays during cross-border clearing.
• Communicate with truck drivers to ensure full compliance with local and cross-border regulations during clearing and border crossing.
• Resolve customs-related issues and inquiries on time.
• Maintain accurate records of truck fleet movements from ports to warehouses, border crossings, and all necessary payments.
• Develop and execute strategies to optimise customs clearing timelines and reduce cross-border clearance-related costs.
• Perform any other duties as may be assigned by the supervisor.

QUALIFICATIONS AND REQUIREMENTS

• Minimum Diploma in Transport and Logistics, Supply Chain Management, International Trade or related field.
• Must be a resident of Ndola and the Copperbelt.
• Minimum of 2 years’ experience in customs clearing and forwarding with strong knowledge in transport and logistics (flatbed trucks, acid trucks and fuel tanker trucks).
• Familiar with local inland and regional transportation clearance, including import and export clearing procedures, regulations and documentation requirements.
• Must be familiar with import and export duty structures and trade agreements between Zambia and neighbouring countries.
• Must be familiar with the ZRA ASYCUDA System.
• Must be able to create relationships with clearing agents and local authority agents.

• Preparing and submitting all relevant truck import and export documents to ensure full compliance with local and cross-border authorities.
• Inspecting documents to ensure truck consignments match the documentation before handing over to clearing agents.
• Arrange for payments of customs clearing fees, including taxes and import duty.
• Communicate and maintain relationships with customs clearing agents and all relevant authorities, such as ZRA and ZEMA, both local and cross-border authorities.
• Send daily reports to operations and clearing agents to reduce or eliminate unnecessary delays during cross-border clearing.
• Communicate with truck drivers to ensure full compliance with local and cross-border regulations during clearing and border crossing.
• Resolve customs-related issues and inquiries on time.
• Maintain accurate records of truck fleet movements from ports to warehouses, border crossings, and all necessary payments.
• Develop and execute strategies to optimise customs clearing timelines and reduce cross-border clearance-related costs.
• Perform any other duties as may be assigned by the supervisor.

• Strong knowledge in transport and logistics (flatbed trucks, acid trucks and fuel tanker trucks).
• Familiarity with local inland and regional transportation clearance, including import and export clearing procedures, regulations and documentation requirements.
• Familiarity with import and export duty structures and trade agreements between Zambia and neighbouring countries.
• Familiarity with the ZRA ASYCUDA System.
• Ability to create relationships with clearing agents and local authority agents.

• Minimum Diploma in Transport and Logistics, Supply Chain Management, International Trade or related field.
• Minimum of 2 years’ experience in customs clearing and forwarding.