About the Role

WaterCircles Pumping Solutions Ltd is looking for a practical, hands-on Part-Time Accountant / Finance & Compliance Officer to support the company in strengthening its financial controls, cashflow visibility, compliance, and management reporting.

This role is ideal for someone who has worked with SMEs, understands the realities of growing businesses, and can help management make better financial decisions through accurate records, clear reports, and practical financial guidance.

We are not only looking for someone who can process accounting entries. We are looking for someone who can help build better financial discipline, improve systems, and support business growth.

The Kind of Person We Are Looking For

We are looking for a person who is skilled in:

• Working with small and growing businesses
• Cleaning up and organizing accounting records
• Setting up practical financial controls
• Improving cashflow visibility
• Tracking receivables and payables
• Preparing meaningful management reports
• Supporting statutory compliance
• Using accounting software such as Zoho Books, QuickBooks, Sage, Pastel, or similar systems
• Helping business owners understand the financial position of the company
• Turning financial data into useful business decisions

The right candidate must be practical, organized, honest, and able to work with minimal supervision.

Key Skills Required

1. SME Financial Management Skills

• Understand how SMEs operate and support a growing business with practical financial management.
• Help management answer: How much money is available? Who owes the company? Who does the company owe? Which payments are urgent? Are we making a profit or just moving cash? What financial risks need attention? What can management do to improve cashflow?

2. Cashflow Management Skills

• Prepare simple but useful cashflow reports showing cash at hand and bank balances, expected customer collections, supplier obligations, payroll obligations, statutory obligations, urgent payments, net cash position, and short-term cashflow risks.

3. Receivables and Payables Control

• Track customers owing the company, overdue invoices, expected payment dates, supplier bills, payment deadlines, outstanding obligations, and the creditors/debtors position.
• Help management follow up on money owed and avoid surprises from unpaid supplier obligations.

4. Accounting Software and Zoho Books Skills

• Comfortable using accounting software. Experience with Zoho Books will be a strong added advantage.
• Capture sales and invoices, record payments, capture expenses and bills, reconcile bank transactions, maintain customer and supplier accounts, generate reports, and support proper system usage by the team.

5. Financial Reporting Skills

• Prepare clear weekly and monthly reports that management can easily understand.
• Reports may include weekly finance summary, cashflow report, receivables report, payables report, bank reconciliation report, monthly profit and loss summary, monthly management accounts, compliance status report, and key financial observations and recommendations.
• Reports must not just be numbers. They must help management make decisions.

6. Compliance Skills

• Understand Zambian statutory obligations and help the company stay compliant, including ZRA obligations, PAYE, VAT where applicable, NAPSA, NHIMA, payroll records, statutory filing deadlines, and compliance tracking.
• Alert management early before deadlines are missed.

7. Financial Control and Systems Improvement Skills

• Help improve controls around customer payments, supplier payments, invoicing, receipts, cash handling, expense approvals, payroll records, bank reconciliations, documentation, and financial reporting.
• Strengthen the business, not just post transactions.

Key Outcomes Expected

• Accurate and up-to-date financial records
• Improved use of Zoho Books
• Better visibility of cashflow
• Clear tracking of receivables and payables
• Timely bank reconciliations
• Better compliance with statutory obligations
• Weekly and monthly financial reports for management
• Stronger financial controls
• Improved decision-making by management
• Better financial discipline as the business grows

Minimum Requirements

• Diploma or Degree in Accounting, Finance, or related field
• Professional accounting qualification or part qualification will be an added advantage
• Proven experience working with SMEs or growing businesses
• Experience helping businesses improve financial records, controls, and reporting
• Knowledge of Zoho Books or similar accounting software
• Good understanding of Zambian statutory compliance requirements
• Strong Excel or Google Sheets skills
• Ability to prepare simple, clear, and useful management reports
• High integrity and confidentiality
• Ability to work independently and meet deadlines

Added Advantage

• Experience setting up or cleaning up accounting systems for SMEs
• Experience with Zoho Books
• Experience preparing management accounts
• Experience in project-based, service-based, engineering, construction, or field service businesses
• Ability to advise business owners on cashflow and financial control
• Experience helping SMEs improve financial discipline and grow sustainably

Working Arrangement

This is a part-time role.

The successful candidate will work on agreed days or hours per week and may be required to attend scheduled finance review meetings with management.

The arrangement may include a combination of remote work and physical meetings, depending on company needs.

• Strengthen financial controls, cashflow visibility, compliance, and management reporting.
• Help management make better financial decisions through accurate records, clear reports, and practical financial guidance.
• Build better financial discipline and improve systems.
• Clean up and organize accounting records.
• Set up practical financial controls.
• Improve cashflow visibility.
• Track receivables and payables.
• Prepare meaningful management reports.
• Support statutory compliance.
• Help business owners understand the financial position of the company.
• Turn financial data into useful business decisions.
• Support a growing business with practical financial management.
• Prepare simple but useful cashflow reports.
• Track customers owing the company, overdue invoices, expected payment dates, supplier bills, payment deadlines, outstanding obligations, and the creditors/debtors position.
• Help management follow up on money owed and avoid surprises from unpaid supplier obligations.
• Capture sales and invoices, record payments, capture expenses and bills, reconcile bank transactions, maintain customer and supplier accounts, generate reports, and support proper system usage by the team.
• Prepare clear weekly and monthly reports that management can easily understand.
• Understand Zambian statutory obligations and help the company stay compliant.
• Alert management early before deadlines are missed.
• Help improve controls around customer payments, supplier payments, invoicing, receipts, cash handling, expense approvals, payroll records, bank reconciliations, documentation, and financial reporting.

• Working with small and growing businesses
• Cleaning up and organizing accounting records
• Setting up practical financial controls
• Improving cashflow visibility
• Tracking receivables and payables
• Preparing meaningful management reports
• Supporting statutory compliance
• Using accounting software such as Zoho Books, QuickBooks, Sage, Pastel, or similar systems
• Helping business owners understand the financial position of the company
• Turning financial data into useful business decisions
• SME Financial Management Skills
• Cashflow Management Skills
• Receivables and Payables Control
• Accounting Software and Zoho Books Skills
• Financial Reporting Skills
• Compliance Skills
• Financial Control and Systems Improvement Skills
• Strong Excel or Google Sheets skills
• Ability to prepare simple, clear, and useful management reports
• High integrity and confidentiality
• Ability to work independently and meet deadlines

• Diploma or Degree in Accounting, Finance, or related field
• Professional accounting qualification or part qualification will be an added advantage
• Proven experience working with SMEs or growing businesses
• Experience helping businesses improve financial records, controls, and reporting
• Knowledge of Zoho Books or similar accounting software
• Good understanding of Zambian statutory compliance requirements
• Strong Excel or Google Sheets skills
• Ability to prepare simple, clear, and useful management reports
• High integrity and confidentiality
• Ability to work independently and meet deadlines