Summary
Date Posted: Thursday, July 13 2023, Base Salary: Not Disclosed

JOB DETAILS:
• Reporting to the Council Secretary, the Administrative Officer will provide administrative and secretarial services support to the Council and its committees as well as Management meetings for smooth and effective operations of the Council Board.

Duties And Responsibilities
• To manage the boardroom facilities.
• Supervise the provision of refreshments/tea and cleaning of the boardroom.
• Maintain the diary for the boardroom by planning and scheduling meetings.
• Draw stationery and other office supplies from stores for use in the boardroom.
• Maintain all office machinery and equipment and facilitate the servicing of the machines.
• Taking dictation and minutes for the Council or Committee and Management meetings as assigned.
• Type minutes and prepare correspondences, reports and documents for meetings.
• File documents as per agreed systems and procedures to facilitate good, secure record keeping.
• Maintain confidentiality of all Council and Management documents.
• Organise and maintain minutes files; monitor meeting calendars, and document actionable.
• Initiate logistical payments for Council and Committee members when attending meetings.
• Coordinate some activities and affairs of the Council (Board) and Committees on behalf of the Council Secretary
• Set targets and agree to performance measures to meet the strategic objectives of the institution.

Minimum Qualifications And Experience
• School Certificate or its equivalent
• Diploma in Secretarial Studies (with 100/55 WPM) or Administrative or Business Studies.
• Minimum of 2 years’ experience.
• Paid up Member of a relevant professional body.

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
• Applicants who meet the above qualifications are encouraged to submit an application letter, verified copies of Academic and Professional Certificates together with detailed Curriculum Vitae including three (3) traceable referees, a copy of NRC and daytime telephone numbers. All applications must reach the undersigned no later than 21st July 2023.
• Please note that only successful candidates will be contacted. Electronic applications will not be accepted.
• The Director – Human Resources and Administration
Examinations Council of Zambia
Haile Selassie Avenue, Longacres
P.O Box 50432
LUSAKA

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