POSITION OVERVIEW:

This is a full-time position to support Hope Walks Zambia with Financial and Administrative responsibilities. This position will contribute towards the shared vision of eliminating clubfoot as an adult disability and to fulfill the mission of Hope Walks.

The finance assistant will be responsible for the day-to-day tasks including data entry into the system, updating financial records and processing invoices. The position maintains a special focus on providing accounting support, financial integrity and record keeping for Hope Walks.

All employees of Hope Walks are expected to support and embody the following Core Values:

• Striving for Excellence: In all aspects of our work, we confidently pursue the highest quality of care and service for children, families and our stakeholders.
• Working in Partnership: We intentionally develop constructive, long term relationships knowing that by working together we maximize our impact.
• Living with Integrity: As Christ is our example, we act and speak with truth and consistency.
• Serving with Compassion: We are motivated to relieve suffering and offer hope with kindness and empathy.

This position requires the employee to be in agreement with the declarations of the Statement of Faith.

ESSENTIAL DUTIES:

The Finance and Administration Assistant will assist in the following activities:

• Writing of payment vouchers and ensuring all relevant documents are attached before any payment is done.
• Manage cash advances requested and ensure they are properly reconciled, on time and before another advance is given.
• Ensure that all statutory deductions are paid in a timely manner.
• Manage petty cash and ensure replenishment is done on time
• Ensure proper filing of important documents, data and correspondence for future reference, review and audits: ensuring security and confidentiality of the documents.
• Assist in the procurement of approved budget item as per Hope Walks Guidelines and ensure quotations are received from various suppliers before an order is made
• Monitoring Supplies and update the Bin Cards
• Assist in planning of specific activities / events such as training, meetings etc.
• Verify, process invoices and maintain supplier accounts.
• Update financial records and keep track of accounts payable and accounts receivable
• Assist with the preparation of monthly financial reports and provide clarification
• Ensure the quality, completeness and timeliness of the family transport data in PATH Tracker Capture on a weekly basis.
• Provide logistical and administrative support for any training, workshops and seminars for Parent Advisors.
• Provide advice on program quarter budgetary needs to the Program Manager, to incorporate into quarterly spending requests.

OTHER DUTIES:

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION/EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in accounting, business administration, commerce or finance with emphasis in accounting; or equivalent combination of education and experience.
• Minimum 3 years accounting experience, preferably in a healthcare setting.
• ZICCA registration
• Experience working with QuickBooks
• Experience working with NGO donor funds.
• Required language: English

KNOWLEDGE, SKILLS & ABILITIES:

• Demonstrated commitment and willingness to work in accordance with the mission and statement of faith of Hope Walks.
• Good interpersonal, negotiation and communication skills (both written and verbal)
• Demonstrated computer based skills, including Excel, Word, Google Workplace and email
• Demonstrated ability to financial reports and data
• Demonstrated initiative and able to work semi-independently and solve problems
• Demonstrated ability to assist others in program management / finance practices

COMPETENCIES:

• Attention to Details - Able to be alert in a high-risk environment; follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details, and organize and maintain a system of records.
• Planning, Prioritizing, & Goal Setting - Able to prepare for emerging customer needs; manage multiple projects; determine project urgency in a meaningful and practical way; use goals to guide actions and create detailed action plans; organize and schedule people and tasks.
• Integrity- Able to be tactful, maintain confidence, and foster an ethical work environment; prevent inappropriate behavior by coworkers; give proper credit to others; handle all situations honestly.
• Communication Skills - Able to clearly present information through the spoken or written word; read and interpret complex information; listen well.
• Initiative, Flexibility, & Problem Solving - Voluntarily undertakes additional responsibilities, remains open-minded and changes opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as needed; able "to take action in solving problems while exhibiting judgment and a realistic understanding of issues; review facts and weigh options.
• Quality - Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; test new methods thoroughly; reinforce excellence as a fundamental priority.
• Teamwork - Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.
• Leadership - Able to assume a role of authority as necessary; advocate new ideas, even when risk is involved; set an example for coworkers; delegate responsibility and empower direct reports to make decisions; provide constructive feedback to others.

• Writing of payment vouchers and ensuring all relevant documents are attached before any payment is done.
• Manage cash advances requested and ensure they are properly reconciled, on time and before another advance is given.
• Ensure that all statutory deductions are paid in a timely manner.
• Manage petty cash and ensure replenishment is done on time
• Ensure proper filing of important documents, data and correspondence for future reference, review and audits: ensuring security and confidentiality of the documents.
• Assist in the procurement of approved budget item as per Hope Walks Guidelines and ensure quotations are received from various suppliers before an order is made
• Monitoring Supplies and update the Bin Cards
• Assist in planning of specific activities / events such as training, meetings etc.
• Verify, process invoices and maintain supplier accounts.
• Update financial records and keep track of accounts payable and accounts receivable
• Assist with the preparation of monthly financial reports and provide clarification
• Ensure the quality, completeness and timeliness of the family transport data in PATH Tracker Capture on a weekly basis.
• Provide logistical and administrative support for any training, workshops and seminars for Parent Advisors.
• Provide advice on program quarter budgetary needs to the Program Manager, to incorporate into quarterly spending requests.

• Good interpersonal, negotiation and communication skills (both written and verbal)
• Demonstrated computer based skills, including Excel, Word, Google Workplace and email
• Demonstrated ability to financial reports and data
• Demonstrated initiative and able to work semi-independently and solve problems
• Demonstrated ability to assist others in program management / finance practices

• Bachelor’s degree in accounting, business administration, commerce or finance with emphasis in accounting; or equivalent combination of education and experience.
• Minimum 3 years accounting experience, preferably in a healthcare setting.
• ZICCA registration
• Experience working with QuickBooks
• Experience working with NGO donor funds.
• Required language: English