Background information about the job or company (e.g., role context, company overview)

The Zambia University-College of Technology (ZUT) is a Government owned higher learning institution established by Statutory Instrument No. 39 of 2022. The institution has continued to record growth in various areas of operation.

The University-College is based in Ndola, and offers locally and internationally accredited professional and academic programmes, and a range of other products and services, such as skills training, consultancy and software development.

ZUT seeks to recruit dedicated and innovative professionals to contribute to the education sector in Zambia.

Responsibilities or duties

• Assist in implementing Human Resource policies, procedures, systems and programmes
• Coordinate recruitment and selection activities, including vacancy ads, shortlisting, interviews, onboarding
• Maintain accurate employee records, personnel files, HR registers and HRIS
• Support Performance Management System: contracting, appraisals, probation, reports
• Assist in coordinating staff training and development programmes
• Provide administrative support in employee relations: grievances, disciplinary, welfare
• Assist in preparation of HR reports, statistics, workforce information
• Support administration of leave, attendance, contracts, staff movements, promotions, transfers
• Assist in coordinating general administrative services and meetings
• Assist in coordinating administrative procurement and distribution of office supplies
• Provide administrative support to committees and meetings including minutes
• Ensure compliance with University College policies and statutory requirements
• Provide timely HR and administrative support to staff, students and stakeholders
• Perform any other duties assigned by the Deputy Registrar – HR and Administration

Qualifications or requirements (e.g., education, skills)

• Full Grade 12 School Certificate with at least five (5) Credits, including English Language and Mathematics.
• Bachelor's Degree in Human Resource Management, Business Administration, Public Administration, Management or a related field (ZQF Level 7).
• Membership of the Zambia Institute of Human Resource Management (ZIHRM) or another relevant professional body will be an added advantage.

Experience needed

• Minimum of two (2) years' relevant experience in Human Resource Management and/or Administration.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Special aptitudes, disposition and personal qualities: HR operations, recruitment, records and performance management; Labour relations, legislation and policies; HRIS, data management and report writing; Effective communication, collaboration and customer service; Organisation, time management, sound judgement and decision-making; Confidentiality, accountability, accuracy and ethical conduct; Proactive, dependable, flexible and committed to continuous learning.
• Note: Only shortlisted applicants will be communicated to. Successful applicants will be required to present certificates verified by the Zambia Qualifications Authority.
• (All soft copies must be submitted in one pdf document & women are encouraged to apply)

• Assist in implementing Human Resource policies, procedures, systems and programmes
• Coordinate recruitment and selection activities, including vacancy ads, shortlisting, interviews, onboarding
• Maintain accurate employee records, personnel files, HR registers and HRIS
• Support Performance Management System: contracting, appraisals, probation, reports
• Assist in coordinating staff training and development programmes
• Provide administrative support in employee relations: grievances, disciplinary, welfare
• Assist in preparation of HR reports, statistics, workforce information
• Support administration of leave, attendance, contracts, staff movements, promotions, transfers
• Assist in coordinating general administrative services and meetings
• Assist in coordinating administrative procurement and distribution of office supplies
• Provide administrative support to committees and meetings including minutes
• Ensure compliance with University College policies and statutory requirements
• Provide timely HR and administrative support to staff, students and stakeholders
• Perform any other duties assigned by the Deputy Registrar – HR and Administration

• HR operations, recruitment, records and performance management
• Labour relations, legislation and policies
• HRIS, data management and report writing
• Effective communication, collaboration and customer service
• Organisation, time management, sound judgement and decision-making
• Confidentiality, accountability, accuracy and ethical conduct
• Proactive, dependable, flexible and committed to continuous learning

• Full Grade 12 School Certificate with at least five (5) Credits, including English Language and Mathematics.
• Bachelor's Degree in Human Resource Management, Business Administration, Public Administration, Management or a related field (ZQF Level 7).
• Membership of the Zambia Institute of Human Resource Management (ZIHRM) or another relevant professional body will be an added advantage.