Administration Manager
2026-06-24T06:15:10+00:00
Mayiko Infrastructure Limited
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https://www.greatzambiajobs.com/jobs/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Professional Services
Management, Admin & Office, Business Operations, Cleaning & Facilities
2026-06-30T17:00:00+00:00
8
About the Role:
The Administration Manager will manage and coordinate all administrative functions across the organization, including office operations, executive and office support, records management, procurement support, vendor coordination, facilities and asset management, budget monitoring, HR administrative support, business support, and process improvement. The incumbent will be responsible for ensuring smooth office functioning, maintaining company assets and infrastructure, supporting management and cross-functional teams, safeguarding corporate records, managing administrative budgets, coordinating vendors and service providers, and implementing policies and procedures that support business efficiency, compliance, and operational excellence. The role will work closely with Management, Human Resources, Finance, Operations, Procurement, external vendors, service providers, and government agencies to ensure effective administrative support across the organization.
Key Responsibilities
- Oversee efficient operation and maintenance of office facilities, equipment, assets, systems, and company vehicles.
- Manage day-to-day administrative activities and ensure smooth functioning of office support services.
- Develop, implement, and improve administrative policies, procedures, and controls in line with company standards and regulatory requirements.
- Ensure a safe, professional, and productive workplace environment. Coordinate calendars, meetings, appointments, conferences, and travel arrangements for management and senior executives.
- Prepare reports, presentations, correspondence, and business documentation.
- Manage emails, telephone calls, official correspondence, and incoming communications.
- Provide administrative support to management and cross-functional teams on business initiatives and special projects.
- Establish and maintain physical and electronic filing systems while ensuring confidentiality, accuracy, and accessibility of records.
- Manage company databases, administrative records, documentation, retention, and safeguarding of sensitive information.
- Manage office supplies, consumables, administrative inventory, procurement coordination, and cost-effective utilization.
- Liaise with vendors, suppliers, service providers, and contractors to ensure quality service delivery and value for money.
- Support procurement activities as per approved company procurement and purchasing policies.
- Monitor supplier performance and maintain professional relationships with external stakeholders.
- Act as focal point for office maintenance, repairs, utilities, logistics, courier services, shipping, and facility management.
- Monitor and maintain company assets including office equipment, furniture, and vehicles.
- Coordinate maintenance schedules and ensure proper asset utilization.
- Assist in preparation and management of administrative budgets and forecasts.
- Monitor departmental expenditures and ensure adherence to budgets and financial controls.
- Identify opportunities for cost optimization and operational efficiency.
- Support HR activities including attendance records, leave management, employee documentation, onboarding logistics, employee engagement, and workplace effectiveness.
- Conduct research and gather information to support management decisions and business projects.
- Coordinate administrative requirements for company events, meetings, workshops, and business initiatives.
- Improve administrative processes, systems, service delivery, and employee experience.
- Undertake additional responsibilities and special assignments as required.
Requirements & Qualifications
- Bachelor’s Degree in Business Administration, Management, Public Administration, Commerce, or a related field.
- Professional qualifications in Administration, Office Management, Procurement, or Facilities Management will be an added advantage.
- Minimum 5 years of relevant administrative experience, including at least 2 years in a supervisory or managerial role.
- Experience in mining, construction, infrastructure, manufacturing, or similar industries will be an advantage.
- Demonstrated experience in office administration, facilities management, vendor management, procurement support, asset management, records management, budget administration, and executive support required.
- Strong organizational and time management skills required.
- Excellent verbal and written communication abilities required.
- Effective leadership, team coordination, problem-solving, and decision-making skills required.
- High level of professionalism, integrity, confidentiality, attention to detail, and commitment to operational excellence required.
- Ability to manage multiple priorities and meet deadlines required.
- Strong negotiation and vendor management skills required.
- Proficiency in Microsoft Office Suite and administrative management systems required.
What We Offer
- Opportunity to contribute to meaningful infrastructure, mining, energy, and sustainability work.
- Collaborative environment with practical growth and learning exposure.
- Professional role aligned with Mayiko Group values and long-term development.
ABOUT MAYIKO INFRASTRUCTURE LIMITED
Mayiko Infrastructure Limited is a prominent global mining conglomerate specializing in the production and processing of manganese, including oxides and ferroalloys, as well as maintaining inventories of other base metals. With operations in several countries, particularly the UAE and India, we are recognized for our expertise in technical, engineering, construction, and operational domains, successfully developing and operating complex mines and mineral processing facilities.
We are committed to delivering substantial benefits to our investors, employees, and the communities where we operate.
We are an equal-opportunity employer and encourage applications from all qualified individuals, irrespective of gender, race, or disability.
* Oversee efficient operation and maintenance of office facilities, equipment, assets, systems, and company vehicles. * Manage day-to-day administrative activities and ensure smooth functioning of office support services. * Develop, implement, and improve administrative policies, procedures, and controls in line with company standards and regulatory requirements. * Ensure a safe, professional, and productive workplace environment. * Coordinate calendars, meetings, appointments, conferences, and travel arrangements for management and senior executives. * Prepare reports, presentations, correspondence, and business documentation. * Manage emails, telephone calls, official correspondence, and incoming communications. * Provide administrative support to management and cross-functional teams on business initiatives and special projects. * Establish and maintain physical and electronic filing systems while ensuring confidentiality, accuracy, and accessibility of records. * Manage company databases, administrative records, documentation, retention, and safeguarding of sensitive information. * Manage office supplies, consumables, administrative inventory, procurement coordination, and cost-effective utilization. * Liaise with vendors, suppliers, service providers, and contractors to ensure quality service delivery and value for money. * Support procurement activities as per approved company procurement and purchasing policies. * Monitor supplier performance and maintain professional relationships with external stakeholders. * Act as focal point for office maintenance, repairs, utilities, logistics, courier services, shipping, and facility management. * Monitor and maintain company assets including office equipment, furniture, and vehicles. * Coordinate maintenance schedules and ensure proper asset utilization. * Assist in preparation and management of administrative budgets and forecasts. * Monitor departmental expenditures and ensure adherence to budgets and financial controls. * Identify opportunities for cost optimization and operational efficiency. * Support HR activities including attendance records, leave management, employee documentation, onboarding logistics, employee engagement, and workplace effectiveness. * Conduct research and gather information to support management decisions and business projects. * Coordinate administrative requirements for company events, meetings, workshops, and business initiatives. * Improve administrative processes, systems, service delivery, and employee experience. * Undertake additional responsibilities and special assignments as required.
* Strong organizational and time management skills * Excellent verbal and written communication abilities * Effective leadership, team coordination, problem-solving, and decision-making skills * High level of professionalism, integrity, confidentiality, attention to detail, and commitment to operational excellence * Ability to manage multiple priorities and meet deadlines * Strong negotiation and vendor management skills * Proficiency in Microsoft Office Suite and administrative management systems
* Bachelor’s Degree in Business Administration, Management, Public Administration, Commerce, or a related field. * Professional qualifications in Administration, Office Management, Procurement, or Facilities Management will be an added advantage. * Minimum 5 years of relevant administrative experience, including at least 2 years in a supervisory or managerial role. * Experience in mining, construction, infrastructure, manufacturing, or similar industries will be an advantage. * Demonstrated experience in office administration, facilities management, vendor management, procurement support, asset management, records management, budget administration, and executive support required.
JOB-6a3b75ee2b423
Vacancy title:
Administration Manager
[Type: FULL_TIME, Industry: Professional Services, Category: Management, Admin & Office, Business Operations, Cleaning & Facilities]
Jobs at:
Mayiko Infrastructure Limited
Deadline of this Job:
Tuesday, June 30 2026
Duty Station:
Lusaka | Lusaka
Summary
Date Posted: Wednesday, June 24 2026, Base Salary: Not Disclosed
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JOB DETAILS:
About the Role:
The Administration Manager will manage and coordinate all administrative functions across the organization, including office operations, executive and office support, records management, procurement support, vendor coordination, facilities and asset management, budget monitoring, HR administrative support, business support, and process improvement. The incumbent will be responsible for ensuring smooth office functioning, maintaining company assets and infrastructure, supporting management and cross-functional teams, safeguarding corporate records, managing administrative budgets, coordinating vendors and service providers, and implementing policies and procedures that support business efficiency, compliance, and operational excellence. The role will work closely with Management, Human Resources, Finance, Operations, Procurement, external vendors, service providers, and government agencies to ensure effective administrative support across the organization.
Key Responsibilities
- Oversee efficient operation and maintenance of office facilities, equipment, assets, systems, and company vehicles.
- Manage day-to-day administrative activities and ensure smooth functioning of office support services.
- Develop, implement, and improve administrative policies, procedures, and controls in line with company standards and regulatory requirements.
- Ensure a safe, professional, and productive workplace environment. Coordinate calendars, meetings, appointments, conferences, and travel arrangements for management and senior executives.
- Prepare reports, presentations, correspondence, and business documentation.
- Manage emails, telephone calls, official correspondence, and incoming communications.
- Provide administrative support to management and cross-functional teams on business initiatives and special projects.
- Establish and maintain physical and electronic filing systems while ensuring confidentiality, accuracy, and accessibility of records.
- Manage company databases, administrative records, documentation, retention, and safeguarding of sensitive information.
- Manage office supplies, consumables, administrative inventory, procurement coordination, and cost-effective utilization.
- Liaise with vendors, suppliers, service providers, and contractors to ensure quality service delivery and value for money.
- Support procurement activities as per approved company procurement and purchasing policies.
- Monitor supplier performance and maintain professional relationships with external stakeholders.
- Act as focal point for office maintenance, repairs, utilities, logistics, courier services, shipping, and facility management.
- Monitor and maintain company assets including office equipment, furniture, and vehicles.
- Coordinate maintenance schedules and ensure proper asset utilization.
- Assist in preparation and management of administrative budgets and forecasts.
- Monitor departmental expenditures and ensure adherence to budgets and financial controls.
- Identify opportunities for cost optimization and operational efficiency.
- Support HR activities including attendance records, leave management, employee documentation, onboarding logistics, employee engagement, and workplace effectiveness.
- Conduct research and gather information to support management decisions and business projects.
- Coordinate administrative requirements for company events, meetings, workshops, and business initiatives.
- Improve administrative processes, systems, service delivery, and employee experience.
- Undertake additional responsibilities and special assignments as required.
Requirements & Qualifications
- Bachelor’s Degree in Business Administration, Management, Public Administration, Commerce, or a related field.
- Professional qualifications in Administration, Office Management, Procurement, or Facilities Management will be an added advantage.
- Minimum 5 years of relevant administrative experience, including at least 2 years in a supervisory or managerial role.
- Experience in mining, construction, infrastructure, manufacturing, or similar industries will be an advantage.
- Demonstrated experience in office administration, facilities management, vendor management, procurement support, asset management, records management, budget administration, and executive support required.
- Strong organizational and time management skills required.
- Excellent verbal and written communication abilities required.
- Effective leadership, team coordination, problem-solving, and decision-making skills required.
- High level of professionalism, integrity, confidentiality, attention to detail, and commitment to operational excellence required.
- Ability to manage multiple priorities and meet deadlines required.
- Strong negotiation and vendor management skills required.
- Proficiency in Microsoft Office Suite and administrative management systems required.
What We Offer
- Opportunity to contribute to meaningful infrastructure, mining, energy, and sustainability work.
- Collaborative environment with practical growth and learning exposure.
- Professional role aligned with Mayiko Group values and long-term development.
ABOUT MAYIKO INFRASTRUCTURE LIMITED
Mayiko Infrastructure Limited is a prominent global mining conglomerate specializing in the production and processing of manganese, including oxides and ferroalloys, as well as maintaining inventories of other base metals. With operations in several countries, particularly the UAE and India, we are recognized for our expertise in technical, engineering, construction, and operational domains, successfully developing and operating complex mines and mineral processing facilities.
We are committed to delivering substantial benefits to our investors, employees, and the communities where we operate.
We are an equal-opportunity employer and encourage applications from all qualified individuals, irrespective of gender, race, or disability.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
Interested candidates MUST apply online only through the official Mayiko Infrastructure website: https://mayikoinfra.com
No manual submissions, mails, or physical applications will be accepted.
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