About the Role

Digital Office Solutions Limited (DOS) is seeking a proactive and highly organized Operations Assistant to support day-to-day administrative and logistical functions within the business. This role works closely with the DOS leadership team to ensure smooth coordination across office operations, finance-related tasks, and general business support functions.

The ideal candidate is detail-oriented, dependable, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Assist with statement reconciliations of local and international suppliers, ensuring accuracy and timely follow-ups
• Support internal coordination of logistical and operational activities
• Oversee office maintenance, ensuring a clean, functional, and well-managed workspace
• Manage fleet operations, including vehicle scheduling, servicing, licensing, and compliance
• Handle statutory obligations including NAPSA registrations and submissions
• Manage and process supplier registrations, including documentation, submissions, and follow-ups
• Track and manage renewals of company certificates and licenses, ensuring full compliance and timely submissions
• Coordinate and monitor renewal of all ICT professional certificates for relevant staff
• Support and track company statutory compliance across all relevant regulatory bodies, ensuring adherence to government requirements
• Liaise with vendors, service providers, and internal teams as required
• Maintain accurate and organized records, files, and documentation
• Provide general administrative and operational support across the organization

Requirements

• Proven experience in an administrative, operations, or support role
• Strong organizational and multitasking abilities
• Basic understanding of financial processes, including supplier reconciliations
• Familiarity with statutory compliance processes (NAPSA experience is an advantage)
• Experience with supplier onboarding/registrations is an added advantage
• Good communication and interpersonal skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to work independently and take initiative

Personal Attributes

• Reliable and detail-oriented
• Proactive with strong problem-solving skills
• High level of integrity and professionalism
• Ability to handle confidential information with discretion

• Assist with statement reconciliations of local and international suppliers, ensuring accuracy and timely follow-ups
• Support internal coordination of logistical and operational activities
• Oversee office maintenance, ensuring a clean, functional, and well-managed workspace
• Manage fleet operations, including vehicle scheduling, servicing, licensing, and compliance
• Handle statutory obligations including NAPSA registrations and submissions
• Manage and process supplier registrations, including documentation, submissions, and follow-ups
• Track and manage renewals of company certificates and licenses, ensuring full compliance and timely submissions
• Coordinate and monitor renewal of all ICT professional certificates for relevant staff
• Support and track company statutory compliance across all relevant regulatory bodies, ensuring adherence to government requirements
• Liaise with vendors, service providers, and internal teams as required
• Maintain accurate and organized records, files, and documentation
• Provide general administrative and operational support across the organization

• Strong organizational and multitasking abilities
• Basic understanding of financial processes, including supplier reconciliations
• Familiarity with statutory compliance processes (NAPSA experience is an advantage)
• Experience with supplier onboarding/registrations is an added advantage
• Good communication and interpersonal skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to work independently and take initiative
• Reliable and detail-oriented
• Proactive with strong problem-solving skills
• High level of integrity and professionalism
• Ability to handle confidential information with discretion

• Proven experience in an administrative, operations, or support role