Background

Accent Innovations Group Limited seeks to recruit a highly organized, professional, and proactive Personal Assistant to the CEO to join its team with immediate effect.

The ideal candidate should be intelligent, discreet, detail-oriented, and capable of providing high-level administrative and executive support to the Chief Executive Officer. This role requires excellent coordination skills, professionalism, confidentiality, and the ability to work in a fast-paced environment.

Position Details

Position: Personal Assistant to the CEO

Location: Lusaka, Zambia

Start Date: Immediate

Key Responsibilities

• Provide direct administrative and executive support to the CEO
• Manage the CEO’s calendar, appointments, meetings, and travel arrangements
• Prepare correspondence, reports, presentations, and other official documents
• Screen calls, emails, and visitors on behalf of the CEO
• Organize meetings, take minutes, and follow up on action points
• Coordinate internal and external communication for the CEO’s office
• Maintain confidential records, files, and sensitive information
• Track tasks, deadlines, and commitments to ensure timely execution
• Support the CEO in managing strategic and day-to-day operational matters
• Liaise with staff, clients, partners, and stakeholders in a professional manner

Minimum Requirements

• Diploma or Degree in Business Administration, Office Management, Public Administration, Secretarial Studies, or a related field
• Proven experience in a similar role supporting senior management or executives
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Ability to multitask, prioritize, and work under pressure
• High level of integrity, professionalism, and confidentiality
• Strong attention to detail and problem-solving ability

Added Advantage

• Experience working in a corporate or executive office environment
• Ability to prepare reports, meeting briefs, and professional correspondence
• Familiarity with office coordination, travel planning, and executive scheduling

Personal Attributes

• Mature and professional
• Highly organized and dependable
• Presentable and confident
• Discreet and trustworthy
• Proactive and able to work with minimal supervision

• Provide direct administrative and executive support to the CEO
• Manage the CEO’s calendar, appointments, meetings, and travel arrangements
• Prepare correspondence, reports, presentations, and other official documents
• Screen calls, emails, and visitors on behalf of the CEO
• Organize meetings, take minutes, and follow up on action points
• Coordinate internal and external communication for the CEO’s office
• Maintain confidential records, files, and sensitive information
• Track tasks, deadlines, and commitments to ensure timely execution
• Support the CEO in managing strategic and day-to-day operational matters
• Liaise with staff, clients, partners, and stakeholders in a professional manner

• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Ability to multitask, prioritize, and work under pressure
• High level of integrity, professionalism, and confidentiality
• Strong attention to detail and problem-solving ability
• Ability to prepare reports, meeting briefs, and professional correspondence
• Familiarity with office coordination, travel planning, and executive scheduling

• Diploma or Degree in Business Administration, Office Management, Public Administration, Secretarial Studies, or a related field
• Proven experience in a similar role supporting senior management or executives