Background

Accent Innovations Group Limited seeks to recruit a highly organized and detail-oriented Procurement and Tendering Assistant to join its team with immediate effect.

The ideal candidate should have hands-on experience in preparing bid documents, coordinating tender submissions, and managing online submissions through the Zambia Public Procurement Authority (ZPPA) e-GP system and the United Nations Global Marketplace (UNGM). Zambia’s e-GP platform is the government’s web-based system for the full tender lifecycle, while UNGM is the official procurement portal of the UN system.

Position: Procurement and Tendering Assistant

Location: Lusaka, Zambia

Start Date: Immediate

Key Responsibilities

• Identify and track tender opportunities from relevant platforms and sources
• Prepare, compile, and organize bid and tender documents
• Upload and submit tender documents through the ZPPA e-GP system
• Manage supplier and tender activities on UNGM
• Ensure bid documents are complete, compliant, and submitted within deadlines
• Coordinate with management and technical teams to obtain required bid information
• Maintain proper records of submitted bids, tender outcomes, and supporting documentation
• Monitor tender notices, clarifications, addenda, and submission requirements
• Assist in preparing expressions of interest, proposals, quotations, and related procurement documents
• Support general procurement and administrative processes linked to bidding activities

Minimum Requirements

• Diploma or Degree in Procurement and Supply, Business Administration, Purchasing and Supply, or a related field
• Proven experience in bid preparation and tender submission
• Practical knowledge of the ZPPA e-GP system and UNGM
• Good understanding of procurement processes, tender documentation, and compliance requirements
• Strong attention to detail and ability to work under pressure
• Good written and verbal communication skills
• Proficiency in Microsoft Office applications, especially Word and Excel
• Ability to manage multiple deadlines with minimal supervision

Added Advantage

• Experience in public procurement, donor-funded projects, or international tendering
• Familiarity with preparing bids for government, corporate, and development-partner opportunities
• Knowledge of tender compliance reviews and document verification

Personal Attributes

• Highly organized and dependable
• Detail-oriented and accurate
• Professional and confidential
• Proactive and able to work independently
• Strong time-management and coordination skills

• Identify and track tender opportunities from relevant platforms and sources
• Prepare, compile, and organize bid and tender documents
• Upload and submit tender documents through the ZPPA e-GP system
• Manage supplier and tender activities on UNGM
• Ensure bid documents are complete, compliant, and submitted within deadlines
• Coordinate with management and technical teams to obtain required bid information
• Maintain proper records of submitted bids, tender outcomes, and supporting documentation
• Monitor tender notices, clarifications, addenda, and submission requirements
• Assist in preparing expressions of interest, proposals, quotations, and related procurement documents
• Support general procurement and administrative processes linked to bidding activities

• Proven experience in bid preparation and tender submission
• Practical knowledge of the ZPPA e-GP system and UNGM
• Good understanding of procurement processes, tender documentation, and compliance requirements
• Strong attention to detail and ability to work under pressure
• Good written and verbal communication skills
• Proficiency in Microsoft Office applications, especially Word and Excel
• Ability to manage multiple deadlines with minimal supervision
• Experience in public procurement, donor-funded projects, or international tendering
• Familiarity with preparing bids for government, corporate, and development-partner opportunities
• Knowledge of tender compliance reviews and document verification
• Highly organized and dependable
• Detail-oriented and accurate
• Professional and confidential
• Proactive and able to work independently
• Strong time-management and coordination skills

• Diploma or Degree in Procurement and Supply, Business Administration, Purchasing and Supply, or a related field