Job Purpose

• The Specialist, Fuel & Asset Management is responsible for supporting the effective management of fuel and lubricant operations, fuel infrastructure assets and associated commercial projects across the mine site. The role supports the Fuel Controller by ensuring accurate inventory control, fuel reconciliation, consumption reporting, quality assurance, asset maintenance planning and regulatory compliance.
• The role requires the effective utilization of the Pronto ERP/CMMS (Computerized Maintenance Management System) system to manage fuel and asset-related data, coordinate maintenance and project activities, monitor operational performance as well as support budgeting and cost control initiatives.

Job Responsibility

• Reconcile fuel receipts in the ERP system against supplier delivery documentation and invoices.
• Maintain accurate fuel and lubricant inventory records across all storage facilities.
• Reconcile diesel and lubricant transactions prior to posting into the company ERP system.
• Monitor and reconcile daily stock movements, including receipts, issues and transfers between depots.
• Ensure all fuel and lubricant consumption is accurately recorded and allocated
• Track fuel consumption by equipment, department, contractor, and operating area.
• Analyse fuel usage trends and identify anomalies or opportunities for improvement.
• Work closely with mining operations teams to forecast fuel requirements and consumption trends.
• Monitor fuel-related costs and support budgeting, forecasting and cost analysis activities.
• Respond to queries from payroll, contractors and management relating to fuel consumption and invoicing.
• Coordinate fuel sampling and testing programs as required.
• Monitor fuel filtration systems and ensure filter replacements are carried out according to approved maintenance strategies.
• Investigate and report any fuel contamination or quality concerns.
• Ensure compliance with company policies, fuel management procedures and applicable legislation.
• Enforce compliance with SI 55 requirements by ensuring all fuel and lubricant dispensing meters are calibrated within statutory intervals.
• Maintain accurate records to support internal and external audits.
• Provide fuel inventory, reconciliation, and consumption documentation during audits and inspections.
• Supervise contractors undertaking work within the fuel management area.
• Coordinate and monitor fuel-related projects and service providers.
• Raise purchase requisitions for fuel-related services, maintenance and capital projects.
• Monitor contractor performance and ensure work is completed safely and to required standards.
• Develop and coordinate preventive and corrective maintenance plans for fuel infrastructure assets using Pronto CMMS.
• Maintain asset registers, hierarchies, maintenance schedules and work order records within the CMMS.
• Coordinate maintenance activities with operations, contractors, and project teams to ensure asset availability and reliability.
• Monitor work order execution, completion rates and backlog management.
• Identify critical spares, long-lead items and resource requirements for fuel infrastructure assets.

Specific Competencies

• Knowledge of administrative practices and personnel management
• Fuel and inventory management
• Understanding of maintenance planning and asset lifecycle management.
• Financial reconciliation and cost control
• Data analysis and reporting
• ERP/CMMS administration
• Contractor and vendor management
• Planning and forecasting
• Problem-solving and analytical thinking

Job Attributes

• Ability to work unsupervised
• Self-driven
• Strong work ethic
• Competent with management engagement and end user interactions

Experience required

• Minimum 3–5 years’ experience in fuel management, mining operations, senior maintenance-planning role or a related field.
• Proficiency in data analytics tools, including Power BI, with advanced skills in Microsoft Excel.
• Experience using ERP systems (Pronto preferred).
• Experience with fuel management systems and bulk fuel storage operations.

Qualifications

• Bachelor’s Degree in Engineering, Supply Chain, Business or Asset management-related disciplines.

• Reconcile fuel receipts in the ERP system against supplier delivery documentation and invoices.
• Maintain accurate fuel and lubricant inventory records across all storage facilities.
• Reconcile diesel and lubricant transactions prior to posting into the company ERP system.
• Monitor and reconcile daily stock movements, including receipts, issues and transfers between depots.
• Ensure all fuel and lubricant consumption is accurately recorded and allocated
• Track fuel consumption by equipment, department, contractor, and operating area.
• Analyse fuel usage trends and identify anomalies or opportunities for improvement.
• Work closely with mining operations teams to forecast fuel requirements and consumption trends.
• Monitor fuel-related costs and support budgeting, forecasting and cost analysis activities.
• Respond to queries from payroll, contractors and management relating to fuel consumption and invoicing.
• Coordinate fuel sampling and testing programs as required.
• Monitor fuel filtration systems and ensure filter replacements are carried out according to approved maintenance strategies.
• Investigate and report any fuel contamination or quality concerns.
• Ensure compliance with company policies, fuel management procedures and applicable legislation.
• Enforce compliance with SI 55 requirements by ensuring all fuel and lubricant dispensing meters are calibrated within statutory intervals.
• Maintain accurate records to support internal and external audits.
• Provide fuel inventory, reconciliation, and consumption documentation during audits and inspections.
• Supervise contractors undertaking work within the fuel management area.
• Coordinate and monitor fuel-related projects and service providers.
• Raise purchase requisitions for fuel-related services, maintenance and capital projects.
• Monitor contractor performance and ensure work is completed safely and to required standards.
• Develop and coordinate preventive and corrective maintenance plans for fuel infrastructure assets using Pronto CMMS.
• Maintain asset registers, hierarchies, maintenance schedules and work order records within the CMMS.
• Coordinate maintenance activities with operations, contractors, and project teams to ensure asset availability and reliability.
• Monitor work order execution, completion rates and backlog management.
• Identify critical spares, long-lead items and resource requirements for fuel infrastructure assets.

• Knowledge of administrative practices and personnel management
• Fuel and inventory management
• Understanding of maintenance planning and asset lifecycle management.
• Financial reconciliation and cost control
• Data analysis and reporting
• ERP/CMMS administration
• Contractor and vendor management
• Planning and forecasting
• Problem-solving and analytical thinking

• Bachelor’s Degree in Engineering, Supply Chain, Business or Asset management-related disciplines.