Dominion Commodities Limited is seeking a suitably qualified and experienced individual to fill the position of Finance and Administration Officer on a temporary basis for (five) 5 months to provide maternity leave cover under its establishment based in Lusaka:

Job Summary:

The main responsibility of the Finance and Administration Officer is to provide support to the Finance and Administration Manager with business accounting activities.

Summary Responsibilities

• Ensure Completeness of supporting documentation for payment and procurement
• Prepare payment requisition and perform banking activities every time payments are made
• Prepare, maintain and manage general ledger accounting such as processing invoices, payments and receipts making timely payments
• Responsible for petty cash disbursements, replenishment and petty cash count
• Inspect, verify and reconcile accounts receivable and payable records and their balances
• Perform monthly bank reconciliations
• Prepare monthly management accounts
• Maintain, manage and update records of all inventories
• Periodic updating of asset register
• Implement and maintain internal financial controls to prevent fraud, errors, and mismanagement of funds
• Assist with audits, verifications and resolving discrepancies
• Oversee the maintenance and management of office facilities, equipment, and supplies. Ensure a safe and efficient working environment.
• Assist in establishing and managing all procurement and logistics activities including management of vehicles and drivers.
• Coordinate travel arrangements for staff members, including bookings, itineraries, and expense reimbursement
• Maintain accurate and organized records, both electronically and physically, to support efficient operations and compliance
• Assist in implementing organizational policies and procedures, ensuring adherence throughout the organization;
• Preparation of payroll

Required Minimum Education/training:

• Bachelor degree in Finance, Accounting or Economics (or equivalent),
• Must be a fully paid-up member of ZICA

Required Minimum Work Experience:

• Three years Proven work experience as a Finance and Administration Officer or similar role
• Solid knowledge of financial and accounting procedures, Experience using financial software especially Pastel and Sage ERP, Advanced MS Excel skills, knowledge of financial regulations

Note:

Incomplete applications will not be considered. Only shortlisted candidates will be contacted. Women are very much encouraged to apply.

• Ensure Completeness of supporting documentation for payment and procurement
• Prepare payment requisition and perform banking activities every time payments are made
• Prepare, maintain and manage general ledger accounting such as processing invoices, payments and receipts making timely payments
• Responsible for petty cash disbursements, replenishment and petty cash count
• Inspect, verify and reconcile accounts receivable and payable records and their balances
• Perform monthly bank reconciliations
• Prepare monthly management accounts
• Maintain, manage and update records of all inventories
• Periodic updating of asset register
• Implement and maintain internal financial controls to prevent fraud, errors, and mismanagement of funds
• Assist with audits, verifications and resolving discrepancies
• Oversee the maintenance and management of office facilities, equipment, and supplies. Ensure a safe and efficient working environment.
• Assist in establishing and managing all procurement and logistics activities including management of vehicles and drivers.
• Coordinate travel arrangements for staff members, including bookings, itineraries, and expense reimbursement
• Maintain accurate and organized records, both electronically and physically, to support efficient operations and compliance
• Assist in implementing organizational policies and procedures, ensuring adherence throughout the organization;
• Preparation of payroll

• Solid knowledge of financial and accounting procedures
• Experience using financial software especially Pastel and Sage ERP
• Advanced MS Excel skills
• Knowledge of financial regulations

• Bachelor degree in Finance, Accounting or Economics (or equivalent)
• Fully paid-up member of ZICA