JOB PURPOSE

Managing of the Accounts Payable (AP) and Payments Held Desk end to end processes to ensure all business activities are not impacted by failure by the business to meet vendor payment terms and ensuring balance sheet health of all AP related balance sheet accounts.

CORE RESPONSIBILITIES ARE:

• Managing the Accounts Payable and Payments Held Desk Team; Maintain a daily tracking report to monitor performance and provide feedback on deliverables.
• Ensuring payment terms for all vendors are updated correctly in the ERP and monthly review for all payment terms with sign off evidence are conducted by stated date.
• Ensuring the latest correct and attested bank details for each vendor and PDF bank attestation forms are uploaded updated in the ERP for audit trail.
• Ensuring daily tracking of Vendor Payment and proactively deploy resolution of all invoices that are at risk of non-payment on time.
• Ensuring constant liaison with Supply Chain Management (SCM) on all issues that impede the end to end vendor management process and ensure clear tracker for the resolution of all pending matters.
• Ensuring departmental payment inquiries are resolved within 1 day of receipt and responses made accordingly.
• Ensuring timely and accurate reconciliation of all AP, accrual, vendor, and clearing accounts, including prompt resolution of reconciling items in line with established guidelines.
• Ensuring accurate accounting and settlement of channel partner invoices, Input VAT, and withholding tax obligations, with timely reporting and coordination with the Tax Team.
• Ensuring proactive management of AP transactions through daily monitoring, timely invoice processing and issue resolution, accrual closure, payment tracking, and quarterly vendor compliance sign-off
• Ensuring compliance with AP governance requirements through timely intercompany confirmations, authorized payment transactions, completed reconciliations, supporting documentation retention, and accurate monthly reporting submissions

REQUIREMENTS

Educational Qualifications & Functional / Technical Skills:

• Accounting Degree
• Fully Qualified Accountant with ZICA(CA)/ACCA/CIMA
• Proficient in accounting and sound IFRS / Accounting application experience
• Business awareness
• Strong analytical and strategic skills

Relevant Experience:

• 8-10 years experience in Finance
• Knowledge of Telecommunications
• Proficient in Oracle applications
• Attentive to detail
• Good communication skills
• Excellent planning and organisational skills and is goal oriented
• Excellent interpersonal skills
• Customer Focused

• Managing the Accounts Payable and Payments Held Desk Team; Maintain a daily tracking report to monitor performance and provide feedback on deliverables.
• Ensuring payment terms for all vendors are updated correctly in the ERP and monthly review for all payment terms with sign off evidence are conducted by stated date.
• Ensuring the latest correct and attested bank details for each vendor and PDF bank attestation forms are uploaded updated in the ERP for audit trail.
• Ensuring daily tracking of Vendor Payment and proactively deploy resolution of all invoices that are at risk of non-payment on time.
• Ensuring constant liaison with Supply Chain Management (SCM) on all issues that impede the end to end vendor management process and ensure clear tracker for the resolution of all pending matters.
• Ensuring departmental payment inquiries are resolved within 1 day of receipt and responses made accordingly.
• Ensuring timely and accurate reconciliation of all AP, accrual, vendor, and clearing accounts, including prompt resolution of reconciling items in line with established guidelines.
• Ensuring accurate accounting and settlement of channel partner invoices, Input VAT, and withholding tax obligations, with timely reporting and coordination with the Tax Team.
• Ensuring proactive management of AP transactions through daily monitoring, timely invoice processing and issue resolution, accrual closure, payment tracking, and quarterly vendor compliance sign-off
• Ensuring compliance with AP governance requirements through timely intercompany confirmations, authorized payment transactions, completed reconciliations, supporting documentation retention, and accurate monthly reporting submissions

• Proficient in accounting and sound IFRS / Accounting application experience
• Business awareness
• Strong analytical and strategic skills
• Proficient in Oracle applications
• Attentive to detail
• Good communication skills
• Excellent planning and organisational skills and is goal oriented
• Excellent interpersonal skills
• Customer Focused

• Accounting Degree
• Fully Qualified Accountant with ZICA(CA)/ACCA/CIMA