Background

Dangote Industries Limited is seeking an Administration Officer to join their team in Ndola. This is a full-time position.

Key Duties & Responsibilities

Fleet Management

• Vehicle Maintenance: Schedule routine servicing, repairs, and safety inspections to keep all company vehicles roadworthy.
• Compliance & Documentation: Track vehicle insurance, registration, licensing, and traffic logs.
• Usage Monitoring: Oversee vehicle allocation, fuel consumption analysis, and driver adherence to company transport policies. Coordinate all ground movement of staff.
• Driver management: Ensure proper supervision and allocation of Admin drivers.
• Fleet availability: Ensure that all Admin vehicles down time is reduced by working closely with the LMV in-house garage and other service providers accordingly.

Estates Management

• Property Maintenance: Act as the main point of contact for resident complaints and inquiries; Supervise repairs and general upkeep of the surroundings in the Dangote housing estates.
• Reporting and record keeping: Maintain accurate administrative records, update tenant’s database accordingly, and prepare facility status and occupancy reports for management.

Vendor Payments and Financial Processing

• Prepare purchase requisitions (PRs) and ensure purchase orders are active for all recurring services for efficient payment processing.
• Review incoming vendor invoices and match them against delivery receipts and services.
• Ensure that all payments are processed and submitted to finance on time.
• Monitor administrative and operational budgets, logging expenditures and tracking inventory costs.

General Office Administration

• Office Logistics: Manage local and international travel for all staff and maintain vendor relationships with travel agents, airlines and car hire companies.
• Office space: Coordinate office space and furniture requirements for all staff.
• Ensure availability and good working order of office equipment (water dispensers, microwaves and fridges) for use by staff and supervise general clerical duties.

Qualifications & Experience

• Bachelor’s degree in business administration, social science or equivalent.
• Three (3) years’ work experience.

Skills & Competencies

• Organizational and time management Skills.
• Good communication and negotiation skills.
• Leadership ability and strong management skills.
• Good data gathering and analysis skills.
• Baseline problem analysis and solving skills.
• Creativity and an ability to think out of the box.
• Ability in the use of MS Office, MS Excel and Power point Presentation skills.
• Exposure or experience in ERP software (SAP) or advanced Excel reporting.

• Vehicle Maintenance: Schedule routine servicing, repairs, and safety inspections to keep all company vehicles roadworthy.
• Compliance & Documentation: Track vehicle insurance, registration, licensing, and traffic logs.
• Usage Monitoring: Oversee vehicle allocation, fuel consumption analysis, and driver adherence to company transport policies. Coordinate all ground movement of staff.
• Driver management: Ensure proper supervision and allocation of Admin drivers.
• Fleet availability: Ensure that all Admin vehicles down time is reduced by working closely with the LMV in-house garage and other service providers accordingly.
• Property Maintenance: Act as the main point of contact for resident complaints and inquiries; Supervise repairs and general upkeep of the surroundings in the Dangote housing estates.
• Reporting and record keeping: Maintain accurate administrative records, update tenant’s database accordingly, and prepare facility status and occupancy reports for management.
• Prepare purchase requisitions (PRs) and ensure purchase orders are active for all recurring services for efficient payment processing.
• Review incoming vendor invoices and match them against delivery receipts and services.
• Ensure that all payments are processed and submitted to finance on time.
• Monitor administrative and operational budgets, logging expenditures and tracking inventory costs.
• Office Logistics: Manage local and international travel for all staff and maintain vendor relationships with travel agents, airlines and car hire companies.
• Office space: Coordinate office space and furniture requirements for all staff.
• Ensure availability and good working order of office equipment (water dispensers, microwaves and fridges) for use by staff and supervise general clerical duties.

• Organizational and time management Skills
• Good communication and negotiation skills
• Leadership ability and strong management skills
• Good data gathering and analysis skills
• Baseline problem analysis and solving skills
• Creativity and an ability to think out of the box
• Ability in the use of MS Office, MS Excel and Power point Presentation skills
• Exposure or experience in ERP software (SAP) or advanced Excel reporting

• Bachelor’s degree in business administration, social science or equivalent.
• Three (3) years’ work experience.