Background

Under the overall guidance of the Director of Youth Development and direct supervision of the National Coordinator – Youth Programme or his/her designated mandated representative(s), the Coordination Assistant will:

Responsibilities

• Support stakeholder engagement and coordination of partnerships.

• Assist in the coordination and implementation of programme activities, including tracking workplans and following up on key actions.

• Support the coordination and implementation of youth-related events.

• Facilitate effective coordination and communication among Line Ministries, UN agencies, civil society organisations (CSOs), volunteer involving organisations (VIOs), private sector, and other partners.

• Organize meetings, including preparing agendas, taking minutes, and tracking action points.

• Support data collection, monitoring, and reporting, while maintaining accurate records.

• Provide logistical and administrative support for trainings, events, and fellowship placements.

• Assist with the onboarding process and ongoing follow-up of fellows.

• Contribute to the development of communication materials and visibility initiatives.

• Promote gender equality, inclusion, and meaningful youth participation across programme activities.

• Perform other related duties as required.

Qualifications and Requirements

Assignment requirements

Relevant experience

1 year

Languages

English, Level: Fluent, Required

Required education level

Secondary education

Competencies and values

• Accountability
• Adaptability and flexibility
• Creativity
• Judgement and decision-making
• Professionalism
• Self-management

Skills and experience

• Demonstrated experience in coordination and supporting the implementation of youth programmes or other relevant initiatives.
• Experience working with the United Nations or other international development organizations is considered an asset.
• Possession of any other required or desirable technical knowledge relevant to the role.
• Excellent oral and written communication skills, with strong drafting, formulation, and reporting abilities.
• High level of accuracy and professionalism in document preparation, production, and editing.
• Strong interpersonal skills, with cultural and social sensitivity; ability to work inclusively and collaboratively with diverse stakeholders, including grassroots communities, religious and youth organizations, and authorities at various levels; familiarity with communication for development (C4D) tools and approaches.
• Ability to adapt and perform effectively in challenging environments; demonstrated capacity to work efficiently in multicultural teams comprising both international and national staff.
• Strong computer literacy, including proficiency in Microsoft Office applications (Excel, Word, etc.), email, and internet use; familiarity with database management systems and office technology.
• Self-motivated, with the ability to work independently, manage priorities effectively, and meet tight deadlines.

Area(s) of expertise

Development programmes, Volunteer management, Community development

• Support stakeholder engagement and coordination of partnerships.
• Assist in the coordination and implementation of programme activities, including tracking workplans and following up on key actions.
• Support the coordination and implementation of youth-related events.
• Facilitate effective coordination and communication among Line Ministries, UN agencies, civil society organisations (CSOs), volunteer involving organisations (VIOs), private sector, and other partners.
• Organize meetings, including preparing agendas, taking minutes, and tracking action points.
• Support data collection, monitoring, and reporting, while maintaining accurate records.
• Provide logistical and administrative support for trainings, events, and fellowship placements.
• Assist with the onboarding process and ongoing follow-up of fellows.
• Contribute to the development of communication materials and visibility initiatives.
• Promote gender equality, inclusion, and meaningful youth participation across programme activities.
• Perform other related duties as required.

• Demonstrated experience in coordination and supporting the implementation of youth programmes or other relevant initiatives.
• Experience working with the United Nations or other international development organizations is considered an asset.
• Possession of any other required or desirable technical knowledge relevant to the role.
• Excellent oral and written communication skills, with strong drafting, formulation, and reporting abilities.
• High level of accuracy and professionalism in document preparation, production, and editing.
• Strong interpersonal skills, with cultural and social sensitivity; ability to work inclusively and collaboratively with diverse stakeholders, including grassroots communities, religious and youth organizations, and authorities at various levels; familiarity with communication for development (C4D) tools and approaches.
• Ability to adapt and perform effectively in challenging environments; demonstrated capacity to work efficiently in multicultural teams comprising both international and national staff.
• Strong computer literacy, including proficiency in Microsoft Office applications (Excel, Word, etc.), email, and internet use; familiarity with database management systems and office technology.
• Self-motivated, with the ability to work independently, manage priorities effectively, and meet tight deadlines.

• Relevant experience: 1 year
• Languages: English, Level: Fluent, Required
• Secondary education
• Competencies and values: Accountability, Adaptability and flexibility, Creativity, Judgement and decision-making, Professionalism, Self-management