HR ASSISTANT JOB DESCRIPTION

Job Title: HR Assistant

Reports To: HR Manager

Location: Kitwe

KEY DUTIES AND RESPONSIBILITIES

• Maintain accurate and up-to-date employee personal files, contracts, leave records and other HR documentation.
• Assist with recruitment and selection of drivers, operations staff, workshop employees and other company personnel, including advertising, shortlisting, interviews and reference checks.
• Coordinate employee onboarding, induction and orientation, including collection and verification of required employee documents.
• Monitor employee attendance, absenteeism, lateness and leave, and prepare attendance reports for management.
• Assist in processing monthly payroll information, including attendance, overtime, allowances, deductions, leave and other employee-related payroll inputs.
• Assist with employee performance management, probation reviews, appraisals and preparation of relevant HR documentation.
• Support the HR Manager in handling employee relations, disciplinary matters, grievances and workplace complaints in accordance with company procedures.
• Maintain records of employee movements, transfers, promotions, confirmations, resignations, terminations and contract renewals.
• Assist in communicating HR policies, procedures, notices and other important information to employees.
• Support employee welfare activities and promote positive working relationships between employees, supervisors and management.
• Prepare routine HR reports and provide accurate HR information to management as required.
• Ensure confidential handling of employee information and maintain proper filing and record-keeping systems.
• Assist with ensuring employees comply with company rules, procedures, health and safety requirements and other workplace standards.
• Perform any other HR and administrative duties assigned by the HR Manager or Management.

KEY REQUIREMENTS

• Grade 12 Certificate.
• Diploma or Degree in Human Resources Management or related field.
• Membership with ZHRIM is an added advantage.
• Previous experience in HR administration, preferably in a logistics, transport, construction or operations environment.
• Good knowledge of Microsoft Word and Excel.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle employee matters professionally.
• Good organisational and record-keeping skills.
• Good understanding of Zambian Labour Laws.

• Maintain accurate and up-to-date employee personal files, contracts, leave records and other HR documentation.
• Assist with recruitment and selection of drivers, operations staff, workshop employees and other company personnel, including advertising, shortlisting, interviews and reference checks.
• Coordinate employee onboarding, induction and orientation, including collection and verification of required employee documents.
• Monitor employee attendance, absenteeism, lateness and leave, and prepare attendance reports for management.
• Assist in processing monthly payroll information, including attendance, overtime, allowances, deductions, leave and other employee-related payroll inputs.
• Assist with employee performance management, probation reviews, appraisals and preparation of relevant HR documentation.
• Support the HR Manager in handling employee relations, disciplinary matters, grievances and workplace complaints in accordance with company procedures.
• Maintain records of employee movements, transfers, promotions, confirmations, resignations, terminations and contract renewals.
• Assist in communicating HR policies, procedures, notices and other important information to employees.
• Support employee welfare activities and promote positive working relationships between employees, supervisors and management.
• Prepare routine HR reports and provide accurate HR information to management as required.
• Ensure confidential handling of employee information and maintain proper filing and record-keeping systems.
• Assist with ensuring employees comply with company rules, procedures, health and safety requirements and other workplace standards.
• Perform any other HR and administrative duties assigned by the HR Manager or Management.

• Good knowledge of Microsoft Word and Excel.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle employee matters professionally.
• Good organisational and record-keeping skills.
• Good understanding of Zambian Labour Laws.

• Grade 12 Certificate.
• Diploma or Degree in Human Resources Management or related field.
• Membership with ZHRIM is an added advantage.
• Previous experience in HR administration, preferably in a logistics, transport, construction or operations environment.