The Zambia Environmental Management Agency (“ZEMA”) is a statutory body established under the Environmental Management Act (“EMA”) No. 12 of 2011 whose mandate is to do all such things as are necessary to ensure the sustainable management of natural resources, protection of the environment, and the prevention and control of pollution. In pursuance of its mandate, ZEMA is now inviting applications from qualified Zambian citizens to fill the following position;

POSITION: Project Technical Coordinator

DUTY STATION: Head Office, Lusaka

JOB PURPOSE

To provide overall leadership, coordination, and technical guidance for the implementation of the Supporting the shift to electric mobility in the Republic of Zambia (e-mobility project). The Project Technical Coordinator (PTC) will ensure that all project activities are executed efficiently, within scope, budget, and timeline, while maintaining high technical, environmental, and social standards.

Geographic Reference

The role is central to linking strategic project partners including ZEMA, UNEP, government ministries, the private sector, and civil society to ensure the successful delivery of project outcomes aimed at advancing sustainable, low-carbon, and gender-responsive mobility solutions in Zambia.

KEY DUTIES AND RESPONSIBILITIES

Project Management Responsibilities

The main duties and responsibilities of the Project Technical Coordinator include:

• Manage day-to-day operations of the project and ensure alignment with project objectives, timelines, and budgets.
• Coordinate implementation with relevant ministries, national agencies, private sector partners, NGOs, and development partners.
• Oversee project financial management, including preparation of annual budgets, financial tracking, and reporting.
• Prepare annual and year-end project revisions in collaboration with ZEMA and UNEP.
• Organize inception, stakeholder, and Project Steering Committee (PSC) meetings and act as Secretary to the PSC.
• Supervise and coordinate consultants, subcontractors, and technical working groups (TWGs).

Project Management

• Facilitate communication between ZEMA, UNEP, and national stakeholders.
• Notify UNEP and the PSC of any proposed changes to implementation plans or budgets and seek approval.
• Prepare and submit progress, financial, and audit reports as required.
• Prepare the Final Project Report upon completion.

Technical Responsibilities

• Ensure the technical quality and coherence of all project deliverables and outputs.
• Develop Terms of Reference (ToRs) for consultants and implementing partners.
• Identify and manage technical, environmental, and social risks, updating risk management and mitigation plans as necessary.
• Oversee implementation of environmental and social safeguard measures, including grievance redress and stakeholder engagement processes.
• Review safeguard and gender action plans bi-annually and update them to reflect project realities.
• Ensure transparent communication with stakeholders in accordance with the Stakeholder Engagement Plan.
• Collaborate with consultants to ensure safeguard, monitoring, and evaluation components are fully addressed in project reports.
• Monitor implementation of the Gender Action Plan and ensure reporting and capacity-building targets are achieved.

MINIMUM QUALIFICATIONS

Education:

• Grade Twelve (12) with 5 acceptable “O” levels including Mathematics and English.

Vocational/Professional Qualification(s):

• Bachelors’ Degree in Environmental Management, Engineering, Transport Planning, Energy Policy, Project Management, or a related discipline.
• Master’s Degree in any related field is an advantage.

Experience:

• Minimum of five (5) years of relevant professional experience,
• Demonstrated experience in project coordination, stakeholder engagement, and technical reporting.
• Experience in the Environmental Management, Transport or Renewable Energy sectors is an advantage.

Skills and Competencies:

• Strong leadership, coordination, and organizational skills.
• Excellent communication and stakeholder engagement abilities.
• Proven analytical and problem-solving capacity.
• Familiarity with GEF, UNEP, or similar international project management frameworks.
• Proficiency in Microsoft Office and project management tools.
• Ability to work independently and collaboratively in a multidisciplinary environment.

Project Management

Durations and Conditions

• Contract duration: 36 months.
• Working Hours: 40 hours per week.
• Travel required.

• Manage day-to-day operations of the project and ensure alignment with project objectives, timelines, and budgets.
• Coordinate implementation with relevant ministries, national agencies, private sector partners, NGOs, and development partners.
• Oversee project financial management, including preparation of annual budgets, financial tracking, and reporting.
• Prepare annual and year-end project revisions in collaboration with ZEMA and UNEP.
• Organize inception, stakeholder, and Project Steering Committee (PSC) meetings and act as Secretary to the PSC.
• Supervise and coordinate consultants, subcontractors, and technical working groups (TWGs).
• Facilitate communication between ZEMA, UNEP, and national stakeholders.
• Notify UNEP and the PSC of any proposed changes to implementation plans or budgets and seek approval.
• Prepare and submit progress, financial, and audit reports as required.
• Prepare the Final Project Report upon completion.
• Ensure the technical quality and coherence of all project deliverables and outputs.
• Develop Terms of Reference (ToRs) for consultants and implementing partners.
• Identify and manage technical, environmental, and social risks, updating risk management and mitigation plans as necessary.
• Oversee implementation of environmental and social safeguard measures, including grievance redress and stakeholder engagement processes.
• Review safeguard and gender action plans bi-annually and update them to reflect project realities.
• Ensure transparent communication with stakeholders in accordance with the Stakeholder Engagement Plan.
• Collaborate with consultants to ensure safeguard, monitoring, and evaluation components are fully addressed in project reports.
• Monitor implementation of the Gender Action Plan and ensure reporting and capacity-building targets are achieved.

• Strong leadership, coordination, and organizational skills.
• Excellent communication and stakeholder engagement abilities.
• Proven analytical and problem-solving capacity.
• Familiarity with GEF, UNEP, or similar international project management frameworks.
• Proficiency in Microsoft Office and project management tools.
• Ability to work independently and collaboratively in a multidisciplinary environment.

• Grade Twelve (12) with 5 acceptable “O” levels including Mathematics and English.
• Bachelors’ Degree in Environmental Management, Engineering, Transport Planning, Energy Policy, Project Management, or a related discipline.
• Master’s Degree in any related field is an advantage.
• Minimum of five (5) years of relevant professional experience.
• Demonstrated experience in project coordination, stakeholder engagement, and technical reporting.
• Experience in the Environmental Management, Transport or Renewable Energy sectors is an advantage.