Background information about the job or company (e.g., role context, company overview)

Good Neighbors International is an international humanitarian and development NGO founded in South Korea in 1991. The organization operates in more than 40 countries worldwide with the mission of creating a world without hunger, where people live together in harmony. Through community-centered development initiatives, Good Neighbors works to empower vulnerable and marginalized populations regardless of ethnicity, religion, belief, or nationality while promoting dignity, self-reliance, and the protection of human rights.

Good Neighbors Zambia (GNZ), established in 2012, implements Community Development Programs in the areas of education, health, child protection, water and sanitation, income generation, and humanitarian response. GNZ is committed to creating an environment where children’s rights are protected and communities achieve sustainable development through empowerment, leadership, and local ownership.

Responsibilities or duties

1. Office Management

• Assist in maintaining the office environment in a clean, safe, and organized condition.
• Assist in maintaining office supplies, stationery, and equipment stock levels.
• Support the reordering of office supplies as necessary.
• Assist with office maintenance, repairs, and utilities by following up on requests and reporting any issues to the AD Assistant.
• Support administrative activities, including reception, filing, and documentation.
• Assist with meetings, events, and travel logistics for staff as required.

2. Procurement Support

• Support the procurement process for goods and services, following GNZ procurement policies.
• Assist in obtaining quotations, maintaining vendor records, and preparing purchase requests.
• Assist with follow-up on procurement orders, deliveries, and receipts.
• Maintain proper documentation for procurement transactions for audit and reporting purposes.

3. Asset Management

• Assist with maintaining an up-to-date fixed asset register and tracking GNZ assets.
• Assist with periodic physical verification of assets and checking physical assets against available records.
• Assist with proper tagging, storage, and maintenance of office equipment, vehicles, and other assets.
• Report damaged, lost, or missing assets to the AD Assistant.
• Assist in preparing asset-related reports for management, donors, and audits.

4. General Administration

• Support general administration including office management, logistics support, asset control, filing, and other support services.
• Perform any other task as assigned by the line manager.

Qualifications or requirements (e.g., education, skills)

Applicants must meet the following minimum requirements:

• A Bachelor’s Degree, Diploma, or relevant qualification in Business Administration, Procurement, Logistics, or a related field.
• Good computer skills, including proficiency in Microsoft Office applications.
• Good written and verbal communication skills in English.
• Ability to work well with others and learn new tasks.
• Willingness to support general administrative and procurement activities.

Experience needed

Candidates with 0–1 year of work experience will be considered.

Final-year university students may also be considered.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

A candidate may apply for ONLY ONE of the two advertised positions.

Candidates must clearly indicate the specific position they are applying for in their cover letter and application.

Applicants are encouraged to carefully review the qualifications and experience requirements for each position before submitting their application.

Only shortlisted candidates will be contacted.

Good Neighbors Zambia will not be responsible for transport and accommodation costs incurred during the interview process.

Good Neighbors Zambia upholds a zero-tolerance policy against all forms of harm, sexual exploitation, and abuse against children and community members.

Reference and background checks will be conducted for successful candidates.

Good Neighbors Zambia is an equal opportunity organization and encourages qualified candidates to apply.

• Assist in maintaining the office environment in a clean, safe, and organized condition.
• Assist in maintaining office supplies, stationery, and equipment stock levels.
• Support the reordering of office supplies as necessary.
• Assist with office maintenance, repairs, and utilities by following up on requests and reporting any issues to the AD Assistant.
• Support administrative activities, including reception, filing, and documentation.
• Assist with meetings, events, and travel logistics for staff as required.
• Support the procurement process for goods and services, following GNZ procurement policies.
• Assist in obtaining quotations, maintaining vendor records, and preparing purchase requests.
• Assist with follow-up on procurement orders, deliveries, and receipts.
• Maintain proper documentation for procurement transactions for audit and reporting purposes.
• Assist with maintaining an up-to-date fixed asset register and tracking GNZ assets.
• Assist with periodic physical verification of assets and checking physical assets against available records.
• Assist with proper tagging, storage, and maintenance of office equipment, vehicles, and other assets.
• Report damaged, lost, or missing assets to the AD Assistant.
• Assist in preparing asset-related reports for management, donors, and audits.
• Support general administration including office management, logistics support, asset control, filing, and other support services.
• Perform any other task as assigned by the line manager.

• Good computer skills, including proficiency in Microsoft Office applications.
• Good written and verbal communication skills in English.
• Ability to work well with others and learn new tasks.
• Willingness to support general administrative and procurement activities.

• A Bachelor’s Degree, Diploma, or relevant qualification in Business Administration, Procurement, Logistics, or a related field.