EMPLOYMENT OPPORTUNITIES

The National Assembly of Zambia invites applications from suitably qualified and experienced candidates to fill the following positions:

DEPUTY DIRECTOR (PROCUREMENT) – MOTEL (x1)

a. Main Duties and Responsibilities

• Provide advice to the Director-Procurement on the Management of the procurement function;
• Provide advice to the Director-Procurement and to the ensure compliance to the Public Procurement Act, 2020 and the Public Procurement Regulations, 2022 when requested;
• Provide advice to the Director-Procurement on the preparation of the consolidated Annual Procurement Plan for the Institution;
• Assist in the management and coordination of internal and external communication on procurement associated matters.
• Assist in the organisation of and provision of secretariat duties of the Institutional Procurement Committee;
• Assist in the planning of staff development and capacity building, identification of training gaps and motivation of procurement staff when needed;
• Assist in the promotion of good governance through ensuring best procurement practices;
• Review Terms of References, Scopes, Specifications etc, for procurement requirements from the initiating departments when procuring the required goods, works or services so as to avoid ambiguity;
• Approve or recommend the appropriate methods of procurement and the appropriate or relevant solicitation documents;
• Select, negotiate, develop and maintain professional supplier relationships that deliver cost effective services and high-quality standards of materials, goods, services and works in addition to ensuring efficient service delivery;
• Ensure effective and efficient Contract management and administration in liaison with users or stakeholders;
• Respond effectively and efficiently to any procurement related duties as assigned by management; and
• Perform any duties as assigned by the supervisor.

b. Qualifications and Experience

• Full Grade 12 School Certificate;
• Bachelor of Purchasing and Supply Management;
• Masters in any related field will be an added advantage;
• Membership of the Zambia Institute of Purchasing and Supply (ZIPS); and
• Three (3) years work experience.

All qualifications for all positions advertised must be verified by the Zambia Qualifications Authority (ZAQA).

• Provide advice to the Director-Procurement on the Management of the procurement function
• Provide advice to the Director-Procurement and to the ensure compliance to the Public Procurement Act, 2020 and the Public Procurement Regulations, 2022 when requested
• Provide advice to the Director-Procurement on the preparation of the consolidated Annual Procurement Plan for the Institution
• Assist in the management and coordination of internal and external communication on procurement associated matters
• Assist in the organisation of and provision of secretariat duties of the Institutional Procurement Committee
• Assist in the planning of staff development and capacity building, identification of training gaps and motivation of procurement staff when needed
• Assist in the promotion of good governance through ensuring best procurement practices
• Review Terms of References, Scopes, Specifications etc, for procurement requirements from the initiating departments when procuring the required goods, works or services so as to avoid ambiguity
• Approve or recommend the appropriate methods of procurement and the appropriate or relevant solicitation documents
• Select, negotiate, develop and maintain professional supplier relationships that deliver cost effective services and high-quality standards of materials, goods, services and works in addition to ensuring efficient service delivery
• Ensure effective and efficient Contract management and administration in liaison with users or stakeholders
• Respond effectively and efficiently to any procurement related duties as assigned by management
• Perform any duties as assigned by the supervisor

• Procurement Management
• Public Procurement Act compliance
• Annual Procurement Plan preparation
• Internal and external communication
• Procurement Committee secretariat duties
• Staff development and capacity building
• Good governance and procurement best practices
• Reviewing Terms of References, Scopes, Specifications
• Procurement methods and solicitation documents
• Supplier relationship management
• Contract management and administration
• Procurement related duties

• Full Grade 12 School Certificate
• Bachelor of Purchasing and Supply Management
• Masters in any related field (advantage)
• Membership of the Zambia Institute of Purchasing and Supply (ZIPS)
• Three (3) years work experience
• Qualifications verified by Zambia Qualifications Authority (ZAQA)