Background information about the job or company (e.g., role context, company overview)

Right to Care Zambia (RTCZ) has been at the forefront of public health innovation since our incorporation in 2016, providing high-impact direct service delivery and technical assistance in partnership with the Ministry of Health. Headquartered in Lusaka, we operate across the country bringing quality healthcare closer to communities.

Guided by our 2026-2030 strategic plan, we are committed to strengthening health systems and improving lives through comprehensive HIV/AIDS prevention, care, and treatment, maternal and child health, and rapid epidemic response. Our integrated approach also includes malaria and TB control, public health research, social behaviour change, laboratory services, pharmaceutical supply chain management, and addressing non-communicable diseases. As we continue to grow, we remain dedicated to excellence, collaboration, and sustainable impact in every community we serve.

Responsibilities or duties

Budgeting & Annual Planning

• Coordinate the annual budgeting process across departments and programmes, consolidating input into RTCZ organization wide budget.
• Support budget holders in developing, revising and realigning programme and RTCZ budgets.
• Support the preparation of budget submissions, budget narratives and cost justifications in the required donor and RTCZ formats.
• Assist with the maintenance of accurate budgets and identify funding gaps for both donors and RTCZ

Cash Flow & Treasury Support

• Prepare and update rolling forecasts for donors and RTCZ, ensuring alignment with organization and donor grant budgets, work plans and burn rates.
• Prepare weekly and monthly cash flow forecasts.
• Check for and advise on pending obligations and commitments versus cash flow status.
• Support accurate cash flow forecasting and timely availability of funds by monitoring and following up on donor disbursements receivable and other expected cash inflows.

Financial Analysis, Management & Donor Reporting

• Support the preparation of monthly, quarterly and annual management accounts, variance analyses and financial performance reports for senior management and the Board.
• Review monthly budget variance reports and investigate variances by programme, donor, including RTCZ organization budget variances and then provide clear interpretation on drivers and suggest corrective actions.
• Support Finance department in producing accurate financial reports for internal and external use, including donor reports, cost history and detailed ledger expense history.
• Support the Development and maintenance of financial models and dashboards to track key performance indicators, burn rates and grant utilization.
• Support the preparation of donor financial reports, ensuring alignment between programmatic and financial reporting.
• Provide ad hoc financial analysis and scenario modelling to support strategic and operational decisions.

Grant & Programme Financial Management

• Monitor grant budgets and expenditure against approved donor budgets, flagging over and under spend risks in a timely manner.
• Assist programme teams with cost projections, budget realignments and no-cost extension budget requirements.
• Support the preparation of burn-rate and pipeline analyses per award, per province, as well as for the organization.
• Support the preparation of analyses and reconciliations of balance sheet items per grant with accurate budget and expenditure data.
• Support close-out budgeting and final expenditure reporting for awards reaching end of grant.

Financial Operations & Data Integrity

• Extract, validate and analyze financial data from SAGE (or equivalent ERP), ensuring all reports reconcile to the trial balance and general ledger.
• Review the trial balance and general ledger allocations for analytical purposes and refer mis postings to the Finance team for journal correction.
• Review allocations to confirm that the split per payment requisition is correct and consistent with approved budgets.
• Ensure adherence to pre-set financial deadlines for processing and reporting on an ongoing basis.
• Work closely with the Finance team to ensure all year-end processes are completed in a timely manner

Compliance, Audit & Risk Support

• Ensure financial planning and analysis activities comply with organizational policies, donor requirements and applicable Zambian regulations.
• Support preparation for donor financial reviews, internal and external audits and compliance assessments.
• Record and track every budget, forecast, model and analytical process to maintain a clear audit trail.
• Provide the schedules, reconciliations and supporting analyses required by auditors within stipulated timeframes.
• Review budgeting and reporting policies and procedures in place and recommend necessary system changes to the organization.
• Ensure statutory obligations (NAPSA, ZRA, NHIMA and similar) are adequately budgeted for and accurately reflected in forecasts.

Systems, Tools & Process Improvement

• Maintain and improve budgeting and forecasting templates, tools and financial models.
• Support the implementation and ongoing use of financial planning and accounting systems, ensuring data integrity.
• Identify opportunities to improve the efficiency, accuracy and timeliness of planning and reporting processes.
• Support the automation of recurring reports and dashboards to reduce manual effort and the risk of error.

Teamwork, Capacity Building & Stakeholder Support

• Build the budgeting and financial management capacity of budget holders and programme staff through coaching, tools and training.
• Support the orientation of staff in RTCZ finance and operations policies, including funder requirements.
• Contribute to cross-functional finance initiatives and perform other duties as reasonably assigned by the supervisor.

Qualifications or requirements (e.g., education, skills)

Minimum Required Qualifications and Experience:

• Ordinary level (GCSE)/ Grade Twelve
• Bachelor’s degree in finance, Accounting, Economics, Business Administration, or a related field.
• A minimum of 3 years’ experience in financial planning and analysis, budgeting or a similar finance role in a donor funded environment.
• Paid up Member of ZICA

Desirable Qualifications and Experience:

• Ordinary level (GCSE)/ Grade Twelve
• Part or full professional qualification (ACCA, CIMA, CFA or ZICA).
• Paid-up membership of the Zambia Institute of Chartered Accountants (ZICA).
• USG / donor compliance training.
• Experience working on USG, PEPFAR, EU or Global Fund funded awards.
• Experience in the NGO, public health or donor-funded sector.
• Hands-on experience with SAGE or a similar ERP / accounting system.
• Experience in delivering capacity development activities to non-finance staff.

TECHNICAL AND BEHAVIOURAL COMPETENCIES

• Strong knowledge of accounting principles, financial controls, and reporting.
• Ability to prepare monthly financial reports and reconciliations.
• Good understanding of tax, statutory deductions, and regulatory requirements.
• Proficiency in Microsoft Excel and accounting/ERP systems such as SAGE.
• Ability to analyze financial data and identify variances or irregularities
• Financial analysis and problem-solving
• Accuracy and strong attention to detail
• Integrity and confidentiality
• Good Communication and interpersonal skills
• Ability to work under pressure and meet deadlines.
• Strong compliance and internal-control orientation

• Coordinate the annual budgeting process across departments and programmes, consolidating input into RTCZ organization wide budget.
• Support budget holders in developing, revising and realigning programme and RTCZ budgets.
• Support the preparation of budget submissions, budget narratives and cost justifications in the required donor and RTCZ formats.
• Assist with the maintenance of accurate budgets and identify funding gaps for both donors and RTCZ
• Prepare and update rolling forecasts for donors and RTCZ, ensuring alignment with organization and donor grant budgets, work plans and burn rates.
• Prepare weekly and monthly cash flow forecasts.
• Check for and advise on pending obligations and commitments versus cash flow status.
• Support accurate cash flow forecasting and timely availability of funds by monitoring and following up on donor disbursements receivable and other expected cash inflows.
• Support the preparation of monthly, quarterly and annual management accounts, variance analyses and financial performance reports for senior management and the Board.
• Review monthly budget variance reports and investigate variances by programme, donor, including RTCZ organization budget variances and then provide clear interpretation on drivers and suggest corrective actions.
• Support Finance department in producing accurate financial reports for internal and external use, including donor reports, cost history and detailed ledger expense history.
• Support the Development and maintenance of financial models and dashboards to track key performance indicators, burn rates and grant utilization.
• Support the preparation of donor financial reports, ensuring alignment between programmatic and financial reporting.
• Provide ad hoc financial analysis and scenario modelling to support strategic and operational decisions.
• Monitor grant budgets and expenditure against approved donor budgets, flagging over and under spend risks in a timely manner.
• Assist programme teams with cost projections, budget realignments and no-cost extension budget requirements.
• Support the preparation of burn-rate and pipeline analyses per award, per province, as well as for the organization.
• Support the preparation of analyses and reconciliations of balance sheet items per grant with accurate budget and expenditure data.
• Support close-out budgeting and final expenditure reporting for awards reaching end of grant.
• Extract, validate and analyze financial data from SAGE (or equivalent ERP), ensuring all reports reconcile to the trial balance and general ledger.
• Review the trial balance and general ledger allocations for analytical purposes and refer mis postings to the Finance team for journal correction.
• Review allocations to confirm that the split per payment requisition is correct and consistent with approved budgets.
• Ensure adherence to pre-set financial deadlines for processing and reporting on an ongoing basis.
• Work closely with the Finance team to ensure all year-end processes are completed in a timely manner
• Ensure financial planning and analysis activities comply with organizational policies, donor requirements and applicable Zambian regulations.
• Support preparation for donor financial reviews, internal and external audits and compliance assessments.
• Record and track every budget, forecast, model and analytical process to maintain a clear audit trail.
• Provide the schedules, reconciliations and supporting analyses required by auditors within stipulated timeframes.
• Review budgeting and reporting policies and procedures in place and recommend necessary system changes to the organization.
• Ensure statutory obligations (NAPSA, ZRA, NHIMA and similar) are adequately budgeted for and accurately reflected in forecasts.
• Maintain and improve budgeting and forecasting templates, tools and financial models.
• Support the implementation and ongoing use of financial planning and accounting systems, ensuring data integrity.
• Identify opportunities to improve the efficiency, accuracy and timeliness of planning and reporting processes.
• Support the automation of recurring reports and dashboards to reduce manual effort and the risk of error.
• Build the budgeting and financial management capacity of budget holders and programme staff through coaching, tools and training.
• Support the orientation of staff in RTCZ finance and operations policies, including funder requirements.
• Contribute to cross-functional finance initiatives and perform other duties as reasonably assigned by the supervisor.

• Strong knowledge of accounting principles, financial controls, and reporting.
• Ability to prepare monthly financial reports and reconciliations.
• Good understanding of tax, statutory deductions, and regulatory requirements.
• Proficiency in Microsoft Excel and accounting/ERP systems such as SAGE.
• Ability to analyze financial data and identify variances or irregularities
• Financial analysis and problem-solving
• Accuracy and strong attention to detail
• Integrity and confidentiality
• Good Communication and interpersonal skills
• Ability to work under pressure and meet deadlines.
• Strong compliance and internal-control orientation

• Ordinary level (GCSE)/ Grade Twelve
• Bachelor’s degree in finance, Accounting, Economics, Business Administration, or a related field.
• A minimum of 3 years’ experience in financial planning and analysis, budgeting or a similar finance role in a donor funded environment.
• Paid up Member of ZICA
• Part or full professional qualification (ACCA, CIMA, CFA or ZICA).
• Paid-up membership of the Zambia Institute of Chartered Accountants (ZICA).
• USG / donor compliance training.
• Experience working on USG, PEPFAR, EU or Global Fund funded awards.
• Experience in the NGO, public health or donor-funded sector.
• Hands-on experience with SAGE or a similar ERP / accounting system.
• Experience in delivering capacity development activities to non-finance staff.