Job Summary

We are seeking a detail-oriented and organized IT Data Entry Clerk to join our Information Technology team. Below are the attributes and responsibilities of the suitable candidate.

Key Responsibilities

• Accurately enter, update, and maintain IT-related data in company databases and systems.
• Verify the accuracy and completeness of data before entry.
• Maintain electronic and physical records of IT assets, users, software licenses, and system documentation.
• Generate routine reports and assist with data analysis when required.
• Perform regular data validation and identify inconsistencies or errors.
• Support IT inventory management by updating asset registers and tracking equipment.
• Assist in documenting IT support requests and maintaining service records.
• Ensure confidentiality and security of company information.
• Organize and archive IT documents according to company policies.
• Collaborate with other departments to obtain and update required information.
• Provide administrative support to the IT department as assigned.

Minimum Qualifications

• Diploma or Bachelor’s Degree in Information Technology, Computer Science, Information Systems, Business Administration, or a related field.
• Certificate in Computer Applications will be an added advantage.

Experience

• Minimum of 2 years’ experience in data entry, IT administration, records management, or a related role.
• Experience working with databases, ERP systems, or IT asset management systems is an added advantage.

Skills and Competencies

• Excellent typing speed with high accuracy.
• Strong knowledge of Microsoft Office Suite, particularly Excel and Word.
• Familiarity with databases and data management systems.
• Good understanding of IT terminology, computer hardware, and software.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• High level of integrity and confidentiality.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.

Key Attributes

• Detail-oriented
• Reliable and dependable
• Self-motivated
• Professional attitude
• Quick learner
• Strong work ethic

• Accurately enter, update, and maintain IT-related data in company databases and systems.
• Verify the accuracy and completeness of data before entry.
• Maintain electronic and physical records of IT assets, users, software licenses, and system documentation.
• Generate routine reports and assist with data analysis when required.
• Perform regular data validation and identify inconsistencies or errors.
• Support IT inventory management by updating asset registers and tracking equipment.
• Assist in documenting IT support requests and maintaining service records.
• Ensure confidentiality and security of company information.
• Organize and archive IT documents according to company policies.
• Collaborate with other departments to obtain and update required information.
• Provide administrative support to the IT department as assigned.

• Excellent typing speed with high accuracy.
• Strong knowledge of Microsoft Office Suite, particularly Excel and Word.
• Familiarity with databases and data management systems.
• Good understanding of IT terminology, computer hardware, and software.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• High level of integrity and confidentiality.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.

• Diploma or Bachelor’s Degree in Information Technology, Computer Science, Information Systems, Business Administration, or a related field.
• Certificate in Computer Applications will be an added advantage.