COMPANY BRIEF:

EduServe is the trading arm of the Rhodes Park Schools Group and currently operates the School Shops, Cafeteria and Tuck-Shop as separate business units, at Rhodes Park School campus, in Northmead, Woodford School Lusaka campus, in Kabulonga and Ashford Academy Campus, in Ngwerere.

JOB PURPOSE:

The Assistant Accountant supports the finance department by handling routine clerical and accounting tasks, including budgeting, reporting, and basic bookkeeping. The role contributes to key objectives such as working capital management, inventory management, and financial reporting. In the absence of the Accountant, the Assistant Accountant may assume delegated responsibilities as assigned.

RESPONSIBILITIES:

• Uphold the company’s vision, mission, and values, comply with all company policies and procedures.
• Provide accurate and professional customer service. Respond promptly to customer queries. Share customer account statements when due.
• Monitor accounts to ensure transaction accuracy.
• Maintain high ethical and professional standards. Recommend process and system improvements.
• Prepare invoices, bills, and financial documents. Maintain knowledge of product pricing.
• Review reports and trace errors to source. Participate in internal and external audits.
• Prepare assigned tax returns (e.g., VAT). Ensure proper security of cash and assets.
• Maintain a clean and organized workspace. Assist in preparing budgets (weekly, monthly, annual).
• Prepare and submit petty cash vouchers with support documents.
• Prepare and submit payment vouchers. Process approved supplier payments.
• Capture financial data in accounting systems. Generate and submit financial reports.
• Liaise with suppliers on payments. Record supplier invoices accurately.
• Monitor and update supplier information. Maintain records of submitted vouchers.
• Record bank deposits and transfers accurately. Capture receipts and account data correctly.
• Perform bank and account reconciliations. Post general ledger journals and petty cash entries.
• Investigate and resolve accounting discrepancies. Manage accounts receivable and aging reports.
• Support billing processes and related tasks. Prepare receivables and payables reports.
• Process payroll recoveries for staff debtors. Manage daily cash collections and banking.
• Conduct stock takes and manage inventory records. Prepare reports, maintain filing systems, and perform administrative duties.

KNOWLEDGE, EXPERIENCE & PERSONAL COMPETENCIES:

Preferred Academic and Professional Qualifications

• Full Grade 12 Certificate with Credits or Better in English and Mathematics.
• Qualified Accountant with a degree in Accounting or CA Zambia Advanced level, ACCA level 2, CIMA Advanced Diploma
• Must be a registered member of ZICA.

Knowledge / Experience

• Minimum of 3 years’ experience in similar capacity.
• Experienced and proficient in the use of Sage Evolution Accounting Software or equivalent Accounting Packages.
• Preparation of monthly statutory returns and hands-on experience in the usage of ZRA ASYCUDA Tax Online System.

Special Skills/Competencies

• High ethical standards – integrity, objectivity, professional competence and due care, confidentiality, professional behavior and compassionate
• Must be detail and action oriented.
• Dynamism and flexibility.
• Good verbal and written communication.
• Good administrative and Strong interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Ability to work across the organization in all business segments.
• High ethical standards and integrity
• Action oriented.
• Dynamism and flexibility.
• Good verbal and written communication.
• Good administrative and Strong interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Ability to work across the organization in all business segments.

• Uphold the company’s vision, mission, and values, comply with all company policies and procedures.
• Provide accurate and professional customer service. Respond promptly to customer queries. Share customer account statements when due.
• Monitor accounts to ensure transaction accuracy.
• Maintain high ethical and professional standards. Recommend process and system improvements.
• Prepare invoices, bills, and financial documents. Maintain knowledge of product pricing.
• Review reports and trace errors to source. Participate in internal and external audits.
• Prepare assigned tax returns (e.g., VAT). Ensure proper security of cash and assets.
• Maintain a clean and organized workspace. Assist in preparing budgets (weekly, monthly, annual).
• Prepare and submit petty cash vouchers with support documents.
• Prepare and submit payment vouchers. Process approved supplier payments.
• Capture financial data in accounting systems. Generate and submit financial reports.
• Liaise with suppliers on payments. Record supplier invoices accurately.
• Monitor and update supplier information. Maintain records of submitted vouchers.
• Record bank deposits and transfers accurately. Capture receipts and account data correctly.
• Perform bank and account reconciliations. Post general ledger journals and petty cash entries.
• Investigate and resolve accounting discrepancies. Manage accounts receivable and aging reports.
• Support billing processes and related tasks. Prepare receivables and payables reports.
• Process payroll recoveries for staff debtors. Manage daily cash collections and banking.
• Conduct stock takes and manage inventory records. Prepare reports, maintain filing systems, and perform administrative duties.

• High ethical standards – integrity, objectivity, professional competence and due care, confidentiality, professional behavior and compassionate
• Must be detail and action oriented.
• Dynamism and flexibility.
• Good verbal and written communication.
• Good administrative and Strong interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Ability to work across the organization in all business segments.
• High ethical standards and integrity
• Action oriented.
• Dynamism and flexibility.
• Good verbal and written communication.
• Good administrative and Strong interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Ability to work across the organization in all business segments.

• Full Grade 12 Certificate with Credits or Better in English and Mathematics.
• Qualified Accountant with a degree in Accounting or CA Zambia Advanced level, ACCA level 2, CIMA Advanced Diploma
• Must be a registered member of ZICA.
• Minimum of 3 years’ experience in similar capacity.
• Experienced and proficient in the use of Sage Evolution Accounting Software or equivalent Accounting Packages.
• Preparation of monthly statutory returns and hands-on experience in the usage of ZRA ASYCUDA Tax Online System.