Job Summary

The Assistant Business Development and Administration Officer will support the company in business development activities, tender preparation, marketing, project coordination, and general administrative operations. The role requires a highly organized, proactive, and professional individual capable of assisting with client relations, documentation, reporting, and daily office coordination.

Key Responsibilities

Business Development & Marketing

• Assist in identifying new business opportunities and potential clients.
• Support preparation and submission of tenders, quotations, and proposals.
• Follow up on submitted bids and client inquiries.
• Assist in marketing company products and services.
• Maintain good relationships with clients, suppliers, and stakeholders.
• Conduct market research and monitor industry opportunities.

Project Coordination

• Assist in coordinating ongoing projects and assignments.
• Monitor project timelines and provide progress updates.
• Prepare project-related reports and documentation.
• Ensure proper filing and record keeping for projects and contracts.
• Support communication between management, clients, and project teams.

Administration Duties

• Manage office files, correspondence, and company records.
• Prepare reports, letters, invoices, and other official documents.
• Schedule meetings and maintain office calendars.
• Assist with procurement and inventory tracking.
• Ensure smooth day-to-day office operations.
• Handle phone calls, emails, and customer inquiries professionally.

Compliance & Reporting

• Assist with maintaining company compliance documents.
• Support preparation of statutory and operational reports.
• Ensure confidentiality of company information and documents.

Qualifications & Requirements

• Diploma or Degree in Business Administration, Marketing, Project Management, Public Administration, or related field.
• Experience in tender preparation, administration, marketing, or project coordination is an added advantage.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Professional conduct and attention to detail.

Key Skills

• Business development
• Tender preparation
• Administration and office management
• Marketing and communication
• Report writing
• Project coordination
• Time management
• Customer relationship management

• Assist in identifying new business opportunities and potential clients.
• Support preparation and submission of tenders, quotations, and proposals.
• Follow up on submitted bids and client inquiries.
• Assist in marketing company products and services.
• Maintain good relationships with clients, suppliers, and stakeholders.
• Conduct market research and monitor industry opportunities.
• Assist in coordinating ongoing projects and assignments.
• Monitor project timelines and provide progress updates.
• Prepare project-related reports and documentation.
• Ensure proper filing and record keeping for projects and contracts.
• Support communication between management, clients, and project teams.
• Manage office files, correspondence, and company records.
• Prepare reports, letters, invoices, and other official documents.
• Schedule meetings and maintain office calendars.
• Assist with procurement and inventory tracking.
• Ensure smooth day-to-day office operations.
• Handle phone calls, emails, and customer inquiries professionally.
• Assist with maintaining company compliance documents.
• Support preparation of statutory and operational reports.
• Ensure confidentiality of company information and documents.

• Business development
• Tender preparation
• Administration and office management
• Marketing and communication
• Report writing
• Project coordination
• Time management
• Customer relationship management

• Diploma or Degree in Business Administration, Marketing, Project Management, Public Administration, or related field.
• Experience in tender preparation, administration, marketing, or project coordination is an added advantage.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Professional conduct and attention to detail.