Finance and Grants Officer – NGO job at Brilliance Executive Management Consultancy

Vacancy title:
Finance and Grants Officer – NGO

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Accounting & Finance ]

Jobs at:

Brilliance Executive Management Consultancy

Deadline of this Job:
Wednesday, March 13 2024 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Date Posted: Wednesday, February 28 2024, Base Salary: Not Disclosed

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• Job Purpose
Under the direction of the Grants Manager, the Finance and Grants Officer will serve as lead team member in developing and writing grant proposals to Donors, foundations and government agencies in order to obtain funding for Project activities, and/or be responsible for compliance with and dissemination of sponsored agency programmatic policies, guidelines, rules and regulations. Ensure effective and transparent financial, accounting, grant and procurement procedures and reporting. Work closely with the Grants Manager and the Project Finance Officer to ensure implementation of sound financial, accounting, and administrative principles in line with Global Donor procedures.

Summary of Key Responsibilities:
• Facilitate grant efforts, including grant approval process and post-award compliance. Ensures timelines are met
• Monitor post-award grant compliance. Follow up with funding agencies and staff as necessary.
• Act as a Grants Office liaison to community organizations, Donors, Partners, government agencies, and teams involved with the development and administration of projects and proposals.
• Research information and data necessary for grants and grant reporting.
• Establish and implement financial/administrative processes, procedures and operations, including the development of, cost/expense guidelines, Standard Operating Procedures (SOPs) and other program management policy manuals and tools to ensure overall transparency and efficiency of systems and processes, in compliance with Donor policies.
• Support the development of annual budget and contribute to the development of the Project Implementation Plan as necessary.
• Research new funding opportunities available through international, local, state, and federal government agencies, as well as through private and corporate foundations.
• Maintain necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
• Provide review and verification of proposed grant disbursement system and capacity support to ensure accounting systems and practices are sound, adhere to best practices and monitor adherence to internal controls, including Partners’ management of grants.
• Conduct regular financial and grants analysis to inform management decision-making and reporting and ensure effective implementation.
• Conduct field monitoring and support visits to Grant Partners to ensure compliance and appropriate utilization of funds disbursed.
• Oversee audit and fraud investigations.
• Conduct financial management and fraud control training for partners and Project staff.

Required Skills, and Abilities
• Excellent Communication Skills – Oral & Written
• Strong interpersonal Skills
• Skill in designing, writing, and editing complex grant documents including reporting requirements.
• Highly advanced English writing skills
• Project Management Skills
• Attention to detail and strong analytical skills
• Ability to read, comprehend, interpret, and apply government regulations and proposal guidelines.
• Ability to facilitate meetings and coordinate the work of teams
• Ability to work both independently and as part of a team.
• Ability to manage and prioritize projects effectively to meet office and proposal deadlines.
• Ability to work with an ethnically and culturally diverse population.

Primary Areas of Accountability:
Qualifications and Experience
• Degree in Finance, Accounting, or Finalist/Full CA Zambia /ACCA/CIMA
• Must have a minimum of 4-5 years of experience in finance and Grant
gained from a non-profit organization (NGOs) handling donor funds
• Must have good experience in Sub- Grant Management
• Must have proven experience in fundraising and securing multi-year large grants
• Excellent knowledge in grant and fund management for donor-funded programs.
• Strong accounting and financial management skills with a track record managing grants to third party organizations.
• Knowledge of effective grant research and grant writing will be a plus
• Strong experience designing program/financial management systems and administrative procedures.
• Strong computer skills including MS Office (Word, Excel, PPT) and standard accounting software.
• Excellent understanding of international development funding
requirements, related procurement and program management procedures, and
associated grant making procedures.
• Must be a member of ZICA

Work Hours: 8

Experience in Months: 48

Level of Education:
Bachelor Degree

Job application procedure
If you meet the hiring requirements for the position, please email your CV in Ms Word and Cover Letter clearly stating your salary expectations to:  & Cc 
• Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful.

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: Wednesday, March 13 2024
Duty Station: Lusaka
Posted: 28-02-2024
No of Jobs: 1
Start Publishing: 28-02-2024
Stop Publishing (Put date of 2030): 28-02-2066
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