Background information about the job or company (e.g., role context, company overview)

Yara Fertilizer Zambia Limited invites qualified candidates to apply for the position of Office Administrator in Lusaka, Zambia. This role offers an exciting opportunity to join a global network committed to addressing critical challenges such as resource scarcity, food insecurity, and environmental change. If you are seeking office administrator jobs in Lusaka and thrive in a dynamic, responsible environment, this permanent full-time position could be your next career step.

About the Office Administrator Role

The Office Administrator will report directly to the Accountant and play a key role in ensuring the smooth operation of the office and front desk. This on-site role requires a proactive individual who can manage multiple administrative functions efficiently and with great attention to detail.

Responsibilities or duties

• Manage switchboard and reception duties, providing excellent front-desk service
• Schedule appointments, meetings, and conferences
• Coordinate deliveries, office collections, and courier services
• Administer petty cash and perform regular reconciliations
• Coordinate month-end vendor statement reconciliation
• Administer company operating tools including vehicles, expenses, fuel, and business phones
• Obtain and manage vendor quotations
• Assist with accounting tasks and prepare purchase orders
• Manage office supply procurement
• Conduct asset verification, tracking, tagging, and assessment of worthiness
• Support sales invoicing processes

Qualifications or requirements (e.g., education, skills)

• Strong understanding of payment procedures and financial processes
• Proficiency in Microsoft Office applications, email, and internet usage
• Experience with SAP or similar Enterprise Resource Planning (ERP) systems is advantageous
• Exceptional communication skills with fluency in written and spoken English
• Highly organized with a keen eye for detail and accuracy
• Proactive, solution-oriented mindset with strong problem-solving abilities
• Reliable, punctual, and able to work independently
• Ability to perform reconciliations and data analytics
• Strong interpersonal skills and leadership potential
• Commitment to upholding Yara’s code of ethics and corporate governance

Experience needed

At least two years of relevant experience in a similar administrative role

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Yara Fertilizer Zambia Limited is proud to be an equal opportunity employer. We believe that fostering diversity, equity, and inclusion is essential to our success and innovation. Our inclusive culture is embedded in our business strategy, with over 400 employees worldwide actively participating in diversity and inclusion initiatives.

As part of our recruitment process, Yara may conduct reference and background checks where permitted by local laws. Candidates will be notified by HR prior to any such checks.

• Manage switchboard and reception duties, providing excellent front-desk service
• Schedule appointments, meetings, and conferences
• Coordinate deliveries, office collections, and courier services
• Administer petty cash and perform regular reconciliations
• Coordinate month-end vendor statement reconciliation
• Administer company operating tools including vehicles, expenses, fuel, and business phones
• Obtain and manage vendor quotations
• Assist with accounting tasks and prepare purchase orders
• Manage office supply procurement
• Conduct asset verification, tracking, tagging, and assessment of worthiness
• Support sales invoicing processes

• Strong understanding of payment procedures and financial processes
• Proficiency in Microsoft Office applications, email, and internet usage
• Experience with SAP or similar Enterprise Resource Planning (ERP) systems is advantageous
• Exceptional communication skills with fluency in written and spoken English
• Highly organized with a keen eye for detail and accuracy
• Proactive, solution-oriented mindset with strong problem-solving abilities
• Reliable, punctual, and able to work independently
• Ability to perform reconciliations and data analytics
• Strong interpersonal skills and leadership potential
• Commitment to upholding Yara’s code of ethics and corporate governance

• Minimum Diploma in Business Administration or a related field
• At least two years of relevant experience in a similar administrative role