FHI 360 is a nonprofit human development organization dedicated to improving lives in a long – lasting way by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing – creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 50 countries including Zambia and all U.S. states and territories.

The STRengthening Infectious Disease DEtection Systems (STRIDES) Zambia Program Manager will provide program management support and coordination to the Project Director and other team members to ensure that the various aspects of the STRIDES activity in Zambia stay on schedule and within budget. This includes project planning, execution, monitoring, and tracking of contractual deliverables, reporting and streamlining communications, identifying and resolving project issues, implementing improvement plans, and ensuring adherence to project scopes, budget, and other contractual requirements. S/He will coordinate the efforts of team members and other stakeholders to deliver results according to plan and collaborate with other actors to integrate work plans, budgets, and multi-sector interventions, which are essential for the success and sustainability of the project.

S/He will ensure compliance with internal and external regulations, evaluate the project’s progress regularly, monitor the progress of subcontractors toward deliverables and provide capacity-building support in project and operations management as needed.

Responsibilities or duties

Project Management:

• Provides management support for the implementation of STRIDES project throughout the project’s lifecycle.
• Supports and manages capacity strengthening of project staff in coordinating, managing, and implementing project activities, for delivery of quality services.
• Facilitate the development of and deliver a project management plan encompassing all the details of STRIDES activity to the team members.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
• Identifies partnerships, opportunities, and information to present to STRIDES Zambia management to help achieve project goals.
• Develops best practices and tools for project execution and management.
• Reviews the project schedule with senior management and all other staff that will be affected by project activities; revises the schedule as required and in line with donor expectations.
• Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
• Identifies and facilitates resolution of project issues and implements improvement plans to ensure the project stays on schedule and within budget.
• Evaluates the progress of the project regularly.
• Supports reviews of project’s staffing plan and the development of project teams to ensure compliance with policies and procedures. Supports staff improvement plans as needed.
• Identifies, builds, develops, and grows partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
• Monitors the progress of subcontractors’ deliverables and provides capacity-strengthening support in project management as needed.
• Ensures that all project team receives appropriate orientation to the organization and the project.
• Performs other duties as assigned.

Project Administration:

• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of STRIDES project.
• Determine the resources (time, money, equipment, etc.) required to complete the project.
• Develop a schedule for project completion that effectively allocates the resources to the activities.
• Build and implement or socialize the best practices for performing all tasks.
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.

Qualifications or requirements 

Applied Knowledge & Skills:

• Experience working on and managing USG-funded contract awards
• Works independently and with other agencies to build local community acceptance.
• Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
• Strong knowledge of project management software and other technologies.
• Strong negotiator and problem solver.
• Excellent oral and written communication skills.
• Demonstrated project and personnel management skills.
• Ability to influence, motivate, and collaborate with others.
• Ability to adapt and resolve problems/issues to bring project to completion.
• Creating and Managing Systems and Processes.
• Recognizes the need for standardization and balances client and organization needs in systems design.
• Anticipates the effects of process change on people while optimizing task efficiency and simplicity.

Problem Solving & Impact:

• Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
• Problems are complex and require analysis of situations and data with evaluation of a range of factors.
• Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.

Supervision Given/Received:

• Manages staff and external project members to achieve goals and vision of project from initiation to completion.
• Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.
• Reports to the Project Director.

Education: **

• Bachelor’s degree or its international equivalent in Health, Nutrition, International Development, Social Science or a related field.
• A Master’s degree in management studies, public health or a related field preferred.
• Project Management (PM) Certification preferred.

Experience needed

Experience: **

• Typically requires a minimum of 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• Previous experience working on global health projects including USG funded programs.
• International or domestic (US) program development or project management preferred.
• Prior work experience in Global Health Security and other key health areas such as immunization, malaria and nutrition, desirable.

• Provides management support for the implementation of STRIDES project throughout the project’s lifecycle.
• Supports and manages capacity strengthening of project staff in coordinating, managing, and implementing project activities, for delivery of quality services.
• Facilitate the development of and deliver a project management plan encompassing all the details of STRIDES activity to the team members.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
• Identifies partnerships, opportunities, and information to present to STRIDES Zambia management to help achieve project goals.
• Develops best practices and tools for project execution and management.
• Reviews the project schedule with senior management and all other staff that will be affected by project activities; revises the schedule as required and in line with donor expectations.
• Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
• Identifies and facilitates resolution of project issues and implements improvement plans to ensure the project stays on schedule and within budget.
• Evaluates the progress of the project regularly.
• Supports reviews of project’s staffing plan and the development of project teams to ensure compliance with policies and procedures. Supports staff improvement plans as needed.
• Identifies, builds, develops, and grows partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
• Monitors the progress of subcontractors’ deliverables and provides capacity-strengthening support in project management as needed.
• Ensures that all project team receives appropriate orientation to the organization and the project.
• Performs other duties as assigned.
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of STRIDES project.
• Determine the resources (time, money, equipment, etc.) required to complete the project.
• Develop a schedule for project completion that effectively allocates the resources to the activities.
• Build and implement or socialize the best practices for performing all tasks.
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.

• Experience working on and managing USG-funded contract awards
• Works independently and with other agencies to build local community acceptance.
• Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
• Strong knowledge of project management software and other technologies.
• Strong negotiator and problem solver.
• Excellent oral and written communication skills.
• Demonstrated project and personnel management skills.
• Ability to influence, motivate, and collaborate with others.
• Ability to adapt and resolve problems/issues to bring project to completion.
• Creating and Managing Systems and Processes.
• Recognizes the need for standardization and balances client and organization needs in systems design.
• Anticipates the effects of process change on people while optimizing task efficiency and simplicity.

• Bachelor’s degree or its international equivalent in Health, Nutrition, International Development, Social Science or a related field.
• A Master’s degree in management studies, public health or a related field preferred.
• Project Management (PM) Certification preferred.