ABOUT US

Right to Care Zambia (RTCZ) has been at the forefront of public health innovation since our incorporation in 2016, providing high impact Technical Assistance and Direct Service Delivery in partnership with the Ministry of Health. Headquartered in Lusaka, we currently operate across four provinces i.e., Lusaka, Luapula, Muchinga, and Northern, bringing quality healthcare closer to communities.

Guided by our 2023-2027 strategic plan, we are committed to strengthening health systems and improving lives through comprehensive HIV/AIDS prevention, care, and treatment, maternal and child health, and rapid epidemic response. Our integrated approach also includes malaria and TB control, public health research, Social Behaviour Change, pharmaceutical supply chain management, and addressing non-communicable diseases. As we continue to grow, we remain dedicated to excellence, collaboration, and sustainable impact in every community we serve.

ABOUT THE POSITION

QUALIFICATIONS AND EXPERIENCE

Minimum Required Qualifications and Experience:

• Bachelor’s degree in business administration, Logistics, Supply Chain Management, Operations Management, or a related field.
• Minimum of 3 years’ experience in administration, logistics, or operations management, preferably within an NGO or donor-funded environment.
• Demonstrated experience managing fleet, assets, inventory, and administrative systems.
• Experience working with donor-funded projects and compliance requirements will be an added advantage.
• Strong knowledge of logistics procedures, Fleet management, procurement processes, and administrative systems.

TECHNICAL AND BEHAVIOURAL COMPETENCIES

• Problem-Solving Skills
• Business Savvy
• Service Minded
• Good Communication Skills
• Planning and Organization
• Influencing Skills
• Initiative
• Resourcefulness

KEY PERFORMANCE AREAS

Office Administration and Management

• Coordinating office administration and logistics, ensuring compliance with organizational policies, SOPs, and donor requirements while providing project support.
• Overseeing operational processes, training staff, and preparing administrative reports.
• Ensuring efficient office management, compliance with organizational policies, effective service delivery, and support to programme teams

Fleet Management

• Managing provincial fleet operations by ensuring safe, efficient, and compliant vehicle utilization in line with organization policies and programme needs.
• Provide driver supervision, and timely reporting of accidents, breakdowns, and other fleet-related incidents
• Overseeing travel planning, vehicle maintenance, fuel management, fleet documentation, tracking systems, reporting, and continuous improvement of transport procedures while providing guidance to teams on effective

Inventory Management

• Managing inventory and stock control processes by ensuring compliance with organization procedures, overseeing stock receiving, dispatch, counts, reconciliations, audits, and reporting.
• Supervise staff on accurate record keeping, and compliance with inventory management procedures.
• Providing guidance and capacity building to staff on effective inventory management while maintaining accurate inventory records.

Asset Management

• Managing organizational assets by maintaining accurate records, tracking asset utilization, coordinating allocation, maintenance, repairs, and disposal in line with policies.
• Ensuring asset protection, reporting losses or damages, supporting users, and continuously improving asset management processes for efficiency and cost-effectiveness.

Conference/Meeting Logistics Coordination

• Coordinating meeting and conference logistics by managing budgets, venues, vendors, participant registration, accommodation, transport, and event requirements.
• Ensuring smooth event execution, effective stakeholder communication, cost control, and proper documentation for reporting and audit purposes

Monthly Reporting

• Prepare and submit operational reports covering fleet performance, asset status, inventory management, accommodation, maintenance activities, insurance matters, and other logistics indicators required by management

• Coordinating office administration and logistics, ensuring compliance with organizational policies, SOPs, and donor requirements while providing project support.
• Overseeing operational processes, training staff, and preparing administrative reports.
• Ensuring efficient office management, compliance with organizational policies, effective service delivery, and support to programme teams
• Managing provincial fleet operations by ensuring safe, efficient, and compliant vehicle utilization in line with organization policies and programme needs.
• Provide driver supervision, and timely reporting of accidents, breakdowns, and other fleet-related incidents
• Overseeing travel planning, vehicle maintenance, fuel management, fleet documentation, tracking systems, reporting, and continuous improvement of transport procedures while providing guidance to teams on effective
• Managing inventory and stock control processes by ensuring compliance with organization procedures, overseeing stock receiving, dispatch, counts, reconciliations, audits, and reporting.
• Supervise staff on accurate record keeping, and compliance with inventory management procedures.
• Providing guidance and capacity building to staff on effective inventory management while maintaining accurate inventory records.
• Managing organizational assets by maintaining accurate records, tracking asset utilization, coordinating allocation, maintenance, repairs, and disposal in line with policies.
• Ensuring asset protection, reporting losses or damages, supporting users, and continuously improving asset management processes for efficiency and cost-effectiveness.
• Coordinating meeting and conference logistics by managing budgets, venues, vendors, participant registration, accommodation, transport, and event requirements.
• Ensuring smooth event execution, effective stakeholder communication, cost control, and proper documentation for reporting and audit purposes
• Prepare and submit operational reports covering fleet performance, asset status, inventory management, accommodation, maintenance activities, insurance matters, and other logistics indicators required by management

• Problem-Solving Skills
• Business Savvy
• Service Minded
• Good Communication Skills
• Planning and Organization
• Influencing Skills
• Initiative
• Resourcefulness

• Bachelor’s degree in business administration, Logistics, Supply Chain Management, Operations Management, or a related field.
• Minimum of 3 years’ experience in administration, logistics, or operations management, preferably within an NGO or donor-funded environment.
• Demonstrated experience managing fleet, assets, inventory, and administrative systems.
• Experience working with donor-funded projects and compliance requirements will be an added advantage.
• Strong knowledge of logistics procedures, Fleet management, procurement processes, and administrative systems.