Job Purpose

The Stores Accountant will be responsible for tracking and managing the company’s inventory. The Stores Accountant will work with other members of the accounting team to ensure that inventory levels are accurate, that inventory is properly accounted for, and that inventory costs are minimized. Ensuring that all accounts payable written procedures are accurate and correct and updated as needed.

Summary of Key Responsibilities:

• Reconciliation of head office top up account on daily basis and monthly basis and maintaining a register all reconciling items on daily basis.
• Reconciliation of station top ups on daily basis and maintaining a register all reconciling items on daily basis.
• Track and manage the company’s inventory. This includes maintaining inventory records, conducting physical inventory counts, and reconciling inventory records to physical counts.
• Ensure that inventory levels are accurate. This includes identifying and correcting inventory errors, and recommending inventory levels based on sales forecasts and demand.
• Properly account for inventory. This includes ensuring that inventory is properly classified and valued, and that inventory transactions are recorded in accordance with generally accepted accounting principles (GAAP).
• Minimize inventory costs. This includes identifying and implementing cost-saving measures, such as vendor consolidation and inventory optimization.
• Reconciling card transactions against Oracle, identify, communicate and follow up to ensure correct interface of transactions from Card to Oracle.
• Review of prepaid accounts receivables and ensure they are always on credit and investigating any anomalies.
• Review of post-paid accounts and ensuring there is no credit exposure and that the customers are operating within security/approved limits.
• Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
• Prepare monthly account reconciliations Maintaining and reconciling fixed assets schedules.
• Make sure that the business complies with the regular and periodic tax payments, reporting information and fulfilling any other requirements of ZRA.
• Collaborate with purchasing and warehouse department
• Assist in month-end and year-end closing processes
• Monitor and report on slow-moving and obsolete inventory items
• Develop and implement inventory control procedures
• Review and process inventory adjustments
• Provide support during financial audits
• Evaluate and recommend improvements to inventory management systems
• Work closely with the Purchasing department and vendors to obtain correct vendor information for both existing and new vendors.

Required Skills & Attributes

• Strong communication skills
• Strong analytical and problem-solving skills
• Experience with ERP systems
• Advanced Excel skills
• Excellent organizational abilities
• Attention to detail
• Strong numerical aptitude and analytical mindset
• Excellent organizational and multitasking abilities
• Good teamwork skills
• Attention to detail and high level of accuracy
• Ability to work independently and meet strict deadlines

Primary Areas of Accountability:

Qualifications and Experience

• Full CA Zambia, ACCA or CIMA
• Must have a minimum of 4+ years’ work experience in Inventory or Stores Accounting
• Proven exposure to Oracle or SAGE is preferred
• Must have proven experience in Stock Accounting within the manufacturing or agriculture sector
• Prove knowledge of supply chain and logistics principles will be a plus
• Experience with Microsoft Excel or related software
• Proficiency in accounting software and inventory management systems
• Must be conversant with spread sheets
• Must be a member of ZICA.

QUALIFIED FEMALES ARE ENCOURAGED TO APPLY FOR THE ABOVE POSITION

• Reconciliation of head office top up account on daily basis and monthly basis and maintaining a register all reconciling items on daily basis.
• Reconciliation of station top ups on daily basis and maintaining a register all reconciling items on daily basis.
• Track and manage the company’s inventory. This includes maintaining inventory records, conducting physical inventory counts, and reconciling inventory records to physical counts.
• Ensure that inventory levels are accurate. This includes identifying and correcting inventory errors, and recommending inventory levels based on sales forecasts and demand.
• Properly account for inventory. This includes ensuring that inventory is properly classified and valued, and that inventory transactions are recorded in accordance with generally accepted accounting principles (GAAP).
• Minimize inventory costs. This includes identifying and implementing cost-saving measures, such as vendor consolidation and inventory optimization.
• Reconciling card transactions against Oracle, identify, communicate and follow up to ensure correct interface of transactions from Card to Oracle.
• Review of prepaid accounts receivables and ensure they are always on credit and investigating any anomalies.
• Review of post-paid accounts and ensuring there is no credit exposure and that the customers are operating within security/approved limits.
• Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
• Prepare monthly account reconciliations Maintaining and reconciling fixed assets schedules.
• Make sure that the business complies with the regular and periodic tax payments, reporting information and fulfilling any other requirements of ZRA.
• Collaborate with purchasing and warehouse department
• Assist in month-end and year-end closing processes
• Monitor and report on slow-moving and obsolete inventory items
• Develop and implement inventory control procedures
• Review and process inventory adjustments
• Provide support during financial audits
• Evaluate and recommend improvements to inventory management systems
• Work closely with the Purchasing department and vendors to obtain correct vendor information for both existing and new vendors.

• Strong communication skills
• Strong analytical and problem-solving skills
• Experience with ERP systems
• Advanced Excel skills
• Excellent organizational abilities
• Attention to detail
• Strong numerical aptitude and analytical mindset
• Excellent organizational and multitasking abilities
• Good teamwork skills
• Attention to detail and high level of accuracy
• Ability to work independently and meet strict deadlines

• Full CA Zambia, ACCA or CIMA
• Must have a minimum of 4+ years’ work experience in Inventory or Stores Accounting
• Proven exposure to Oracle or SAGE is preferred
• Must have proven experience in Stock Accounting within the manufacturing or agriculture sector
• Prove knowledge of supply chain and logistics principles will be a plus
• Experience with Microsoft Excel or related software
• Proficiency in accounting software and inventory management systems
• Must be conversant with spread sheets
• Must be a member of ZICA.