1. BORDA Zambia

The Bremen Overseas Research & Development Association (BORDA e.V.) is a technical expert organisation, specialized in the field of sustainable environmental protection through integrated sanitation solutions. The organisations activities aim at making neighbourhoods more liveable by developing and implementing innovative on-site sanitation solutions that build climate resilience, strengthen social structures, and foster the sustainable and attentive handling of natural resources.

BORDA e.V. is active outside Germany in over 20 countries in Asia, Africa, Latin America, and the Caribbean. Its activities focus on achieving the 2030 Agenda for Sustainable Development by enabling the transition towards liveable and inclusive cities which give disadvantaged urban and peri-urban populations access to essential public services such as on-site sanitation, faecal sludge management, solid waste management, energy, and water.

In Zambia, BORDA is active since 2009. In 2016, BORDA established the BORDA Zambia Country Office; therefore, committing to support the development efforts in the country. We support holistic approaches on EU policy formulation, participatory urban planning processes and infrastructure development. BORDA Zambia has and continues to work closely with local partners in Zambia to reimagine water, sanitation and solid waste management systems that are based on a foundation of research, customised solutions in order to realise water and sanitation for all. BORDA Zambia’s work highlights that innovation is not only about technology but also about generating new approaches that work for local communities and keep working.

2. The Project

The WASH in Schools for Everyone (WISE) project funded by SPLASH and co-implemented by BORDA Zambia is a multi-phase, five-year initiative focused on delivering city-wide child-focused water, sanitation, hygiene (WASH), and menstrual health solutions in schools. Phase II of the WISE project commenced in 2023, focusing on serving over 800,000 children in three major growth cities – Addis Ababa and Bahir Dar in Ethiopia and Kolkata, India – successfully providing improved water, sanitation, and hygiene (WASH) infrastructure, WASH behavior change programs and strengthened school-based menstrual health programs. The Phase II includes an expansion to new cities including Lusaka, Kitwe and Ndola with plans for implementation in over 300 schools across the three target cities from 2026 to 2029.

3. Position overview

BORDA Zambia is seeking a highly organized and experienced “Admin and Finance Officer – WASH Behavior Change” to manage an organization’s daily financial transactions, bookkeeping, and office administrative duties of the Social and Behavior Change (SBC) component during the Pilot phase of the project WISE Phase II. The pilot phase is between January to December 2026. The role holder will be responsible for Preparing payments, preparing financial reports, managing petty cash, maintaining records, accounts payable/receivable, assisting with budgeting and procurement and ensuring compliance with organizational Policies.

4. Responsibilities

The position holder is responsible for:

• Maintain a general ledger of project cash, receipts, and disbursements utilizing WINPACCS Accounting software,
• Document management, the maintenance of cash/bank books and other finance documents according to the BORDA and donor regulations and standard of procedures,
• Carry out quality and timely posting of project expenditures in the system in use,
• Support with general office management and logistics, that includes pro-active problem detection and solving concerning the general office management,
• Procurement of low value assets,
• Support with office asset management.

In this context, the position holder fulfills the following tasks:

4.1 Financial Accounting

• Prepare daily payments in Payment/Journal voucher packages and ensure they are in line with Plan procedures/controls before approvals by management,
• Prepare daily cash flow and controlling the bank account,
• Prepare weekly and monthly consolidated cash forecasts,
• File and numbering account documents on daily basis,
• Process bank reconciliations on monthly basis,
• Preparation of Quarterly and Annual financial reports,
• Monthly monitoring of project budget versus expenditure.

4.2 Administration and logistics

• Ensure that BORDA Zambia staff have all facilities they need to effectively carry out their duties,
• Manage office administration including filing, correspondence and record keeping,
• Work closely with the Finance department and project teams to ensure timely purchase of supplies and services needed for the proper running of the organization,
• Maintain consumables tracking sheets and maintain stocks for all required items,
• Manage the administrative requirements for the repair and maintenance of the office’s computer equipment and IT systems,
• Assist in facilitating necessary permits/ insurance/licenses from government(s) for building maintenance, utilities (water, electricity, internet etc.), office vehicles and other equipment,
• Support coordinating logistics and itineraries of all official events and functions of BORDA staff and projects, and the BORDA Zambia board,
• Preparing and management of suppliers/vendors contracts, (hard and softcopy)
• Prepare official letters, reports and internal documents
• Answer the general office phone, respond to emails, attending to queries and/or directing them to respective staff members.
• Coordinate travel logistics, accommodation for staff travelling by liaising travel agencies, airlines, car hire companies, hotels, Lodges, etc.

4.3 Procurement and asset management

• Procurement of low value office assets; Purchase needed items following the procurement procedures of BORDA and its donor incl. Initiating payment process and follow-up on good/service delivery,
• verify invoices and supporting documents before payment processing,
• maintain procurement and supplier documentation,
• Support the office asset management in line with internal policies and procedures.

4.4 Audit preparation support

• Supports with annual audit preparation and process,
• Ensure compliance with financial policies, procedures and donor requirements,
• Prepare audit schedules.

4.5 Other duties/ additional tasks

• Perform any other tasks at the request of the supervisor.

4. Required qualifications, competences and experience.

4.1 Qualifications

• Bachelor’s degree in accounting, business administration or an equivalent professional qualification,
• Registered member of ZICA or other relevant bodies.

4.2 Professional experience

• Minimum 3 years of professional work experience in the field of accounting and/or administration for NGOs/other relevant organizations.

4.3 Other Knowledge, additional competences

• Excellent knowledge of accounting standards and procedures,
• Excellent knowledge of standard accounting software,
• Excellent knowledge of MS Office (especially MS Excel and Word),
• Excellent command of spoken and written English,
• Excellent interpersonal skills,
• Excellent communication skills,
• Excellent self-organisation skills,
• Excellent time management,
• Excellent attention to detail,
• Able to work in a multi-cultural environment,
• Abel to work with minimal supervision,
• Pro-active thinking.

• Maintain a general ledger of project cash, receipts, and disbursements utilizing WINPACCS Accounting software,
• Document management, the maintenance of cash/bank books and other finance documents according to the BORDA and donor regulations and standard of procedures,
• Carry out quality and timely posting of project expenditures in the system in use,
• Support with general office management and logistics, that includes pro-active problem detection and solving concerning the general office management,
• Procurement of low value assets,
• Support with office asset management.
• Prepare daily payments in Payment/Journal voucher packages and ensure they are in line with Plan procedures/controls before approvals by management,
• Prepare daily cash flow and controlling the bank account,
• Prepare weekly and monthly consolidated cash forecasts,
• File and numbering account documents on daily basis,
• Process bank reconciliations on monthly basis,
• Preparation of Quarterly and Annual financial reports,
• Monthly monitoring of project budget versus expenditure.
• Ensure that BORDA Zambia staff have all facilities they need to effectively carry out their duties,
• Manage office administration including filing, correspondence and record keeping,
• Work closely with the Finance department and project teams to ensure timely purchase of supplies and services needed for the proper running of the organization,
• Maintain consumables tracking sheets and maintain stocks for all required items,
• Manage the administrative requirements for the repair and maintenance of the office’s computer equipment and IT systems,
• Assist in facilitating necessary permits/ insurance/licenses from government(s) for building maintenance, utilities (water, electricity, internet etc.), office vehicles and other equipment,
• Support coordinating logistics and itineraries of all official events and functions of BORDA staff and projects, and the BORDA Zambia board,
• Preparing and management of suppliers/vendors contracts, (hard and softcopy)
• Prepare official letters, reports and internal documents
• Answer the general office phone, respond to emails, attending to queries and/or directing them to respective staff members.
• Coordinate travel logistics, accommodation for staff travelling by liaising travel agencies, airlines, car hire companies, hotels, Lodges, etc.
• Procurement of low value office assets; Purchase needed items following the procurement procedures of BORDA and its donor incl. Initiating payment process and follow-up on good/service delivery,
• verify invoices and supporting documents before payment processing,
• maintain procurement and supplier documentation,
• Support the office asset management in line with internal policies and procedures.
• Supports with annual audit preparation and process,
• Ensure compliance with financial policies, procedures and donor requirements,
• Prepare audit schedules.
• Perform any other tasks at the request of the supervisor.

• Excellent knowledge of accounting standards and procedures,
• Excellent knowledge of standard accounting software,
• Excellent knowledge of MS Office (especially MS Excel and Word),
• Excellent command of spoken and written English,
• Excellent interpersonal skills,
• Excellent communication skills,
• Excellent self-organisation skills,
• Excellent time management,
• Excellent attention to detail,
• Able to work in a multi-cultural environment,
• Abel to work with minimal supervision,
• Pro-active thinking.

• Bachelor’s degree in accounting, business administration or an equivalent professional qualification,
• Registered member of ZICA or other relevant bodies.