Administration Officer – Job Responsibilities

1. Daily Office & Administration Management

1. Manage daily office operations, employee attendance and entry/exit procedures.

2. Be responsible for the procurement, inventory, distribution and ledger management of office supplies, as well as fixed assets stocktaking.

3. Maintain office environment and manage logistics, premises, staff dormitories and company vehicles.

4. Arrange meetings, book meeting rooms, prepare meeting minutes and distribute & file documents.

2. Document & Archives Management

1. Draft, format and organize company administrative notices, regulations and bilingual documents.

2. Classify and file contracts, official letters, external correspondence and local government documents in both electronic and hard copy.

3. Keep records of company seal usage, manage company licences & certificates, and remind of annual inspection arrangements.

4. Compile administrative statistics and monthly administrative reports.

3. Logistics & Employee Welfare Affairs

1. Coordinate staff accommodation, catering, transportation and labor protection supplies.

2. Handle daily affairs and welfare matters for local and Chinese employees.

3. Receive visiting clients, partners and government officials, and arrange relevant schedules.

4. Arrange business travel including flight, hotel and vehicle booking, and sort out travel expense documents.

4. External Liaison

1. Communicate and liaise with local government, tax, municipal and property authorities.

2. Process local registration, payment and compliance formalities.

3. Coordinate external service providers such as maintenance, cleaning and security.

5. Finance Support

1. Sort out and review administrative expense reimbursement documents and submit to the finance department.

2. Record petty cash transactions and maintain administrative expense ledgers.

3. Check and pay utilities, property fees and other daily office expenses.

6. General & Ad Hoc Duties

1. Implement company policies and organize internal activities.

2. Provide administrative support to HR, finance and business departments.

3. Complete other temporary tasks assigned by superiors.

Administration Officer – Job Qualifications

· College degree or above, major in Administration, Secretarial, Business Management or related fields is preferred.Possession of HR professional certificate is preferred

· Good health, with strong sense of responsibility and good personal conduct.

· Proficient in oral and written English, able to handle English documents and communicate with local authorities.

· Skilled in Office software, including document editing, data statistics and filing management.

· Familiar with daily administrative work, fixed asset management, official seal and certificate management.

· Strong communication, coordination and organizational skills, careful and logical in work.

· Relevant administration experience, overseas working experience is highly preferred.

· Good confidentiality awareness, able to follow company rules and accept ad-hoc work.

Hold a driving license with more than 3 years of driving experience.

• Manage daily office operations, employee attendance and entry/exit procedures.
• Be responsible for the procurement, inventory, distribution and ledger management of office supplies, as well as fixed assets stocktaking.
• Maintain office environment and manage logistics, premises, staff dormitories and company vehicles.
• Arrange meetings, book meeting rooms, prepare meeting minutes and distribute & file documents.
• Draft, format and organize company administrative notices, regulations and bilingual documents.
• Classify and file contracts, official letters, external correspondence and local government documents in both electronic and hard copy.
• Keep records of company seal usage, manage company licences & certificates, and remind of annual inspection arrangements.
• Compile administrative statistics and monthly administrative reports.
• Coordinate staff accommodation, catering, transportation and labor protection supplies.
• Handle daily affairs and welfare matters for local and Chinese employees.
• Receive visiting clients, partners and government officials, and arrange relevant schedules.
• Arrange business travel including flight, hotel and vehicle booking, and sort out travel expense documents.
• Communicate and liaise with local government, tax, municipal and property authorities.
• Process local registration, payment and compliance formalities.
• Coordinate external service providers such as maintenance, cleaning and security.
• Sort out and review administrative expense reimbursement documents and submit to the finance department.
• Record petty cash transactions and maintain administrative expense ledgers.
• Check and pay utilities, property fees and other daily office expenses.
• Implement company policies and organize internal activities.
• Provide administrative support to HR, finance and business departments.
• Complete other temporary tasks assigned by superiors.

• Proficient in oral and written English, able to handle English documents and communicate with local authorities.
• Skilled in Office software, including document editing, data statistics and filing management.
• Familiar with daily administrative work, fixed asset management, official seal and certificate management.
• Strong communication, coordination and organizational skills, careful and logical in work.
• Good confidentiality awareness, able to follow company rules and accept ad-hoc work.

• College degree or above, major in Administration, Secretarial, Business Management or related fields is preferred.Possession of HR professional certificate is preferred
• Good health, with strong sense of responsibility and good personal conduct.
• Hold a driving license with more than 3 years of driving experience.