Under the overall guidance of the Director of Youth Development and direct supervision of the National Coordinator – Youth Programme or his/her designated representative(s), the Finance Assistant will:

Responsibilities or duties

• Support the implementation of the Youth Fellowship Programme, including youth and arts initiatives under MYSA.
• Provide support to ensure that financial processes comply with the United Nations Development Programme (UNDP ) Standard Operating Procedures (SOPs) and maintain accurate and up-to-date financial records.
• Ensure proper control and management of supporting documents such as invoices and delivery notes.
• Prepare financial reports for non-development projects and monitor fund utilization and budget balances.
• Maintain an organized and efficient filing system for financial records and documentation, including archiving.
• Maintain an internal expenditure control system to ensure that processed invoices are properly matched and complete, transactions are accurately recorded, and travel claims and other entitlements are duly processed.
• Provide timely and accurate information on the status of financial resources as required.
• Take prompt corrective action on unposted invoices, including those with validation errors, match exceptions, or pending approvals.
• Support the review and preparation of programme documentation in coordination with relevant team members.
• Contribute to the development of concept notes and project proposal budgets.
• Support the coordination and organization of youth-related event budgets.
• Perform any other duties as assigned.

Qualifications or requirements (e.g., education, skills)

• Secondary education
• English, Level: Fluent, Required
• Competencies and values: Accountability, Adaptability and flexibility, Creativity, Judgement and decision-making, Professionalism, Self-management
• Demonstrated experience in supporting financial management and reporting.
• Excellent oral and written communication skills, with strong drafting, formulation, and reporting abilities.
• High level of accuracy and professionalism in document preparation, production, and editing.
• Strong interpersonal skills, with cultural and social sensitivity; ability to work inclusively and collaboratively with diverse stakeholders, including grassroots communities, religious and youth organizations, and authorities at various levels.
• Familiarity with communication for development (C4D) tools and approaches.
• Capacity to adapt and perform effectively in challenging environments.
• Ability to work efficiently within multicultural teams comprising both international and national personnel.
• Strong computer literacy, including proficiency in Microsoft Office applications (Excel, Word, etc.), email, and internet usage; familiarity with database management systems and office equipment.
• Self-motivated, with the ability to work independently, manage workloads effectively, and meet tight deadlines.
• Demonstrated interest in or commitment to volunteerism as a tool for sustainable development, as well as to the values and principles of the UN system.
• Support the coordination of youth activities.

Experience needed

• 1 year
• Experience within the United Nations (UN) or other international development organizations is an asset.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Area(s) of expertise: Administration, Economics and finance, Development programmes

• Support the implementation of the Youth Fellowship Programme, including youth and arts initiatives under MYSA.
• Provide support to ensure that financial processes comply with the United Nations Development Programme (UNDP ) Standard Operating Procedures (SOPs) and maintain accurate and up-to-date financial records.
• Ensure proper control and management of supporting documents such as invoices and delivery notes.
• Prepare financial reports for non-development projects and monitor fund utilization and budget balances.
• Maintain an organized and efficient filing system for financial records and documentation, including archiving.
• Maintain an internal expenditure control system to ensure that processed invoices are properly matched and complete, transactions are accurately recorded, and travel claims and other entitlements are duly processed.
• Provide timely and accurate information on the status of financial resources as required.
• Take prompt corrective action on unposted invoices, including those with validation errors, match exceptions, or pending approvals.
• Support the review and preparation of programme documentation in coordination with relevant team members.
• Contribute to the development of concept notes and project proposal budgets.
• Support the coordination and organization of youth-related event budgets.
• Perform any other duties as assigned.

• Demonstrated experience in supporting financial management and reporting.
• Excellent oral and written communication skills, with strong drafting, formulation, and reporting abilities.
• High level of accuracy and professionalism in document preparation, production, and editing.
• Strong interpersonal skills, with cultural and social sensitivity; ability to work inclusively and collaboratively with diverse stakeholders, including grassroots communities, religious and youth organizations, and authorities at various levels.
• Familiarity with communication for development (C4D) tools and approaches.
• Capacity to adapt and perform effectively in challenging environments.
• Ability to work efficiently within multicultural teams comprising both international and national personnel.
• Strong computer literacy, including proficiency in Microsoft Office applications (Excel, Word, etc.), email, and internet usage; familiarity with database management systems and office equipment.
• Self-motivated, with the ability to work independently, manage workloads effectively, and meet tight deadlines.
• Demonstrated interest in or commitment to volunteerism as a tool for sustainable development, as well as to the values and principles of the UN system.
• Support the coordination of youth activities.

• Secondary education
• English, Level: Fluent, Required
• Accountability
• Adaptability and flexibility
• Creativity
• Judgement and decision-making
• Professionalism
• Self-management
• Experience within the United Nations (UN) or other international development organizations is an asset.