Job Summary

The Procurement Officer is responsible for ensuring efficient and effective procurement of goods, works, and services to support Liquid Telecommunication Zambia Limited (LTZM) T/A Liquid Intelligent Technologies’ s operations. This involves processing purchase orders, negotiating for better deals, following up on orders, registering suppliers, verifying invoices, and maintaining procurement records. The officer must adhere to LTZM’s standard procedures and policies to achieve high customer satisfaction and quality of service.

Key Responsibilities

• Supplier Engagement & RFQ Management: Prepare and issue Requests for Quotation (RFQs) to pre-qualified suppliers and contractors, ensuring transparency and competitiveness in line with LTZM procurement standards. Evaluate supplier responses objectively, focusing on value, compliance, and sustainability considerations.
• Purchase Order Processing: Create and manage purchase orders for civil works, goods, and services within the ERP system, ensuring accuracy, approval compliance, and timely issuance. Maintain alignment with approved budgets and project timelines.
• Negotiation & Cost Optimization: Lead negotiations with suppliers to achieve optimal pricing, quality, and delivery terms, contributing to cost efficiency and long-term supplier relationships. Apply total cost of ownership (TCO) principles to procurement decisions.
• Order Tracking & Supplier Communication: Monitor purchase order progress and proactively follow up with suppliers and contractors to ensure timely delivery and performance. Communicate approved orders promptly to all relevant stakeholders.
• Supplier Registration & Compliance: Facilitate LTZM registration and onboarding of suppliers and contractors, maintaining an up-to-date and compliant vendor register. Ensure adherence to the Supplier Code of Conduct and sustainability standards, including human rights and ethical sourcing.
• Quotation & Rate Verification: Validate supplier quotations against LTZM standard contractor rates and verify accuracy before approval. Ensure all pricing aligns with contractual and market benchmarks.

Required Qualifications

• Graduate Diploma from the Chartered Institute of Purchasing and Supply, or a Bachelor’s Degree in Purchasing and Supply Chain Management, or an equivalent qualification.
• A minimum of five (5) years of relevant experience as Procurement Officer or similar role.
• Demonstrated excellent communication and interpersonal skills, enabling effective collaboration within cross-functional teams.
• Proven proficiency in Microsoft Dynamics D365 and other Microsoft Office applications, including Excel, Word, and PowerPoint.
• Strong negotiation and analytical abilities, with a track record of innovation and the capacity to learn quickly in dynamic environments.

Core Competencies

• Customer Service: Demonstrates a commitment to delivering exceptional service to both internal and external stakeholders, ensuring satisfaction and fostering positive relationships.
• Problem-Solving: Exhibits strong analytical and critical thinking skills to identify procurement challenges and implement effective, timely solutions.
• Attention to Detail: Ensures accuracy and completeness in processing purchase orders, invoices, and related documentation, maintaining high standards of quality and compliance.
• Ethical Conduct: Upholds integrity and transparency in all procurement activities, adhering strictly to ethical standards and organizational procurement policies.

By effectively fulfilling these responsibilities and meeting the required qualifications, the Procurement Officer can contribute significantly to LTZM' s operational success and financial efficiency.

• Supplier Engagement & RFQ Management: Prepare and issue Requests for Quotation (RFQs) to pre-qualified suppliers and contractors, ensuring transparency and competitiveness in line with LTZM procurement standards. Evaluate supplier responses objectively, focusing on value, compliance, and sustainability considerations.
• Purchase Order Processing: Create and manage purchase orders for civil works, goods, and services within the ERP system, ensuring accuracy, approval compliance, and timely issuance. Maintain alignment with approved budgets and project timelines.
• Negotiation & Cost Optimization: Lead negotiations with suppliers to achieve optimal pricing, quality, and delivery terms, contributing to cost efficiency and long-term supplier relationships. Apply total cost of ownership (TCO) principles to procurement decisions.
• Order Tracking & Supplier Communication: Monitor purchase order progress and proactively follow up with suppliers and contractors to ensure timely delivery and performance. Communicate approved orders promptly to all relevant stakeholders.
• Supplier Registration & Compliance: Facilitate LTZM registration and onboarding of suppliers and contractors, maintaining an up-to-date and compliant vendor register. Ensure adherence to the Supplier Code of Conduct and sustainability standards, including human rights and ethical sourcing.
• Quotation & Rate Verification: Validate supplier quotations against LTZM standard contractor rates and verify accuracy before approval. Ensure all pricing aligns with contractual and market benchmarks.

• Excellent communication and interpersonal skills
• Proficiency in Microsoft Dynamics D365 and Microsoft Office applications (Excel, Word, PowerPoint)
• Strong negotiation and analytical abilities
• Innovation and capacity to learn quickly
• Customer Service
• Problem-Solving
• Attention to Detail
• Ethical Conduct

• Graduate Diploma from the Chartered Institute of Purchasing and Supply, or a Bachelor’s Degree in Purchasing and Supply Chain Management, or an equivalent qualification.