About the Role

The Transport & Fleet Operations Coordinator is responsible for the effective planning, coordination, and oversight of organizational transport operations across Central, Southern, and Copperbelt Provinces. The role ensures efficient vehicle utilization, fuel control, maintenance compliance, and driver performance, while supporting departmental planning and reporting.Autos & Vehicles

Responsibilities

Transport Planning & Weekly Bookings

• Coordinate and manage weekly transport bookings and consolidate staff vehicle requests to support field and office operations.
• Assign vehicles and drivers based on availability, operational priorities, and cost efficiency.
• Engage with stakeholders, including Tech, to create a seamless and efficient booking form

Fuel Management & GPS Monitoring

• Monitor and analyze fuel consumption trends to support cost control and efficiency.
• Track fuel usage and costs for all vehicles and produce monthly fuel consumption reports.
• Manage GPS data for vehicles and motorbikes and monitor utilization, movement, and compliance with transport policies.
• Identify irregularities in fuel or vehicle usage and recommend corrective actions to management.

Vehicle & Motorbike Maintenance & Service

• Ensure all vehicles and motorbikes undergo scheduled servicing and maintenance in accordance with organizational standards.
• Coordinate maintenance planning to minimize operational disruptions.
• Manage relationships with approved garages, mechanics, and service providers.
• Verify completed maintenance work and support processing of vendor payments in line with finance procedures.
• Track and ensure timely payment of statutory obligations, including road tax, insurance, and fitness, ensuring full compliance at all times.

Team Management & Department Performance Support

• Supervise and support a team of four (4) drivers through regular check-ins, performance monitoring, and reviews.
• Ensure drivers comply with organizational transport policies, safety standards, and codes of conduct.
• Support your Manager in setting departmental objectives and key results (OKRs).

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

• Across all roles, these are the general qualifications we look for. For this role specifically, you will have:
• Bachelor’s degree in Transport & Logistics Management, Business Administration, Operations Management, or a related field.
• Minimum of 3 years of experience in transport, fleet, or logistics coordination
• Demonstrated experience managing vehicle fleets, fuel control, and maintenance systems.
• Proven experience supervising drivers or transport staff.
• Strong planning, coordination, and organizational skills
• High attention to detail and strong record-keeping ability
• Ability to analyze fuel and fleet data and prepare clear reports
• Strong understanding of compliance, audits, and internal controls
• Good communication and people-management skills-
• Proficiency in Microsoft Excel and basic reporting tools
• Familiarity with GPS tracking systems and fleet management tools is an advantage

Preferred Start Date

As soon as possible

Job Location

Kabwe, Zambia

Benefits

Health insurance, paid time off

Contract Duration

1 Year

Eligibility

This role is only open to citizens or permanent residents of Zambia.

• Coordinate and manage weekly transport bookings and consolidate staff vehicle requests to support field and office operations.
• Assign vehicles and drivers based on availability, operational priorities, and cost efficiency.
• Engage with stakeholders, including Tech, to create a seamless and efficient booking form
• Monitor and analyze fuel consumption trends to support cost control and efficiency.
• Track fuel usage and costs for all vehicles and produce monthly fuel consumption reports.
• Manage GPS data for vehicles and motorbikes and monitor utilization, movement, and compliance with transport policies.
• Identify irregularities in fuel or vehicle usage and recommend corrective actions to management.
• Ensure all vehicles and motorbikes undergo scheduled servicing and maintenance in accordance with organizational standards.
• Coordinate maintenance planning to minimize operational disruptions.
• Manage relationships with approved garages, mechanics, and service providers.
• Verify completed maintenance work and support processing of vendor payments in line with finance procedures.
• Track and ensure timely payment of statutory obligations, including road tax, insurance, and fitness, ensuring full compliance at all times.
• Supervise and support a team of four (4) drivers through regular check-ins, performance monitoring, and reviews.
• Ensure drivers comply with organizational transport policies, safety standards, and codes of conduct.
• Support your Manager in setting departmental objectives and key results (OKRs).

• Strong planning, coordination, and organizational skills
• High attention to detail and strong record-keeping ability
• Ability to analyze fuel and fleet data and prepare clear reports
• Strong understanding of compliance, audits, and internal controls
• Good communication and people-management skills
• Proficiency in Microsoft Excel and basic reporting tools
• Familiarity with GPS tracking systems and fleet management tools is an advantage

• Bachelor’s degree in Transport & Logistics Management, Business Administration, Operations Management, or a related field.
• Minimum of 3 years of experience in transport, fleet, or logistics coordination
• Demonstrated experience managing vehicle fleets, fuel control, and maintenance systems.
• Proven experience supervising drivers or transport staff.