Summary
Date Posted:Friday, April 28 2023, Base Salary: Not Disclosed

JOB DETAILS:
JOB SUMMARY:
The position of Management Secretary is a lower management position and the job holder is responsible for management of schedules and meetings for Corporate Management as well as secretarial services in line with the strategic goals and objectives of the organization. The position attracts a management salary scale of KGM8-7.,

REPORTING TO: MANAGER HUMAN
CAPITAL AND DEVELOPMENT

KEY RESPONSIBILITIES WILLINCLUDE
• Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.
• Schedules meetings and appointments, maintains calendars, and makes travel arrangements for assigned executive staff.
• Prepares confidential reports such as statistical and financial reports for distribution. . Maintains and files confidential records, such as employee records, contract negotiations, and any notes and data related to those files.
• Transcribes legal documents and confidential reports; acquires official signatures as required.
• Perform other duties and responsibilities as assigned

MINIMUM QUALIFICATIONS AND EXPERIENCE
• Must have 3 years' experience in secretarial duties of a utility or a small to medium public/private institution.
• Bachelor of Arts Degree in any Business
• Management/ Administration or related field from a recognized institution
• Excellent verbal and written communication

Skills.
• Certification in Secretarial Management is an added advantage
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and sensitive information.
• Proficient with Microsoft office.

PEROSNALATTRIBUTES
• Non-partisan
• Innovative and proactive
• Honest and reliable with high moral strength
• Tact and diplomacy
• A high degree of integrity
• Ability to work with minimum supervision
• Self-starter

SKILLS
• Good interpersonal and communication skills
• Analytical, organizational and leadership skills
• Good report writing and oral presentation skills

TENURE OF EMPLOYMENT
An initial contract of three (3) years fixed term contract.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Only candidates who meet the above role specifications and competencies should apply enclosing their detailed CV and copies of academic qualifications/ professional qualifications. Daytime and reachable telephone/mobile numbers should be clearly stated.
Kindly send applications to the following address not later than Friday 28 April 2023 @ 17:00hrs.
Chief Executive Officer
PO BOX 37579
LUSAKA

In person at
Plot No. 5309 Dedan Kimathi Road,
2d Floor Malaiti House (Formerly Mukuba Pension House) Lusaka.
The advertiser provides equal employment Opportunities to Zambia Nationals on merit and without discrimination on grounds of colour, tribe, place of origin, language, race, social origin, religion, belief, gender, marital status, ethnicity, health, pregnancy, culture or economic grounds.
Please note that only shortlisted candidates will be contacted.


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