2 Procurement and Operations Intern
2025-07-15T15:13:10+00:00
Enigma Pharmaceuticals Limited
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https://www.greatzambiajobs.com/jobs/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Pharmaceutical
Transportation & Logistics
2025-08-08T17:00:00+00:00
Zambia
8
About Enigma Pharmaceuticals Limited
Enigma Pharmaceuticals Limited is a dynamic and fast-growing pharmaceutical company based in Zambia, committed to the procurement, distribution, and provision of quality medical products and supplies. We are passionate about transforming healthcare access and delivery through efficient supply chain systems and customer-focused solutions.
As part of our effort to build talent in the pharmaceutical and logistics sector, we are seeking to recruit a Procurement and Operations Intern to support our procurement and logistics activities while gaining valuable industry experience.
Position Overview
The Procurement and Operations Intern will support the procurement and operations team in ensuring timely, cost-effective, and compliant procurement processes as well as smooth logistical coordination. This internship provides an excellent opportunity for recent graduates or final-year students in Procurement and Supply Chain fields to gain hands-on experience and practical skills in a fast-paced, mission-driven organization.
Key Responsibilities
Under the guidance of the Procurement & Operations Officer, the Intern will:
- Assist with procurement documentation, including requests for quotations, purchase orders, and bid evaluations.
- Help maintain and update the supplier database and pre-qualified vendor lists.
- Support in raising and processing purchase orders in line with internal procedures.
- Follow up with suppliers and vendors on delivery timelines and order status.
- Assist in managing fleet and logistics activities, including fuel tracking and vehicle maintenance logs.
- Ensure proper filing of procurement and logistics documents (both electronic and physical).
- Contribute to the maintenance of the asset register and inventory systems.
Participate in day-to-day administrative support related to procurement and operations.
- Perform any other duties as assigned by the Procurement & Operations Officer or Management.
Minimum Qualifications and Experience
- Diploma or Degree in Procurement & Supply, Logistics, Business Administration, or a related field.
- Must be a registered student or graduate member of the Zambia Institute of Purchasing and Supply (ZIPS).
- Must have graduated not earlier than 2021.
- Basic understanding of procurement processes and the public health/pharmaceutical supply chain will be an added advantage.
- Proficiency in Microsoft Office (especially Excel and Word).
- Strong communication, organization, and time management skills.
- High attention to detail and commitment to integrity and confidentiality.
- Ability to work independently and in a team-oriented environment.
Benefits to the Intern
- Gain hands-on experience in procurement and logistics within a pharmaceutical environment.
- Develop a practical understanding of procurement requirements.
- Work closely with experienced professionals and expand your professional network.
- Receive coaching and mentorship throughout the internship period.
- A modest monthly stipend will be provided.
Key Responsibilities Finance: Maintain accurate and up-to-date accounting records and ledgers. Prepare monthly, quarterly, and annual financial reports for internal and external stakeholders. Prepare and monitor company budgets, forecasts, and cash flow statements. Manage payroll, statutory compliance (ZRA, NAPSA, NHIMA), and related remittances. Process supplier payments, staff reimbursements, and handle bank reconciliations. Ensure proper documentation and authorization of all financial transactions. Coordinate annual audits and liaise with external auditors and financial institutions. Manage inventory accounting and reconciliation of stock values with warehouse data. Administration: Oversee administrative functions, including procurement, fleet, and facility management. Maintain an updated fixed asset register and ensure proper insurance coverage. Support procurement processes, ensuring compliance with internal controls. Ensure timely renewal and management of licenses, leases, and service contracts. Supervise administrative staff and ensure the office is functioning efficiently. Organize logistics for company meetings, workshops, and external engagements. Maintain secure and organised filing systems for both financial and administrative records.
High attention to detail, accuracy, and confidentiality. Strong analytical and problem-solving abilities. Excellent interpersonal and communication skills. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Ability to prioritize and manage multiple tasks under pressure. Strong organizational and team leadership capabilities. Applicants are required to indicate their salary expectations in the cover letter.
Full Grade 12 Certificate. Bachelor’s Degree in Accounting, Finance, Business Administration or related field. ZICA Licentiate, ACCA Level II/III, or CIMA equivalent. Minimum of 3 years’ experience in a finance and administration role, preferably in a pharmaceutical or FMCG environment. Proficiency in accounting software (e.g., QuickBooks, Pastel, or similar). Solid understanding of financial regulations, ZRA compliance, and payroll systems. Membership with ZICA or another recognized professional accounting body is an added advantage. Valid Zambian Driving License
JOB-68767006ea81d
Vacancy title:
2 Procurement and Operations Intern
[Type: FULL_TIME, Industry: Pharmaceutical, Category: Transportation & Logistics]
Jobs at:
Enigma Pharmaceuticals Limited
Deadline of this Job:
Friday, August 8 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Tuesday, July 15 2025, Base Salary: Not Disclosed
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JOB DETAILS:
About Enigma Pharmaceuticals Limited
Enigma Pharmaceuticals Limited is a dynamic and fast-growing pharmaceutical company based in Zambia, committed to the procurement, distribution, and provision of quality medical products and supplies. We are passionate about transforming healthcare access and delivery through efficient supply chain systems and customer-focused solutions.
As part of our effort to build talent in the pharmaceutical and logistics sector, we are seeking to recruit a Procurement and Operations Intern to support our procurement and logistics activities while gaining valuable industry experience.
Position Overview
The Procurement and Operations Intern will support the procurement and operations team in ensuring timely, cost-effective, and compliant procurement processes as well as smooth logistical coordination. This internship provides an excellent opportunity for recent graduates or final-year students in Procurement and Supply Chain fields to gain hands-on experience and practical skills in a fast-paced, mission-driven organization.
Key Responsibilities
Under the guidance of the Procurement & Operations Officer, the Intern will:
- Assist with procurement documentation, including requests for quotations, purchase orders, and bid evaluations.
- Help maintain and update the supplier database and pre-qualified vendor lists.
- Support in raising and processing purchase orders in line with internal procedures.
- Follow up with suppliers and vendors on delivery timelines and order status.
- Assist in managing fleet and logistics activities, including fuel tracking and vehicle maintenance logs.
- Ensure proper filing of procurement and logistics documents (both electronic and physical).
- Contribute to the maintenance of the asset register and inventory systems.
Participate in day-to-day administrative support related to procurement and operations.
- Perform any other duties as assigned by the Procurement & Operations Officer or Management.
Minimum Qualifications and Experience
- Diploma or Degree in Procurement & Supply, Logistics, Business Administration, or a related field.
- Must be a registered student or graduate member of the Zambia Institute of Purchasing and Supply (ZIPS).
- Must have graduated not earlier than 2021.
- Basic understanding of procurement processes and the public health/pharmaceutical supply chain will be an added advantage.
- Proficiency in Microsoft Office (especially Excel and Word).
- Strong communication, organization, and time management skills.
- High attention to detail and commitment to integrity and confidentiality.
- Ability to work independently and in a team-oriented environment.
Benefits to the Intern
- Gain hands-on experience in procurement and logistics within a pharmaceutical environment.
- Develop a practical understanding of procurement requirements.
- Work closely with experienced professionals and expand your professional network.
- Receive coaching and mentorship throughout the internship period.
- A modest monthly stipend will be provided.
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
- To apply, submit your CV, Certificates and cover letter, including contact details for at least two references, to: careers@enigmapharma.com
- Subject Line: Procurement and Operations Intern Application – [Your Full Name]
- Please indicate your earliest availability in your cover letter.
- Deadline for applications: 8th August 2025
Only shortlisted candidates will be contacted.
- Note:
Enigma Pharmaceuticals Limited reserves the right to conduct background checks on all shortlisted candidates.
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