2 Supplier Clerk
2025-08-13T18:57:08+00:00
Zalawi Haulage Limited
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FULL_TIME
Chingola
Chingola
10101
Zambia
Hospitality, and Tourism
Transportation & Logistics
2025-08-31T17:00:00+00:00
Zambia
8
We are seeking 2 x Supplier Clerks that will play a key role in ensuring smooth supplier relationship management, accurate record-keeping, and timely processing of supplier transactions. The role involves handling supplier invoices, maintaining procurement documentation, assisting in supplier communication, and ensuring compliance with company procurement policies — with a strong emphasis on using Syspro ERP systems for transaction processing and supplier records management.
Key Responsibilities
- Receive, verify, and process supplier invoices and delivery notes in Syspro.
- Maintain an up-to-date and accurate supplier database within Syspro
- Assist with supplier vetting and onboarding processes.
- Track and monitor purchase orders and deliveries in Syspro to ensure timely fulfillment.
- Communicate with suppliers regarding purchase orders, delivery schedules, and payment status.
- Reconcile supplier statements with company records in Syspro.
- Support the Procurement Officer in preparing reports and documentation for management.
- Maintain filing systems (physical and digital) for supplier documents in accordance with company policy.
- Ensure compliance with Zalawi’s procurement and financial procedures.
- Perform any other related duties as assigned.
Qualifications & Experience
- Grade 12 School Certificate.
- Diploma in Purchasing & Supply, Business Administration, Accounting, or related field (Degree will be an added advantage).
- At least 1–2 years of relevant experience in procurement, supply chain, or accounting roles.
- Proven experience in using Syspro ERP systems for procurement and supplier management.
- Familiarity with procurement processes and supplier relationship management.
- Computer literacy (MS Office, particularly Excel; knowledge of other ERP/accounting software will be an added advantage).
- Core Competencies & Skills
Strong attention to detail and high level of accuracy.
- Good communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Organizational and record-keeping skills.
- Professional integrity and confidentiality
Receive, verify, and process supplier invoices and delivery notes in Syspro. Maintain an up-to-date and accurate supplier database within Syspro Assist with supplier vetting and onboarding processes. Track and monitor purchase orders and deliveries in Syspro to ensure timely fulfillment. Communicate with suppliers regarding purchase orders, delivery schedules, and payment status. Reconcile supplier statements with company records in Syspro. Support the Procurement Officer in preparing reports and documentation for management. Maintain filing systems (physical and digital) for supplier documents in accordance with company policy. Ensure compliance with Zalawi’s procurement and financial procedures. Perform any other related duties as assigned.
Grade 12 School Certificate. Diploma in Purchasing & Supply, Business Administration, Accounting, or related field (Degree will be an added advantage). At least 1–2 years of relevant experience in procurement, supply chain, or accounting roles. Proven experience in using Syspro ERP systems for procurement and supplier management. Familiarity with procurement processes and supplier relationship management. Computer literacy (MS Office, particularly Excel; knowledge of other ERP/accounting software will be an added advantage).
JOB-689ce0044efcc
Vacancy title:
2 Supplier Clerk
[Type: FULL_TIME, Industry: Hospitality, and Tourism, Category: Transportation & Logistics]
Jobs at:
Zalawi Haulage Limited
Deadline of this Job:
Sunday, August 31 2025
Duty Station:
Chingola | Chingola | Zambia
Summary
Date Posted: Wednesday, August 13 2025, Base Salary: Not Disclosed
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JOB DETAILS:
We are seeking 2 x Supplier Clerks that will play a key role in ensuring smooth supplier relationship management, accurate record-keeping, and timely processing of supplier transactions. The role involves handling supplier invoices, maintaining procurement documentation, assisting in supplier communication, and ensuring compliance with company procurement policies — with a strong emphasis on using Syspro ERP systems for transaction processing and supplier records management.
Key Responsibilities
- Receive, verify, and process supplier invoices and delivery notes in Syspro.
- Maintain an up-to-date and accurate supplier database within Syspro
- Assist with supplier vetting and onboarding processes.
- Track and monitor purchase orders and deliveries in Syspro to ensure timely fulfillment.
- Communicate with suppliers regarding purchase orders, delivery schedules, and payment status.
- Reconcile supplier statements with company records in Syspro.
- Support the Procurement Officer in preparing reports and documentation for management.
- Maintain filing systems (physical and digital) for supplier documents in accordance with company policy.
- Ensure compliance with Zalawi’s procurement and financial procedures.
- Perform any other related duties as assigned.
Qualifications & Experience
- Grade 12 School Certificate.
- Diploma in Purchasing & Supply, Business Administration, Accounting, or related field (Degree will be an added advantage).
- At least 1–2 years of relevant experience in procurement, supply chain, or accounting roles.
- Proven experience in using Syspro ERP systems for procurement and supplier management.
- Familiarity with procurement processes and supplier relationship management.
- Computer literacy (MS Office, particularly Excel; knowledge of other ERP/accounting software will be an added advantage).
- Core Competencies & Skills
Strong attention to detail and high level of accuracy.
- Good communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Organizational and record-keeping skills.
- Professional integrity and confidentiality
Work Hours: 8
Experience in Months: 12
Level of Education: associate degree
Job application procedure
Interested and qualified? Click here to apply
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