Background

Huachen International Supply Chain Limited seeks to employ an Administration Supervisor in the Administration Department to join our growing team.

POSITION

Administration Supervisor (X1)

DEPARTMENT

Administration

LOCATION

Ndola

JOB PURPOSE

This position is based in Ndola, Zambia and is responsible for assisting in the overall management of local administrative affairs.

MAIN DUTIES AND RESPONSIBILITIES

The core responsibilities include, but are not limited to, the following aspects:

1. Administrative Vehicle & Driver Management: Assist in managing the local administrative vehicle fleet, including vehicle scheduling, maintenance, and daily inspection. Supervise the work of drivers, formulate and implement driver work norms, and ensure safe and efficient operation of vehicles to meet the company's business travel needs.

2. Housekeeper Management: Oversee the work of local housekeepers, clarify work responsibilities and service standards, arrange daily cleaning, laundry, and other housekeeping tasks, and conduct regular assessments to ensure the quality of housekeeping services.

3. Vegetable Plot Management: Be responsible for the management of the on-site vegetable plot, coordinate the planting, cultivation, harvesting, and storage of vegetables, ensure the supply of fresh and safe vegetables for the staff canteen, and control the related costs reasonably.

4. Local Canteen Management: Assist in managing the local staff canteen, supervise the catering service quality, food safety, and hygiene standards. Coordinate the menu planning, food procurement, and cost control of the canteen to meet the dietary needs of employees.

QUALIFICATIONS AND EXPERIENCE

1. Bachelor's degree or above in Administration, Management, or related majors. Relevant work experience can be appropriately relaxed for excellent candidates.

2. At least 2 years of administrative management experience in Zambia or other African countries, with rich experience in vehicle management and canteen operations.

3. Familiarity with local laws, regulations, and customs in Zambia is a must.

OTHER REQUIREMENTS

1. Must reside in Ndola, Kitwe or the surrounding area.

2. Proficient in both written and spoken English and local languages (such as Nyanja), able to communicate smoothly with local employees.

3. Strong organisational coordination, management, and problem-solving abilities; detail-oriented and responsible.

4. Have a good sense of service and team spirit, able to adapt to the work rhythm in Zambia and accept the local work environment.

• Assist in managing the local administrative vehicle fleet, including vehicle scheduling, maintenance, and daily inspection.
• Supervise the work of drivers, formulate and implement driver work norms, and ensure safe and efficient operation of vehicles to meet the company's business travel needs.
• Oversee the work of local housekeepers, clarify work responsibilities and service standards, arrange daily cleaning, laundry, and other housekeeping tasks, and conduct regular assessments to ensure the quality of housekeeping services.
• Be responsible for the management of the on-site vegetable plot, coordinate the planting, cultivation, harvesting, and storage of vegetables, ensure the supply of fresh and safe vegetables for the staff canteen, and control the related costs reasonably.
• Assist in managing the local staff canteen, supervise the catering service quality, food safety, and hygiene standards.
• Coordinate the menu planning, food procurement, and cost control of the canteen to meet the dietary needs of employees.

• Organizational coordination
• Management
• Problem-solving
• Detail-oriented
• Responsible
• Service-oriented
• Team spirit
• Adaptability to work rhythm and environment
• Proficiency in English and local languages (e.g., Nyanja)

• Bachelor's degree or above in Administration, Management, or related majors.
• At least 2 years of administrative management experience in Zambia or other African countries.
• Rich experience in vehicle management and canteen operations.
• Familiarity with local laws, regulations, and customs in Zambia.
• Must reside in Ndola, Kitwe or the surrounding area.