Administrator, General Management
2025-04-14T06:32:03+00:00
First Quantum Minerals Ltd
https://www.greatzambiajobs.com/jsjobsdata/data/employer/comp_8243/logo/First%20quantum.png
https://www.first-quantum.com/
FULL_TIME
Kalumbila
Lusaka
10101
Zambia
Consulting
Admin & Office
2025-04-17T17:00:00+00:00
Zambia
8
Job description:
Overall Job Purpose:
- The Administrator plays a key role in ensuring smooth daily operations by managing front desk activities, supporting office administration, and maintaining a welcoming environment for all visitors.
- This role combines communication, coordination, and office management responsibilities, making it essential for the efficient functioning of the workplace.
Specific Job Responsibilities:
The specific tasks to be performed by the position holder will include:
- Front Desk Operations: Provide a warm, welcoming atmosphere by greeting visitors, clients, and guests, and directing them to the appropriate person or department.
- Phone Management: Answer and screen phone calls promptly, providing accurate information or forwarding calls as needed.
- Scheduling and Coordination: Manage the scheduling of boardroom appointments and meetings, ensuring careful coordination to prevent scheduling conflicts and optimizing room availability for all team needs.
- Mail and Package Handling: Receive and sort incoming mail, packages, and deliveries, ensuring timely distribution across the office.
- Office Building Management and Maintenance: Act as the main point of contact for building management, reporting and following up on maintenance and repair issues to ensure timely resolution.
- Office Environment: Monitor and maintain the cleanliness and organization of common areas, ensuring a presentable and safe working environment.
- Office Supplies Management: Oversee inventory of office supplies, ensuring that stock levels are maintained and placing orders for new supplies as needed.
- Event Coordination: Assist with logistical arrangements for special events or group visits, ensuring a smooth experience for all involved.
- Administrative Support: Assist with travel arrangements, accommodations, and transportation for corporate visitors and management.
- Any other duties as may be assigned.
Job Specific Competencies:
- Should be well familiar and experienced with word processing and database software, such as Microsoft Office
- Working knowledge of Windows computer systems
- Must be able to communicate exceptionally well in English
Key Job Attributes:
- Communication Skills
- Organization & Time Management
- Customer Service Orientation
- Adaptability
- Problem Solving
- Multitasking Ability
- Detail-Oriented
- Team player
Required Experience and Qualification:
- Diploma in Business Administration or related field
- Full Grade 12 with a minimum of 5 passes
- Proficiency in Microsoft office and Pronto
- Inventory control knowledge will be an added advantage
- A minimum of proven experience in a similar role.
- All results must be certified by ZAQA
The specific tasks to be performed by the position holder will include: Front Desk Operations: Provide a warm, welcoming atmosphere by greeting visitors, clients, and guests, and directing them to the appropriate person or department. Phone Management: Answer and screen phone calls promptly, providing accurate information or forwarding calls as needed. Scheduling and Coordination: Manage the scheduling of boardroom appointments and meetings, ensuring careful coordination to prevent scheduling conflicts and optimizing room availability for all team needs. Mail and Package Handling: Receive and sort incoming mail, packages, and deliveries, ensuring timely distribution across the office. Office Building Management and Maintenance: Act as the main point of contact for building management, reporting and following up on maintenance and repair issues to ensure timely resolution. Office Environment: Monitor and maintain the cleanliness and organization of common areas, ensuring a presentable and safe working environment. Office Supplies Management: Oversee inventory of office supplies, ensuring that stock levels are maintained and placing orders for new supplies as needed. Event Coordination: Assist with logistical arrangements for special events or group visits, ensuring a smooth experience for all involved. Administrative Support: Assist with travel arrangements, accommodations, and transportation for corporate visitors and management. Any other duties as may be assigned.
Communication Skills Organization & Time Management Customer Service Orientation Adaptability Problem Solving Multitasking Ability Detail-Oriented Team player
Diploma in Business Administration or related field Full Grade 12 with a minimum of 5 passes Proficiency in Microsoft office and Pronto Inventory control knowledge will be an added advantage A minimum of proven experience in a similar role. All results must be certified by ZAQA
No Requirements
JOB-67fcabe3f2264
Vacancy title:
Administrator, General Management
[Type: FULL_TIME, Industry: Consulting, Category: Admin & Office]
Jobs at:
First Quantum Minerals Ltd
Deadline of this Job:
Thursday, April 17 2025
Duty Station:
Kalumbila | Lusaka | Zambia
Summary
Date Posted: Monday, April 14 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job description:
Overall Job Purpose:
- The Administrator plays a key role in ensuring smooth daily operations by managing front desk activities, supporting office administration, and maintaining a welcoming environment for all visitors.
- This role combines communication, coordination, and office management responsibilities, making it essential for the efficient functioning of the workplace.
Specific Job Responsibilities:
The specific tasks to be performed by the position holder will include:
- Front Desk Operations: Provide a warm, welcoming atmosphere by greeting visitors, clients, and guests, and directing them to the appropriate person or department.
- Phone Management: Answer and screen phone calls promptly, providing accurate information or forwarding calls as needed.
- Scheduling and Coordination: Manage the scheduling of boardroom appointments and meetings, ensuring careful coordination to prevent scheduling conflicts and optimizing room availability for all team needs.
- Mail and Package Handling: Receive and sort incoming mail, packages, and deliveries, ensuring timely distribution across the office.
- Office Building Management and Maintenance: Act as the main point of contact for building management, reporting and following up on maintenance and repair issues to ensure timely resolution.
- Office Environment: Monitor and maintain the cleanliness and organization of common areas, ensuring a presentable and safe working environment.
- Office Supplies Management: Oversee inventory of office supplies, ensuring that stock levels are maintained and placing orders for new supplies as needed.
- Event Coordination: Assist with logistical arrangements for special events or group visits, ensuring a smooth experience for all involved.
- Administrative Support: Assist with travel arrangements, accommodations, and transportation for corporate visitors and management.
- Any other duties as may be assigned.
Job Specific Competencies:
- Should be well familiar and experienced with word processing and database software, such as Microsoft Office
- Working knowledge of Windows computer systems
- Must be able to communicate exceptionally well in English
Key Job Attributes:
- Communication Skills
- Organization & Time Management
- Customer Service Orientation
- Adaptability
- Problem Solving
- Multitasking Ability
- Detail-Oriented
- Team player
Required Experience and Qualification:
- Diploma in Business Administration or related field
- Full Grade 12 with a minimum of 5 passes
- Proficiency in Microsoft office and Pronto
- Inventory control knowledge will be an added advantage
- A minimum of proven experience in a similar role.
- All results must be certified by ZAQA
Work Hours: 8
Experience: No Requirements
Level of Education: associate degree
Job application procedure
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