Administrator
2025-08-18T14:42:40+00:00
Kitwe Opticians LTD
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FULL_TIME
Healthcare
Admin & Office
2025-09-30T17:00:00+00:00
Zambia
8
we are headquartered in Kitwe and we specialize in the dispensing of frames and optical lenses.
We are seeking a dedicated and organized Administrator to join our team in Kitwe. This full-time role is essential for ensuring the smooth daily operations of our organization. The ideal candidate will be a proactive problem-solver who can handle a variety of tasks, from managing administrative duties to assisting clients and supporting our other departments.
Key Responsibilities
Administrative Duties
* Office Management: Oversee daily office operations, including managing supplies, handling correspondence, and maintaining a clean and organized work environment.
* Record Keeping: Maintain and update both physical and digital files, ensuring all records are accurate, confidential, and easily accessible.
* Communication: Handle all incoming and outgoing communication, including phone calls, emails, and client inquiries.
* Reporting: Assist in preparing reports, presentations, and other documents as required by management.
* Logistics: Manage logistical tasks such as scheduling meetings, coordinating travel arrangements, and organizing events.
* Financial Support: Assist with basic financial tasks like tracking expenses, processing invoices, and managing petty cash.
General Organizational Support
* Customer Service: Greet clients visiting our shops, provide them with excellent service, and demonstrate a strong knowledge of our products.
* Project Participation: Participate in other organizational projects and activities, such as field marketing initiatives, as needed.
Conditions of Employment
* Working Hours: Monday to Friday (08:00 – 18:00) and Saturday (08:00 – 14:00). A 30-minute lunch break is provided.
* Overtime: Any work beyond normal working hours will be compensated as overtime.
* Equipment: All necessary equipment and tools will be provided by the organization.
The successful candidate must be able to work under any circumstances to meet deadlines and demonstrate a strong commitment to the job.
Skills and Qualifications
* Administrative Skills: Proven experience in administrative roles, with a strong ability to multitask and prioritize effectively.
* Technical Proficiency: Sound knowledge of Microsoft Office applications (Word, Excel, etc.) and a quick learner for new software.
* Communication: Excellent verbal and written communication skills, with a professional and friendly demeanor.
* Dedication: A 100% dedication to the job and the company’s activities.
* Numeracy and Literacy: Basic arithmetic and literacy skills are required, with advanced skills being a plus.
* Education: Diploma and degree holders in relevant field are all welcome to apply.
Administrative Duties * Office Management: Oversee daily office operations, including managing supplies, handling correspondence, and maintaining a clean and organized work environment. * Record Keeping: Maintain and update both physical and digital files, ensuring all records are accurate, confidential, and easily accessible. * Communication: Handle all incoming and outgoing communication, including phone calls, emails, and client inquiries. * Reporting: Assist in preparing reports, presentations, and other documents as required by management. * Logistics: Manage logistical tasks such as scheduling meetings, coordinating travel arrangements, and organizing events. * Financial Support: Assist with basic financial tasks like tracking expenses, processing invoices, and managing petty cash. General Organizational Support * Customer Service: Greet clients visiting our shops, provide them with excellent service, and demonstrate a strong knowledge of our products. * Project Participation: Participate in other organizational projects and activities, such as field marketing initiatives, as needed.
* Administrative Skills: Proven experience in administrative roles, with a strong ability to multitask and prioritize effectively. * Technical Proficiency: Sound knowledge of Microsoft Office applications (Word, Excel, etc.) and a quick learner for new software. * Communication: Excellent verbal and written communication skills, with a professional and friendly demeanor. * Dedication: A 100% dedication to the job and the company’s activities. * Numeracy and Literacy: Basic arithmetic and literacy skills are required, with advanced skills being a plus. * Education: Diploma and degree holders in relevant field are all welcome to apply.
JOB-68a33be0e9f37
Vacancy title:
Administrator
[Type: FULL_TIME, Industry: Healthcare, Category: Admin & Office]
Jobs at:
Kitwe Opticians LTD
Deadline of this Job:
Tuesday, September 30 2025
Duty Station:
Kitwe | Kitwe | Zambia
Summary
Date Posted: Monday, August 18 2025, Base Salary: Not Disclosed
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Learn more about Kitwe Opticians LTD
Kitwe Opticians LTD jobs in Zambia
JOB DETAILS:
we are headquartered in Kitwe and we specialize in the dispensing of frames and optical lenses.
We are seeking a dedicated and organized Administrator to join our team in Kitwe. This full-time role is essential for ensuring the smooth daily operations of our organization. The ideal candidate will be a proactive problem-solver who can handle a variety of tasks, from managing administrative duties to assisting clients and supporting our other departments.
Key Responsibilities
Administrative Duties
* Office Management: Oversee daily office operations, including managing supplies, handling correspondence, and maintaining a clean and organized work environment.
* Record Keeping: Maintain and update both physical and digital files, ensuring all records are accurate, confidential, and easily accessible.
* Communication: Handle all incoming and outgoing communication, including phone calls, emails, and client inquiries.
* Reporting: Assist in preparing reports, presentations, and other documents as required by management.
* Logistics: Manage logistical tasks such as scheduling meetings, coordinating travel arrangements, and organizing events.
* Financial Support: Assist with basic financial tasks like tracking expenses, processing invoices, and managing petty cash.
General Organizational Support
* Customer Service: Greet clients visiting our shops, provide them with excellent service, and demonstrate a strong knowledge of our products.
* Project Participation: Participate in other organizational projects and activities, such as field marketing initiatives, as needed.
Conditions of Employment
* Working Hours: Monday to Friday (08:00 – 18:00) and Saturday (08:00 – 14:00). A 30-minute lunch break is provided.
* Overtime: Any work beyond normal working hours will be compensated as overtime.
* Equipment: All necessary equipment and tools will be provided by the organization.
The successful candidate must be able to work under any circumstances to meet deadlines and demonstrate a strong commitment to the job.
Skills and Qualifications
* Administrative Skills: Proven experience in administrative roles, with a strong ability to multitask and prioritize effectively.
* Technical Proficiency: Sound knowledge of Microsoft Office applications (Word, Excel, etc.) and a quick learner for new software.
* Communication: Excellent verbal and written communication skills, with a professional and friendly demeanor.
* Dedication: A 100% dedication to the job and the company’s activities.
* Numeracy and Literacy: Basic arithmetic and literacy skills are required, with advanced skills being a plus.
* Education: Diploma and degree holders in relevant field are all welcome to apply.
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
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