Events Coordinator
2025-06-21T18:58:56+00:00
Events centre in lusaka
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Hospitality, and Tourism
Management
2025-06-25T17:00:00+00:00
Zambia
8
Job Purpose
Event coordinator will coordinate and oversee all events sales, bookings, ascertain clients’ requirements, ensure successful execution of functions and attend to all events correspondence and telephone enquiries.
Key Responsibilities
- Dealing with all client enquiries and bookings
- Making arrangements for all event activities including weddings , bridal showers , dinner events or parties, special events, meetings or conferences.
- Develop and manage the budgets for each event scheduled throughout the year.
- Selection and coordination vendors for the events.
- Preparing all marketing materials
- Negotiating contracts with all types of vendors as needed for the events.
- Ensuring all events are dealt with from enquiry to confirmation and that function sheets are completed and distributed in good time.
- Creating a list of all activities that need to be executed by each department from start to end of the event.
- Actively get reservations for these events and coordinate with relevant individuals for the floor plan.
- Maintain at all times a high standard of personal appearance and hygiene following company guide-lines.
- To sell all events/conference rooms, food and beverage.
- Inspecting events rooms prior to events, ensuring that all guest requirements have been actioned and that laid down procedures have been followed and standards attained.
- Ensure availability during functions to ensure that all activities run smoothly and according to schedule, and that any problems, queries and complaints are handled immediately and efficiently.
Qualifications & Requirements:
- Must have a full grade 12 certificate with at least credit or merit in Mathematics and English.
- Must have a diploma or higher in Marketing, Hospitality, general hospitality, events management or a related field from a reputable college or University.
- Good Customer service attitude, with professional and ethical behaviour.
. Experience in décor services is an added advantage.
- Must be honest, trustworthy, creative, higher achiever, innovative to own work plans and see them through to completion.
- Minimum 2 – 3 years’ relevant experience in the same or a similar role.
- Basic understanding of digital marketing concepts.
- Excellent organizational skills including the ability to multitask.
- Must be of high integrity and have a sense of confidentiality.
- Proficiency in both written and spoken English.
Dealing with all client enquiries and bookings Making arrangements for all event activities including weddings , bridal showers , dinner events or parties, special events, meetings or conferences. Develop and manage the budgets for each event scheduled throughout the year. Selection and coordination vendors for the events. Preparing all marketing materials Negotiating contracts with all types of vendors as needed for the events. Ensuring all events are dealt with from enquiry to confirmation and that function sheets are completed and distributed in good time. Creating a list of all activities that need to be executed by each department from start to end of the event. Actively get reservations for these events and coordinate with relevant individuals for the floor plan. Maintain at all times a high standard of personal appearance and hygiene following company guide-lines. To sell all events/conference rooms, food and beverage. Inspecting events rooms prior to events, ensuring that all guest requirements have been actioned and that laid down procedures have been followed and standards attained. Ensure availability during functions to ensure that all activities run smoothly and according to schedule, and that any problems, queries and complaints are handled immediately and efficiently.
Must have a full grade 12 certificate with at least credit or merit in Mathematics and English. Must have a diploma or higher in Marketing, Hospitality, general hospitality, events management or a related field from a reputable college or University. Good Customer service attitude, with professional and ethical behaviour. . Experience in décor services is an added advantage. Must be honest, trustworthy, creative, higher achiever, innovative to own work plans and see them through to completion. Minimum 2 – 3 years’ relevant experience in the same or a similar role. Basic understanding of digital marketing concepts. Excellent organizational skills including the ability to multitask. Must be of high integrity and have a sense of confidentiality. Proficiency in both written and spoken English.
JOB-685700f019df7
Vacancy title:
Events Coordinator
[Type: FULL_TIME, Industry: Hospitality, and Tourism, Category: Management]
Jobs at:
Events centre in lusaka
Deadline of this Job:
Wednesday, June 25 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Saturday, June 21 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Purpose
Event coordinator will coordinate and oversee all events sales, bookings, ascertain clients’ requirements, ensure successful execution of functions and attend to all events correspondence and telephone enquiries.
Key Responsibilities
- Dealing with all client enquiries and bookings
- Making arrangements for all event activities including weddings , bridal showers , dinner events or parties, special events, meetings or conferences.
- Develop and manage the budgets for each event scheduled throughout the year.
- Selection and coordination vendors for the events.
- Preparing all marketing materials
- Negotiating contracts with all types of vendors as needed for the events.
- Ensuring all events are dealt with from enquiry to confirmation and that function sheets are completed and distributed in good time.
- Creating a list of all activities that need to be executed by each department from start to end of the event.
- Actively get reservations for these events and coordinate with relevant individuals for the floor plan.
- Maintain at all times a high standard of personal appearance and hygiene following company guide-lines.
- To sell all events/conference rooms, food and beverage.
- Inspecting events rooms prior to events, ensuring that all guest requirements have been actioned and that laid down procedures have been followed and standards attained.
- Ensure availability during functions to ensure that all activities run smoothly and according to schedule, and that any problems, queries and complaints are handled immediately and efficiently.
Qualifications & Requirements:
- Must have a full grade 12 certificate with at least credit or merit in Mathematics and English.
- Must have a diploma or higher in Marketing, Hospitality, general hospitality, events management or a related field from a reputable college or University.
- Good Customer service attitude, with professional and ethical behaviour.
. Experience in décor services is an added advantage.
- Must be honest, trustworthy, creative, higher achiever, innovative to own work plans and see them through to completion.
- Minimum 2 – 3 years’ relevant experience in the same or a similar role.
- Basic understanding of digital marketing concepts.
- Excellent organizational skills including the ability to multitask.
- Must be of high integrity and have a sense of confidentiality.
- Proficiency in both written and spoken English.
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
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