Executive Assistant to the Chief Executive Officer
2025-07-22T18:41:54+00:00
IO Technologies
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_5405/logo/IO%20Technologies.jpg
https://www.public.iotechnologies.com/
FULL_TIME
Information Technology
Admin & Office
2025-08-08T17:00:00+00:00
Zambia
8
About Us
IO Technologies is a leading provider of GPS tracking systems, fuel sensors, dash cams, and IoT devices. We specialize in advanced telematics solutions to optimize fleet management, enhance security, and improve operational efficiency.
Position Overview
We are looking for a highly organized, discreet, and experienced Executive Assistant to provide comprehensive support to our CEO and the Board of Directors. The ideal candidate will be a cornerstone of the executive team, ensuring the seamless operation of administrative, legal, and governance functions. This pivotal role requires an individual who can operate with a high degree of autonomy, professionalism, and confidentiality, working strictly and directly with the CEO.
Key Responsibilities
- Provide high-level administrative support to the CEO and the Board of Directors, managing schedules, correspondence, and travel arrangements.
- Attend board meetings and other executive committee meetings to take accurate, high-quality minutes and track action items.
- Assist with legal and compliance matters, including document preparation and management.
- Ensure the timely and accurate preparation and filing of monthly statutory returns (e.g., ZRA, NAPSA).
- Act as the primary point of contact and liaison between the CEO’s office, board members, and other key internal and external stakeholders.
- Prepare reports, presentations, and briefs for executive meetings.
Maintain an efficient and confidential filing and document management system.
Qualifications and Experience
- A Degree or Diploma in Business Administration, Public Administration, Law, or a related field is mandatory.
- Must have proven experience serving as an Executive Assistant to a C-level executive (CEO, COO, CFO) or a Board of Directors, with a track record of exceptional and verifiable results.
- Strong understanding of corporate governance, administrative procedures, and statutory compliance in Zambia.
- Exceptional minute-taking skills are essential.
- Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
The Ideal Candidate
- Possesses unquestionable integrity and the ability to handle sensitive information with the utmost discretion.
- Demonstrates exceptional organizational, planning, and time-management skills.
- Has outstanding written and verbal communication abilities.
Is proactive, resourceful, and adept at problem-solving.
- Exudes professionalism and maintains a composed demeanor under pressure.
Provide high-level administrative support to the CEO and the Board of Directors, managing schedules, correspondence, and travel arrangements. Attend board meetings and other executive committee meetings to take accurate, high-quality minutes and track action items. Assist with legal and compliance matters, including document preparation and management. Ensure the timely and accurate preparation and filing of monthly statutory returns (e.g., ZRA, NAPSA). Act as the primary point of contact and liaison between the CEO’s office, board members, and other key internal and external stakeholders. Prepare reports, presentations, and briefs for executive meetings. Maintain an efficient and confidential filing and document management system.
A Degree or Diploma in Business Administration, Public Administration, Law, or a related field is mandatory. Must have proven experience serving as an Executive Assistant to a C-level executive (CEO, COO, CFO) or a Board of Directors, with a track record of exceptional and verifiable results. Strong understanding of corporate governance, administrative procedures, and statutory compliance in Zambia. Exceptional minute-taking skills are essential. Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
JOB-687fdb725f190
Vacancy title:
Executive Assistant to the Chief Executive Officer
[Type: FULL_TIME, Industry: Information Technology, Category: Admin & Office]
Jobs at:
IO Technologies
Deadline of this Job:
Friday, August 8 2025
Duty Station:
Kitwe | Kitwe | Zambia
Summary
Date Posted: Tuesday, July 22 2025, Base Salary: Not Disclosed
Similar Jobs in Zambia
Learn more about IO Technologies
IO Technologies jobs in Zambia
JOB DETAILS:
About Us
IO Technologies is a leading provider of GPS tracking systems, fuel sensors, dash cams, and IoT devices. We specialize in advanced telematics solutions to optimize fleet management, enhance security, and improve operational efficiency.
Position Overview
We are looking for a highly organized, discreet, and experienced Executive Assistant to provide comprehensive support to our CEO and the Board of Directors. The ideal candidate will be a cornerstone of the executive team, ensuring the seamless operation of administrative, legal, and governance functions. This pivotal role requires an individual who can operate with a high degree of autonomy, professionalism, and confidentiality, working strictly and directly with the CEO.
Key Responsibilities
- Provide high-level administrative support to the CEO and the Board of Directors, managing schedules, correspondence, and travel arrangements.
- Attend board meetings and other executive committee meetings to take accurate, high-quality minutes and track action items.
- Assist with legal and compliance matters, including document preparation and management.
- Ensure the timely and accurate preparation and filing of monthly statutory returns (e.g., ZRA, NAPSA).
- Act as the primary point of contact and liaison between the CEO’s office, board members, and other key internal and external stakeholders.
- Prepare reports, presentations, and briefs for executive meetings.
Maintain an efficient and confidential filing and document management system.
Qualifications and Experience
- A Degree or Diploma in Business Administration, Public Administration, Law, or a related field is mandatory.
- Must have proven experience serving as an Executive Assistant to a C-level executive (CEO, COO, CFO) or a Board of Directors, with a track record of exceptional and verifiable results.
- Strong understanding of corporate governance, administrative procedures, and statutory compliance in Zambia.
- Exceptional minute-taking skills are essential.
- Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
The Ideal Candidate
- Possesses unquestionable integrity and the ability to handle sensitive information with the utmost discretion.
- Demonstrates exceptional organizational, planning, and time-management skills.
- Has outstanding written and verbal communication abilities.
Is proactive, resourceful, and adept at problem-solving.
- Exudes professionalism and maintains a composed demeanor under pressure.
Work Hours: 8
Experience in Months: 48
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
All Jobs | QUICK ALERT SUBSCRIPTION
