Summary
Date Posted: Monday, November 27 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position Overview:
• Action Against Hunger Zambia is seeking a highly motivated and detail-oriented Finance Intern to support its dynamic team. The Finance Intern will work closely with the Finance and Administration officer and other team members to contribute to the effective Zambia Country Office program operations.

Principle Accountabilities:
1. Financial Administration:
• Timely preparation and processing of Country/Field Office Funds requests, Partner transfers and Supplier/Service providers payments
• Review payment claims/invoices including staff retirements for travel advances/imprest and ensure that they are well supported and appropriately coded for further authorizations and processing
• Preparation of monthly journals to ensure financial records are complete, accurate and available for authorization in time.
• Reconcile all control accounts on a monthly basis to ensure completeness and integrity of financial information e.g. Bank & Cash, Prepayments, Accruals, Staff Debtors etc
• Support the Finance and Administration Officer manage and reconcile statutory accounts
• Timely data entry of financial transactions – Payment vouchers, Payment transfers and journal vouchers
• Support the Finance and Administration Officer in the preparation of monthly management reports
2. Program Finance and Reporting:
• Provide support of the Country Office Program budget preparations and donor reporting in consistence with approved proposals for grant partners and sub-awardees
• Support the Finance and Administration Officer in performing partner financial visit support, including management of partner funds, capacity building to partners from document processing, budget/forecasts, risk Management and spending as per the agreements
• Work with Project leads and partners to ensure partner financial reports are received promptly by the Country Office, reviewed and filed in respective folders
• Review Cash requests and Financial reports from Sub-awardees, partners and ensure consistency with approved budgets
• Support the Finance and Administration Officer in tracking the status of project implementation (Finance and Program) in regard to donor compliance, documentation, learning and sharing
3. General Administration:
• Ensure effective management of offices i.e Annual subscriptions, leases, security, cleaning services, utilities etc
• Facilitate timely completion and submission of timesheets, Leave forms and other key HR documentation
• Liaise with Operations Officer to support the maintenance of Fixed Assets register
• Work closely with the operations officer in fleet management
4. Other:
• Develop and maintain good public relations with partners, external suppliers, service providers and all interested parties to Action Against Hunger
• Any other duties as assigned by the line manager which are generally in line with the above-mentioned responsibilities

Qualifications:
• Diploma in accounting or recognized accounting qualification e.g ACCA II/CIMA II/ZICA CA Application Advanced Diploma in Accountancy/CPA 2
• Working Knowledge of Accounting software such as Sylogist
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Demonstrated interest in humanitarian work and commitment to the principles of Action Against Hunger.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
• Interested candidates should submit a cover letter and resume to recruitment@zm-actionagainsthunger.org  by 1st December, 2023. Please include “Finance Intern Application” in the subject line. Only shortlisted candidates will be contacted.
• Deadline for Application: 1st December 2023
• Note: This is a four-month internship position, and there is no guarantee of employment beyond the specified duration.
• Action Against Hunger is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.
• Action Against Hunger – Zambia Country Office
• UNIT 4B Aquarius House
• Katima Mulilo Road
• Olympia, Lusaka

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