Finance and Administration Assistant
2025-07-19T09:43:45+00:00
Zalawi Haulage Limited
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FULL_TIME
Chingola
Chingola
10101
Zambia
Hospitality, and Tourism
Accounting & Finance
2025-07-31T17:00:00+00:00
Zambia
8
We are looking for a detail-oriented and proactive Finance and Administration Assistant to support the daily financial and administrative operations of the business. The FAA will play a key role in ensuring financial accuracy, compliance with internal policies, and smooth administrative support across departments. This position requires someone with strong accounting knowledge, administrative coordination skills, and the ability to work in a dynamic, fast-paced environment.
Key Responsibilities
Finance
- Prepare timely payments to suppliers, staff, and service providers in line with approved financial procedures.
- Capture transactions and reconcile accounts in accounting software
- Conduct monthly bank reconciliations and petty cash management.
- Assist in the preparation of monthly financial reports, including expenditure tracking, petty cash reports, and budget variance analysis.
- Maintain up-to-date and accurate financial records and filing systems (both physical and electronic).
- Ensure all financial transactions are properly authorized, documented, and compliant with internal control procedures.
- Support internal and external audits by organizing and providing required documentation.
- Manage petty cash, including replenishment, record-keeping, and reconciliation.
Administration
- Oversee procurement processes, including sourcing quotations, preparing LPOs, and verifying deliveries.
- Maintain a comprehensive fixed asset register and schedule for asset servicing and tracking.
- Manage office supplies inventory, place orders, and ensure cost-effective usage.
- Coordinate travel arrangements, accommodation bookings, and field logistics for staff.
- Maintain effective document management systems, ensuring easy access to company records.
- Ensure timely renewal and compliance of company contracts such as leases, licenses, and insurance policies.
- Provide general administrative support to HR, operations, and management as needed.
Qualifications and Experience
- Grade 12 School Certificate.
- Diploma in Accounting, Finance, Business Administration, or a related field (Bachelor’s degree is an added advantage).
- Minimum 2 years’ experience in a finance and administration role, preferably within the transport/logistics or private sector.
- Proficiency in accounting software
Skills and Competencies
- Strong numerical and analytical skills.
- Excellent attention to detail and accuracy.
- High level of integrity and confidentiality.
- Excellent time-management and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Ability to work independently and as part of a team.
Finance Prepare timely payments to suppliers, staff, and service providers in line with approved financial procedures. Capture transactions and reconcile accounts in accounting software Conduct monthly bank reconciliations and petty cash management. Assist in the preparation of monthly financial reports, including expenditure tracking, petty cash reports, and budget variance analysis. Maintain up-to-date and accurate financial records and filing systems (both physical and electronic). Ensure all financial transactions are properly authorized, documented, and compliant with internal control procedures. Support internal and external audits by organizing and providing required documentation. Manage petty cash, including replenishment, record-keeping, and reconciliation. Administration Oversee procurement processes, including sourcing quotations, preparing LPOs, and verifying deliveries. Maintain a comprehensive fixed asset register and schedule for asset servicing and tracking. Manage office supplies inventory, place orders, and ensure cost-effective usage. Coordinate travel arrangements, accommodation bookings, and field logistics for staff. Maintain effective document management systems, ensuring easy access to company records. Ensure timely renewal and compliance of company contracts such as leases, licenses, and insurance policies. Provide general administrative support to HR, operations, and management as needed.
Strong numerical and analytical skills. Excellent attention to detail and accuracy. High level of integrity and confidentiality. Excellent time-management and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to work independently and as part of a team.
Grade 12 School Certificate. Diploma in Accounting, Finance, Business Administration, or a related field (Bachelor’s degree is an added advantage). Minimum 2 years’ experience in a finance and administration role, preferably within the transport/logistics or private sector. Proficiency in accounting software
JOB-687b68d1d22a5
Vacancy title:
Finance and Administration Assistant
[Type: FULL_TIME, Industry: Hospitality, and Tourism, Category: Accounting & Finance]
Jobs at:
Zalawi Haulage Limited
Deadline of this Job:
Thursday, July 31 2025
Duty Station:
Chingola | Chingola | Zambia
Summary
Date Posted: Saturday, July 19 2025, Base Salary: Not Disclosed
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JOB DETAILS:
We are looking for a detail-oriented and proactive Finance and Administration Assistant to support the daily financial and administrative operations of the business. The FAA will play a key role in ensuring financial accuracy, compliance with internal policies, and smooth administrative support across departments. This position requires someone with strong accounting knowledge, administrative coordination skills, and the ability to work in a dynamic, fast-paced environment.
Key Responsibilities
Finance
- Prepare timely payments to suppliers, staff, and service providers in line with approved financial procedures.
- Capture transactions and reconcile accounts in accounting software
- Conduct monthly bank reconciliations and petty cash management.
- Assist in the preparation of monthly financial reports, including expenditure tracking, petty cash reports, and budget variance analysis.
- Maintain up-to-date and accurate financial records and filing systems (both physical and electronic).
- Ensure all financial transactions are properly authorized, documented, and compliant with internal control procedures.
- Support internal and external audits by organizing and providing required documentation.
- Manage petty cash, including replenishment, record-keeping, and reconciliation.
Administration
- Oversee procurement processes, including sourcing quotations, preparing LPOs, and verifying deliveries.
- Maintain a comprehensive fixed asset register and schedule for asset servicing and tracking.
- Manage office supplies inventory, place orders, and ensure cost-effective usage.
- Coordinate travel arrangements, accommodation bookings, and field logistics for staff.
- Maintain effective document management systems, ensuring easy access to company records.
- Ensure timely renewal and compliance of company contracts such as leases, licenses, and insurance policies.
- Provide general administrative support to HR, operations, and management as needed.
Qualifications and Experience
- Grade 12 School Certificate.
- Diploma in Accounting, Finance, Business Administration, or a related field (Bachelor’s degree is an added advantage).
- Minimum 2 years’ experience in a finance and administration role, preferably within the transport/logistics or private sector.
- Proficiency in accounting software
Skills and Competencies
- Strong numerical and analytical skills.
- Excellent attention to detail and accuracy.
- High level of integrity and confidentiality.
- Excellent time-management and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Ability to work independently and as part of a team.
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
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