Finance and Administration Officer
2025-05-02T09:30:24+00:00
Development Media International ( DMI )
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https://www.developmentmedia.net/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Media
Accounting & Finance
2025-05-11T17:00:00+00:00
Zambia
8
Job description
DMI has been established in Zambia since 2019 and works in close partnership with the Ministry of Health to deliver campaigns in support of government priorities. To date we have run national radio, TV, and social media campaigns and have delivered discreet pilot and research projects addressing a range of issues including modern contraceptive uptake, Covid-19 prevention and vaccination, and mental health. DMI is currently running an ambitious national radio campaign addressing reproductive, maternal, newborn and child health and pursuing several new funding opportunities in our pipeline.
The Zambia office is a small team comprising six staff covering all DMI’s core specialisms including strategy, operations, research, production and campaign management. The Finance and Administration Officer will play a critical role within the team, managing day-to-day financial operations in line with DMI policies and processes, ensuring the effective running of the office, and supporting colleagues to ensure projects are delivered efficiently generate impact. Key working relationships include the Country Manager and DMI’s UK-based Finance and Operations team.
More specifically, the Finance and Administration Officer role will include the following responsibilities:
1. Ensuring the complete and accurate bookkeeping (in excel) of all DMI Zambia’s transactions and reporting these in a timely manner. This includes accounts payable, accounts receivable, cash accounts, and payroll, with all transactions documented appropriately and relevant accounts reconciled each month.
2. Assisting with cash management processes, including setting up payments for approval on the banking portal, having responsibility for the office cash float, and reconciling staff advances for project expenditure.
3. Ensuring that DMI Zambia complies with all relevant financial legislation, including ZRA, NHIMA, NAPSA, Workers Compensation, filing financial statements and annual returns. You will also ensure DMI Zambia operates in line with DMI’s global policies and processes, particularly those related to financial management and procurement.
4. Undertaking administrative and logistics tasks to ensure the effective running of the DMI Zambia office, including sourcing suppliers, procurement, contract drafting, preparation of travel forms, arranging workshops and meetings, maintaining office supplies and services.
5. Supporting DMI project delivery, including participating in research and monitoring field trips, note taking, monitoring and analysing broadcast reports, maintaining databases of contractors and project outputs.
6. Other tasks as required.
Person specification
Required knowledge, skills and experience
1. Full professional qualification in ZICA, ACCA, CPA, or another internationally recognized accounting certification or equivalent professional experience. Part qualified candidates with suitable experience will also be considered.
2. Minimum 3 years of relevant professional experience in finance or accounting role, ideally in the NGO sector.
3. Strong knowledge of donor reporting requirements and compliance procedures.
4. Excellent organisational skills with attention to detail; able to manage complex documentation and filing systems.
5. Analytical skills with the ability to generate and present financial data and findings effectively.
6. Proficiency in Microsoft Excel and other Office Suite applications; comfort with digital tools for procurement and data management. Fluent English (written and spoken).
Desirable knowledge, skills and experience
1. Bachelor’s Degree in Accounting, Finance, Procurement, Business Administration or a related field.
2. Familiarity with safeguarding, anti-fraud, and risk mitigation policies in the NGO context. Experience supporting external audits and preparing financial statements or donor reports.
3. Experience using QuickBooks or other accounting software.
4. Able to speak, read and write in other Zambian languages.
DMI is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
DMI operates a zero-tolerance policy on sexual exploitation and abuse and is committed to the protection and safeguarding of vulnerable individuals. Where appropriate, successful candidates will undergo background and reference checks. All DMI employees will be required to self-declare prior issues of sexual or other misconduct, termination of past employment, criminal records, and concerns registered with government authorities regarding contact with children.
1. Ensuring the complete and accurate bookkeeping (in excel) of all DMI Zambia’s transactions and reporting these in a timely manner. This includes accounts payable, accounts receivable, cash accounts, and payroll, with all transactions documented appropriately and relevant accounts reconciled each month. 2. Assisting with cash management processes, including setting up payments for approval on the banking portal, having responsibility for the office cash float, and reconciling staff advances for project expenditure. 3. Ensuring that DMI Zambia complies with all relevant financial legislation, including ZRA, NHIMA, NAPSA, Workers Compensation, filing financial statements and annual returns. You will also ensure DMI Zambia operates in line with DMI’s global policies and processes, particularly those related to financial management and procurement. 4. Undertaking administrative and logistics tasks to ensure the effective running of the DMI Zambia office, including sourcing suppliers, procurement, contract drafting, preparation of travel forms, arranging workshops and meetings, maintaining office supplies and services. 5. Supporting DMI project delivery, including participating in research and monitoring field trips, note taking, monitoring and analysing broadcast reports, maintaining databases of contractors and project outputs. 6. Other tasks as required.
1. Full professional qualification in ZICA, ACCA, CPA, or another internationally recognized accounting certification or equivalent professional experience. Part qualified candidates with suitable experience will also be considered. 2. Minimum 3 years of relevant professional experience in finance or accounting role, ideally in the NGO sector. 3. Strong knowledge of donor reporting requirements and compliance procedures. 4. Excellent organisational skills with attention to detail; able to manage complex documentation and filing systems. 5. Analytical skills with the ability to generate and present financial data and findings effectively. 6. Proficiency in Microsoft Excel and other Office Suite applications; comfort with digital tools for procurement and data management. Fluent English (written and spoken).
1. Bachelor’s Degree in Accounting, Finance, Procurement, Business Administration or a related field. 2. Familiarity with safeguarding, anti-fraud, and risk mitigation policies in the NGO context. Experience supporting external audits and preparing financial statements or donor reports. 3. Experience using QuickBooks or other accounting software. 4. Able to speak, read and write in other Zambian languages.
No Requirements
JOB-681490b02659c
Vacancy title:
Finance and Administration Officer
[Type: FULL_TIME, Industry: Media, Category: Accounting & Finance]
Jobs at:
Development Media International ( DMI )
Deadline of this Job:
Sunday, May 11 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, May 2 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job description
DMI has been established in Zambia since 2019 and works in close partnership with the Ministry of Health to deliver campaigns in support of government priorities. To date we have run national radio, TV, and social media campaigns and have delivered discreet pilot and research projects addressing a range of issues including modern contraceptive uptake, Covid-19 prevention and vaccination, and mental health. DMI is currently running an ambitious national radio campaign addressing reproductive, maternal, newborn and child health and pursuing several new funding opportunities in our pipeline.
The Zambia office is a small team comprising six staff covering all DMI’s core specialisms including strategy, operations, research, production and campaign management. The Finance and Administration Officer will play a critical role within the team, managing day-to-day financial operations in line with DMI policies and processes, ensuring the effective running of the office, and supporting colleagues to ensure projects are delivered efficiently generate impact. Key working relationships include the Country Manager and DMI’s UK-based Finance and Operations team.
More specifically, the Finance and Administration Officer role will include the following responsibilities:
1. Ensuring the complete and accurate bookkeeping (in excel) of all DMI Zambia’s transactions and reporting these in a timely manner. This includes accounts payable, accounts receivable, cash accounts, and payroll, with all transactions documented appropriately and relevant accounts reconciled each month.
2. Assisting with cash management processes, including setting up payments for approval on the banking portal, having responsibility for the office cash float, and reconciling staff advances for project expenditure.
3. Ensuring that DMI Zambia complies with all relevant financial legislation, including ZRA, NHIMA, NAPSA, Workers Compensation, filing financial statements and annual returns. You will also ensure DMI Zambia operates in line with DMI’s global policies and processes, particularly those related to financial management and procurement.
4. Undertaking administrative and logistics tasks to ensure the effective running of the DMI Zambia office, including sourcing suppliers, procurement, contract drafting, preparation of travel forms, arranging workshops and meetings, maintaining office supplies and services.
5. Supporting DMI project delivery, including participating in research and monitoring field trips, note taking, monitoring and analysing broadcast reports, maintaining databases of contractors and project outputs.
6. Other tasks as required.
Person specification
Required knowledge, skills and experience
1. Full professional qualification in ZICA, ACCA, CPA, or another internationally recognized accounting certification or equivalent professional experience. Part qualified candidates with suitable experience will also be considered.
2. Minimum 3 years of relevant professional experience in finance or accounting role, ideally in the NGO sector.
3. Strong knowledge of donor reporting requirements and compliance procedures.
4. Excellent organisational skills with attention to detail; able to manage complex documentation and filing systems.
5. Analytical skills with the ability to generate and present financial data and findings effectively.
6. Proficiency in Microsoft Excel and other Office Suite applications; comfort with digital tools for procurement and data management. Fluent English (written and spoken).
Desirable knowledge, skills and experience
1. Bachelor’s Degree in Accounting, Finance, Procurement, Business Administration or a related field.
2. Familiarity with safeguarding, anti-fraud, and risk mitigation policies in the NGO context. Experience supporting external audits and preparing financial statements or donor reports.
3. Experience using QuickBooks or other accounting software.
4. Able to speak, read and write in other Zambian languages.
DMI is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
DMI operates a zero-tolerance policy on sexual exploitation and abuse and is committed to the protection and safeguarding of vulnerable individuals. Where appropriate, successful candidates will undergo background and reference checks. All DMI employees will be required to self-declare prior issues of sexual or other misconduct, termination of past employment, criminal records, and concerns registered with government authorities regarding contact with children.
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
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