Front Desk Receptionist
2025-04-23T12:26:16+00:00
Magnum Security Services Limited
https://www.greatzambiajobs.com/jsjobsdata/data/employer/comp_4175/logo/Magnum%20Security%20Services%20Limited.jpg
https://www.www.magnumsecurityzambia.com
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Business Management and Administration
Admin & Office
2025-05-03T17:00:00+00:00
Zambia
8
JOB PURPOSE
The job purpose of a receptionist is to serve as the first point of contact for visitors and callers, providing a welcoming and professional interface for the organization.
3. KEY RESPONSIBILITIES
- Warmly welcome visitors and clients to the office.
- Direct visitors to the appropriate person or department.
- Manage a multi-line telephone system.
- Answer inquiries and provide information to callers.
- Schedule appointments and maintain calendars.
- Arrange meetings and conference rooms as needed.
- Sort and distribute incoming mail and packages.
- Prepare outgoing mail and courier shipments.
- Provide administrative support to various departments as needed.
- Assist in maintaining office supplies and equipment.
- Monitor and ensure the security of the office premises.
- Control access via the reception desk (issue visitor badges).
- Ensure the reception area is tidy and presentable.
- Maintain office security by following safety procedures and controlling access via the reception desk.
4.NATURE OF DECISION MAKING
a) Strategic
b) Financial
c) Analytical
5. QUALIFICATIONS: Minimum
- Grade 12 Certificate with 5 ‘O’ levels with credit or better in Mathematics and English
- Certificate or Diploma in Office Administration
6.EXPERIENCE:
Minimum 1-2 years Proven work experience in a similar role
ATTRIBUTES & SKILLS
- Proven experience as a receptionist or in a customer service role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Professional attitude and appearance.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Warmly welcome visitors and clients to the office. Direct visitors to the appropriate person or department. Manage a multi-line telephone system. Answer inquiries and provide information to callers. Schedule appointments and maintain calendars. Arrange meetings and conference rooms as needed. Sort and distribute incoming mail and packages. Prepare outgoing mail and courier shipments. Provide administrative support to various departments as needed. Assist in maintaining office supplies and equipment. Monitor and ensure the security of the office premises. Control access via the reception desk (issue visitor badges). Ensure the reception area is tidy and presentable. Maintain office security by following safety procedures and controlling access via the reception desk.
Proven experience as a receptionist or in a customer service role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Professional attitude and appearance. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Ability to maintain confidentiality and handle sensitive information with discretion.
Grade 12 Certificate with 5 ‘O’ levels with credit or better in Mathematics and English Certificate or Diploma in Office Administration 6.EXPERIENCE: Minimum 1-2 years Proven work experience in a similar role
JOB-6808dc6876fcd
Vacancy title:
Front Desk Receptionist
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]
Jobs at:
Magnum Security Services Limited
Deadline of this Job:
Saturday, May 3 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Wednesday, April 23 2025, Base Salary: Not Disclosed
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JOB DETAILS:
JOB PURPOSE
The job purpose of a receptionist is to serve as the first point of contact for visitors and callers, providing a welcoming and professional interface for the organization.
KEY RESPONSIBILITIES
- Warmly welcome visitors and clients to the office.
- Direct visitors to the appropriate person or department.
- Manage a multi-line telephone system.
- Answer inquiries and provide information to callers.
- Schedule appointments and maintain calendars.
- Arrange meetings and conference rooms as needed.
- Sort and distribute incoming mail and packages.
- Prepare outgoing mail and courier shipments.
- Provide administrative support to various departments as needed.
- Assist in maintaining office supplies and equipment.
- Monitor and ensure the security of the office premises.
- Control access via the reception desk (issue visitor badges).
- Ensure the reception area is tidy and presentable.
- Maintain office security by following safety procedures and controlling access via the reception desk.
NATURE OF DECISION MAKING
a) Strategic
b) Financial
c) Analytical
QUALIFICATIONS: Minimum
- Grade 12 Certificate with 5 ‘O’ levels with credit or better in Mathematics and English
- Certificate or Diploma in Office Administration
EXPERIENCE:
Minimum 1-2 years Proven work experience in a similar role
ATTRIBUTES & SKILLS
- Proven experience as a receptionist or in a customer service role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Professional attitude and appearance.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Work Hours: 8
Experience in Months: 12
Level of Education: professional certificate
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