Background information about the job or company (e.g., role context, company overview)

African Panorama Investment Group Limited is a comprehensive group corporation with construction installation, real estate development, and overseas investment as its primary businesses and property management, garden greening, and project ornamentation as its supporting businesses. We are seeking to employ a self- motivated Human Resource Assistant

Responsibilities or duties

• Assist HR Manager with All admin requirements.
• Assistance with managing, maintenance and updating of all personnel files.
• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment.
• Assist in managing staff induction and probation periods of the staffs.
• Write and distribute email, correspondence memos, letters, faxes and forms
• Prepare and Maintain database for employees
• Submit and reconcile expense reports
• Ability to manage fleet
• Process various certificates with other organizations for the company.
• Respond to human resources-related staff queries and concerns
• Implement the organization’s human resources policies and ensure compliance by all staff at the company.
• Facilitate the creation of the conducive work environment by overseeing the health and safety of all staff.
• Act as the point of contact for internal and external clients
• Monitoring general staff performance and attendance.
• Perform any other duties as may be assigned by the supervisor.

Qualifications or requirements (e.g., education, skills)

Minimum Vocational/Professional Qualifications

1. Full Grade Twelve (12) School Certificate with 5 ‘O’ levels with credit or better, including Mathematics and English Language.
2. Degree in Human Resource Management, legal or related field.
3. Paid-up Member of ZIHRM

Attributes and Skills

1. Good written and oral communication skills.
2. Computer literacy, including MS Office applications
3. Basic negotiation and conflict handling skills.
4. Analytical and problem-solving skills.
5. High level of integrity, confidentiality, and ethical conduct.
6. Strong interpersonal skills with the ability to work well in a team.
7. Working knowledge of Zambian Labour Laws and employment regulations.
8. Ability to maintain accurate records and prepare reports.
9. Organisational and time management skills.

Experience needed

Minimum Relevant Pre-Job Experience

• 3 years’ practical experience in Human Resource and Administration functions.
• Experience in HR operations such as recruitment support, payroll input, and records management will be an added advantage.

• Assist HR Manager with All admin requirements.
• Assistance with managing, maintenance and updating of all personnel files.
• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment.
• Assist in managing staff induction and probation periods of the staffs.
• Write and distribute email, correspondence memos, letters, faxes and forms
• Prepare and Maintain database for employees
• Submit and reconcile expense reports
• Ability to manage fleet
• Process various certificates with other organizations for the company.
• Respond to human resources-related staff queries and concerns
• Implement the organization’s human resources policies and ensure compliance by all staff at the company.
• Facilitate the creation of the conducive work environment by overseeing the health and safety of all staff.
• Act as the point of contact for internal and external clients
• Monitoring general staff performance and attendance.
• Perform any other duties as may be assigned by the supervisor.

• Good written and oral communication skills.
• Computer literacy, including MS Office applications
• Basic negotiation and conflict handling skills.
• Analytical and problem-solving skills.
• High level of integrity, confidentiality, and ethical conduct.
• Strong interpersonal skills with the ability to work well in a team.
• Working knowledge of Zambian Labour Laws and employment regulations.
• Ability to maintain accurate records and prepare reports.
• Organisational and time management skills.

• Full Grade Twelve (12) School Certificate with 5 ‘O’ levels with credit or better, including Mathematics and English Language.
• Degree in Human Resource Management, legal or related field.
• Paid-up Member of ZIHRM